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This Solicitation opportunity from West Virginia was posted on July 1, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Document Management System

Closed
ARFQ-0623-DAS2500000001-1State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561410
New
Federal
Legal and Investigative Transcription ServicesThis subcontract opportunity for Legal and Investigative Transcription Services supports the Department of Defense, specifically the Dcso Richmond Division #2. The selected provider will be responsible for converting audio and video recordings from DCAA Office of Inspector General investigations and inspections into accurate, formatted written transcripts. To ensure high quality, the contractor must utilize specialized transcription software and high-fidelity audio playback equipment. The project is designated as a Total Small Business Set Aside under NAICS code 561410, with performance taking place in Fort Belvoir. Due to the sensitive nature of the investigative materials, strict adherence to DFARS 252.204-7012 and 252.204-7015 cybersecurity standards is required. Interested parties must submit their responses by November 27, 2026.
Dcso Richmond Division #2

POSTED

about 21 hours ago

DEADLINE

in 13 days
NAICS: 561410
New
Federal
DCAA Transcription Services
Solicitation # SP4704-27-Q-0021
Solicitation SP4704-27-Q-0021 is a Request for Quotes for Firm-Fixed-Price transcription support services for the Defense Contract Audit Agency Office of Inspector General. This 100% small business set-aside under NAICS 561410 requires the contractor to provide personnel, equipment, and supervision to transcribe digital audio and video interviews with a minimum accuracy rate of 99.9 percent. All work is performed off-site at the contractor's facility, with deliverables submitted via internet-based File Transfer Protocols or Federal Express. The contract structure includes a base year and four option years, with a government unilateral option to extend performance for up to six additional months. Award will be based on a best-value tradeoff process where non-price factors—technical approach, personnel qualifications, and past performance—are significantly more important than price. A critical requirement is a proven confidentiality record of at least ten years without security breaches. Proposals must be submitted in two volumes, with the technical submission limited to 15 pages, by November 27, 2026. Administrative requirements include the use of the Wide Area Workflow system for invoicing and the mandatory signing of non-disclosure agreements by all assigned personnel within 30 days of award.
Dcso Richmond Division #2

POSTED

about 21 hours ago

DEADLINE

in 13 days
NAICS: 561410
New
International
Refresh #1 – RFSO EN578-221793-B_Digitization Services
Solicitation # WS3991178614
The Government of Canada, through the Department of Public Works and Government Services, is seeking to refresh the National Master Standing Offer EN578-221793 for professional digitization services. The scope of work involves the digital scanning, indexing, and electronic delivery of various media formats, including paper, PDF, micrographic documents, audio-visual media, overhead transparencies, and x-rays, to be integrated into business and information management systems. This solicitation, identified by number WS3991178614, is open for responses until November 30, 2026, at 14:00 Eastern Standard Time. The resulting contract will support operations across multiple Canadian regions, including Alberta, British Columbia, Manitoba, New Brunswick, Nova Scotia, Newfoundland and Labrador, and the National Capital Region. Interested parties should coordinate with the primary contracting authority, Anahita Latifi, regarding this federal requirement.
Department of Public Works and Government Services

POSTED

1 day ago

DEADLINE

in 16 days
NAICS: 561410
New
SLED
Municipal Records Digitization and Document Management Services
Solicitation # 2027-10
The Town of Cave Creek is issuing Request for Information 2027-10 to conduct market research for a town-wide municipal records digitization initiative. The project aims to convert approximately 462 boxes of physical records, estimated at 1.1 million images, into searchable digital formats to improve accessibility, preservation, and operational efficiency. The scope includes a variety of documents such as building permits, development records, engineering plans, utility records, and historical documents. The Town is specifically seeking industry recommendations on document preparation, full-color scanning, 100 percent quality assurance, and document-level indexing that allows for retrieval by parcel number, permit number, property address, customer name, document type, or keywords. A critical component of the project is the integration of these digitized records with the Town's existing Laserfiche electronic records management system and SmartGov building and permitting software. This RFI is intended solely for planning and market research to help the Town define its future scope of work and evaluate cooperative purchasing options; it is not a formal solicitation for offers or binding prices. Responses are to be submitted electronically via the OpenGov Procurement Portal, with a deadline of December 3, 2026. All inquiries and submissions are managed by Procurement Administrator Monique Harris.
Procurement

POSTED

1 day ago

DEADLINE

in 20 days
NAICS: 561410
New
SLED
Courthouse Record Retrieval ServicesThis subcontract for Courthouse Record Retrieval Services involves providing record retrieval support for prime contractors working on State of Alabama projects within the Birmingham area. The selected provider will be responsible for obtaining physical or digital records from local courthouses, which includes copying or scanning the necessary documents and delivering them along with all supporting documentation to the client. The contract falls under NAICS code 561410 and requires strict adherence to state regulations, specifically the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and mandatory E-Verify registration. Interested parties must note the response deadline of November 16, 2026, for this opportunity managed through the Alabama buys portal.
Ec Reg Birmingham Area

POSTED

1 day ago

DEADLINE

in 2 days
NAICS: 561410
New
SLED
Municipal Court Debt Collection AgencyThis subcontract opportunity, managed by the New Jersey Purchasing Division, seeks a professional debt collection agency to recover uncollected adjudicated debt for prime contractors working on Township of Wayne Municipal Court projects. The selected provider must utilize formal collection methodologies and specialized management software to handle debtor correspondence and ensure the secure transmission of data. The contractor is required to maintain strict compliance with HIPAA regulations and the New Jersey Law Against Discrimination. Key deliverables include the recovery of funds and the submission of regular progress reports. Interested parties must submit their responses by December 3, 2026.
Purchasing Division

