E911 Phone System Repair

Solicitation # F2E3CS4100AC01, Phone Repair for Base E911 Primary Point of Contact: Secondary Point of Contact: Samantha J. DeLucia, SSgt, USAF David Morgan Telephone: +1 (555) 000-0000 +1 (555) 000-0000 Fax: +1 (555) 000-0000 +1 (555) 000-0000 E-Mail: contact@example.gov contact@example.gov Return no later than: 1000h MST on 12 June 2014 Submit all questions no later than: 1000h MST on 10 June 2014 Set aside for 100% Total Small Business under NAICS 541511 CLIN Description QTY Unit Price Total Price 0001 Pricing is for phones at seven work stations on customer's Vesta Meridian system. Line(1) Or of equal quality: T&M, Product Description:labor and travel for PBX technician to program PBX system and work stations; Work performed during normal business hours. 1 EA 0002 Line (2) Or of equal quality: NTMN37BD70E6,Product Description: Set M3900 KBA without footstand (CG) (RoHS) 14 EA 0003 Line (3) Or of equal quality: NTMN38AB70E6, Product Description: M3900 KBA Single Footstand Kit 1 Charcoal 7 EA 0004 Line (4) Or of equal quality:: NTMN38BA70E6, Product Description: M3900 KBA Second Footstand Kit 1 Charcoal 7 EA Total Quote is valid until (mm/dd/yyyy): ______/______/______ GSA Number_____________________________ Tax ID Number____________________________ Payment Terms ___________________________ Delivery Free on Board (F.O.B.) Destination Origin Small Business Classification (circle where applicable) Small Business Yes No Small Disadvantaged Business Yes No HubZone Business Yes No 8(a) Certified Business Yes No Women-Owned Small Business (WOSB) Yes No Economically-Disadvantaged WOSB (EDWOSB) Yes No HAFB 001 - HOLIDAYS, Holloman AFB Instructions (MAY 2012) The following Federal legal holidays are observed by this base: New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday. End of HAFB 001 Instructions HAFB 006 - NCIC REQUIREMENTS, Holloman AFB Special Instructions (MAY 2012) CONTRACTOR EMPLOYEES DELIVERING TO HOLLOMAN AIR FORCE BASE Subject to military security requirements and regulations, the Contractor may be re-routed to differing entry points at Holloman AFB. During these periods where the Contractor may be re-routed to other entry points, the contractor will not hold the Government liable for any claims under the disputes clause of this contract/solicitation. AFI 31-102, PHYSICAL SECURITY: July 07 All contractors will be required to screen and monitor each employee and potential employee to identify those who may pose a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Examples of conditions that may identify employees or potential employees as a threat to the installation include, but are not limited to, substantial misconduct, convictions or arrests for violent behavior, dishonesty or sexually aberrant behavior. Each contractor shall notify the contracting officer of any reason or condition that identifies an employee or potential employee as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. No contractor shall employ any employee or potential employee identified by the contractor or the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population in the performance of any contract awarded by Holloman Air Force Base. Important Notice Concerning Contractor Access to Holloman AFB, NM Visit Access Request (VAR), Holloman AFB, NM For contracts awarded/administered by the 49th Contracting Squadron. Request that a visitor pass be issued to all contractor employees to gain access to Holloman AFB, NM. All employees will be briefed on and shall comply with Holloman AFB security requirements. All employees will sign the government provided consent form authorizing the U.S. Government (United States Air Force) to conduct a background check to confirm their eligibility or ineligibility to gain access to Holloman AFB, New Mexico. The VAR will consist of employees FULL Name, Date of Birth, Social Security Number, Place of Birth and Citizenship. The format for a Visit Access Request Form will be provided upon request. Contractors will ensure that the VAR is provided to the 49 SFS Pass and Registration Office (bldg 1) at least 7 business days prior to requested installation access for processing and 14 business days prior for foreign nationals. Foreign nationals will no longer be granted unescorted entry to the installation. Delivery drivers will provide a bill of lading at the time of pass issuance; passes will not exceed 6 hours. Routine deliveries require the contractor add the driver(s) to a VAR to undergo the appropriate background check. Contractor employees shall report to the 49 SFS Pass and Registration Office (bldg 1) with photo identification issued by a federal/state activity. Contractor employees requesting to operate a contractor or privately owned vehicle on the installation shall provide a valid driver's license, current vehicle registration, and proof of current vehicle insurance or car rental agreement. Contractor personnel requesting to operate a motorcycle on Holloman AFB shall provide proof they have completed a motorcycle safety course (i.e. motorcycle safety course certificate/card) prior to being authorized to ride on the installation. End of HAFB 006 Instructions HAFB 009 - WIDE AREA WORKFLOW (WAWF), Holloman AFB Special Instructions (MAY 2012) In order to receive awards from the 49th Contracting Squadron at Holloman AFB, New Mexico, you must now use an E-Invoicing system called Wide Area Work Flow (WAWF). WAWF is a web-based tool for the processing of invoices/receiving reports. This will bring about major changes in the amount of time it takes to process these documents making payment much faster. The web site for this system is https://wawf.eb.mil. There are no charges to use WAWF. All questions relating to system setup and vendor training can be directed to the help desk at Ogden. Their number is +1 (555) 000-0000. Notice to Contractor and billing/invoicing personnel: Any invoice submitted must be entered into WAWF exactly as the contract line items are identified in this award. Adding or removing line items, and higher quantities than listed will result in delays in payment. If shipping was included in the line items prices, the invoice must reflect the same. Shipping may not be billed as a separate line item unless specifically identified in the award. Failure to invoice correctly will result in rejection at the payment office and require resubmission through WAWF. THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. * Required Fields in WAWF TYPE OF INVOICE SUBMISSION: Invoice (Creates Stand Alone Invoice) X Invoice and Receiving Report (Combo) [Creates two documents, an Invoice and a Receiving Report, within one data entry session (combo). Creating both documents at the same time, rather than separately, is recommended.] _ Invoice as 2-in-1 (Services Only) [Creates an Invoice 2-in-1, which is a document that serves as both an invoice and a certificate of performance for services rendered (also called an "acceptance report").] Construction Invoice (Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept). X Cage Code*: __________ X Pay DoDAAC*: F67100 X Issue By DoDAAC: FA4801 X Admin DoDAAC*: FA4801 Inspect By: Ext.: Leave Blank X Contracting Officer*: FA4801 Ext: Leave Blank Ship To Code*: Ext.: Leave Blank Contractor: WAWF will prompt asking for "additional e-mail submissions" after clicking "SIGNATURE" The following E-Mail addresses MUST be input in order to prevent delays in processing: Inspector: Receiver/COR: Buyer/Administrator : contact@example.gov Contracting Officer: contact@example.gov Additional Contact: contact@example.gov The paying office DoDAAC and mailing address can be located on front of your award. You can easily track your payment information on the DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice will be required to inquire status of your payment. Most Holloman orders are non-MOCAS, use the options listed under there. Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at +1 (555) 000-0000 or +1 (555) 000-0000 or faxed to +1 (555) 000-0000. Please have your order number and invoice number ready when calling about payment status. If your paying office is other than Limestone, contact your contract administrator for the customer services phone/fax numbers. End of HAFB 009 Instructions HAFB 012 - HAFB CELL PHONE POLICY, Holloman AFB Special Instructions (31 Aug 2006) MANDATORY: Contractor personnel shall adhere to the base cell phone policy. Operators of vehicles on a Department of Defense (DoD) installation, such as Holloman AFB, NM, will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Penalty: $25 fine (+$25 fee). End of HAFB 012 Instructions Objective: Invitation to quote price for services The 49th Contracting Squadron is interested in possibly purchasing services from your company. Please quote your unit price together with your discount for volume purchasing. This procurement is 100% set-aside for small business. You MUST also indicate: - Delivery time from receipt of our purchase order to receipt of your shipment; this time frame will be a condition of any purchase order made. - If delivery costs are not included in your quote please state clearly otherwise we will assume they are included and cost will not be added to contract. All price quotations must be firm and state any expiration dates if applicable. This document and any applicable attachments must be returned to Government Point of Contact. Please sign the below as confirmation of your understanding of the terms and conditions outlined above. Name _______________________________ Title _______________________________ Signature _______________________________ Date _______________________________