POSTED

3 days ago

DEADLINE

in 19 days
NAICS: 561410
SLED
EMS and Ambulance Transport Debt CollectionThis subcontract for EMS and Ambulance Transport Debt Collection involves the end-to-end recovery of delinquent medical receivables for prime contractors serving the City of Lauderdale Lakes. The selected provider will be responsible for debtor research, skip tracing, and managing all collection correspondence and telephone outreach. All activities must be conducted in strict accordance with Florida debt collection laws and HIPAA regulations, with a focus on managing payment arrangements and financial reconciliation. Qualified candidates must possess at least five years of specialized experience in EMS collections. Key deliverables include the remittance of collected funds and the submission of detailed monthly status reports. The solicitation was posted on November 6, 2026, with a response deadline of December 2, 2026, falling under NAICS code 561410.
Finance

POSTED

8 days ago

DEADLINE

in 18 days
NAICS: 561410
Federal
Document Digitization & ScanningThis subcontract opportunity, titled Document Digitization and Scanning, supports prime contractors on Department of Defense environmental liabilities projects for W2SD Endist Baltimore. The scope of work involves the physical inventory and digitization of legacy environmental documents, utilizing high-speed industrial scanners and OCR software to produce indexed electronic files. All activities, including high-volume scanning and electronic filing, must be performed in strict accordance with established data privacy and handling standards. The project falls under NAICS code 561410 and was posted on November 6, 2026. Interested parties must submit their responses by the deadline of December 4, 2026, at 3:00 PM.
W2SD Endist Baltimore

POSTED

8 days ago

DEADLINE

in 20 days
NAICS: 561410
Federal
Environmental Records & Information Management (RIM)The Environmental Records and Information Management subcontract, issued by the Department of Defense under W2SD Endist Baltimore, focuses on the organization, migration, and maintenance of environmental and audit records for prime contractors working on DLA environmental liabilities projects. The scope of work includes applying specific metadata and retention requirements, supporting the migration of data sets, and managing website content. All activities must be performed within Government-approved SharePoint and Microsoft 365 environments to ensure compliance with federal records management standards. This opportunity falls under NAICS code 561410 and requires the delivery of a fully organized digital record system. Interested parties should note the response deadline of December 4, 2026, at 3:00 PM. The primary objective is to ensure that all environmental data is accurately migrated and maintained according to strict regulatory guidelines.
W2SD Endist Baltimore

POSTED

8 days ago

DEADLINE

in 20 days
NAICS: 561410
International
Virtual Real-Time Computerized Note-Taking ServicesThis subcontract involves providing virtual real-time computerized note-taking services for prime contractors working on projects for the Government of Canada's Department of Public Works and Government Services. The selected provider will attend virtual meetings, workshops, and training sessions to produce electronic notes and transcripts in English, French, or bilingual settings. The contractor is responsible for supplying all necessary equipment and software to ensure seamless delivery of these services. Performance will take place within the National Capital Region, specifically covering Ottawa and Gatineau. All assigned personnel are required to hold Reliability Status to meet security requirements. Interested parties must submit their responses by December 1, 2026, under NAICS code 561410.
Department of Public Works and Government Services

POSTED

8 days ago

DEADLINE

in 17 days
NAICS: 561410
International
NCCS_ITQ26006OP_R742040_Provision of Editorial and Related Services for NCCS Research Report Book 2025–2027
Solicitation # Doc2461551788
National Cancer Center Singapore is seeking proposals for the provision of editorial and related services for the NCCS Research Report Book covering the period from 2025 to 2027. ALPS Pte Ltd is managing the publication and award process on behalf of the center. Interested suppliers must submit their proposals through the Ariba system by the strict deadline of November 27 at 3:00pm Singapore time. All detailed requirements and applicable terms and conditions are provided within the solicitation documentation.
ALPS Pte. Ltd.

POSTED

8 days ago

DEADLINE

in 13 days
NAICS: 561410
SLED
Medical Imaging Copying and Legal Disclosure ServicesThis subcontract for Medical Imaging Copying and Legal Disclosure Services involves supporting prime contractors on legal disclosure projects for the San Mateo Medical Center. The selected provider will be responsible for duplicating X-ray films and CDs, managing subpoena release date logic, and maintaining detailed chain-of-custody activity logs. To fulfill these requirements, the contractor must utilize medical-grade film duplication equipment and specialized CD burning hardware. Strict adherence to HIPAA compliance and the signing of Statements of Confidentiality are mandatory for this engagement. The scope of work concludes with the delivery of duplicated imaging sets and the submission of monthly activity reports. Interested parties should note the response deadline of December 2, 2026, for this opportunity under NAICS code 561410.
Health - SMMC

POSTED

10 days ago

DEADLINE

in 18 days

General Info

Agency

West Virginia → Division of Administrative Services

NAICS

561410 - Document Preparation Services

Place of Performance

WV, USA

Set-Aside

NONE

Documents

4
PDF, High priority: read this firstrfq
High
XLSX, High priority: read this firstrfq
High
PDF, High priority: read this firstspecifications
High
PDF, High priority: read this firstrfq
High

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Timeline

PhaseClosed
Posted

Solicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyWest Virginia → Division of Administrative Services
Contacts1 person available
OfficeN/A
Organization / AgencyWest Virginia → Division of Administrative Services
Office AddressN/A
Contacts
Wassef Maazaoui
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