This Pre-Solicitation opportunity from Department Of Defense was posted on July 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Eaton UPS Healthcheck Recertification

Closed

FA875126Q0932Federal

Submission Closed08/13/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310

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about 21 hours ago

DEADLINE

in 15 days

AI Contract Overview

The U.S. Air Force Research Laboratory at the Rome Research Site in New York is proposing a sole source contract with Eaton Corporation to perform comprehensive maintenance and recertification services on a B2 Eaton UPS system with serial number EG431CBC10. The scope of work includes full recertification by an Eaton service engineer, replacement of all 40 aging batteries from 2015 with new PWHR12540W4FR model batteries, replacement of unit capacitors using full pan assemblies to ensure reliability and minimize downtime, and a complete fan system upgrade. The contractor will also conduct start-up procedures, remove and dispose of old lead-acid batteries in compliance with EPA regulations, and provide a three-year parts and labor warranty. A contingency line item of $3,000 is included for possible replacement of critical circuit boards—Control PCB, Interface PCB, and Mini-CSB—if found defective during start-up. All services must be performed by Eaton-certified personnel due to proprietary diagnostics, software, and design constraints that void warranties if worked on by unauthorized providers. The government has determined that Eaton is the only qualified source capable of fulfilling these requirements because it is the original equipment manufacturer, and no other provider has the technical authorization, proprietary access, or certification to perform services on this system without voiding warranties or compromising mission-critical operations. The UPS system supports classified computing infrastructure, secure communications, and continuous network operations essential to Air Force and multi-domain mission partners, making 24/7 reliability non-negotiable. This notice is not a solicitation for bids, but a presolicitation to allow responsible parties to submit capability statements, which will be evaluated solely to determine if competition is beneficial. Responses are due by August 13, 2026, and the government anticipates awarding the contract on or before August 31, 2026. The procurement is classified as a sole source with a NAICS code of 811310 and a small business size standard of $12.5 million in annual receipts. All work will be performed at the Rome Research Site, and freight for new components is prepaid to the delivery point.

General Info

Eaton to perform sole-source UPS recertification, battery and fan upgrades, and warranty services at Rome Research Site.

Agency

Department Of Defense → FA8751 Afrl Riko

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

Rome, NY, 13441, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

AI Contract Breakdown

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Timeline

PhaseClosed

PostedJul 28

Presolicitation

Response DeadlineAug 13

Deadline has passed

Submission Closed

08/13/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA8751 Afrl Riko

Contacts1 person available

OfficeROME, NY, 13441-4514, USA

Organization / AgencyDepartment Of Defense → FA8751 Afrl Riko

Office AddressROME, NY, 13441-4514, USA

Contacts

Brooke McDonald

contact@example.gov

Full Description

This is a Notice of Proposed Contract Action under the RFO Part 12 Acquisition of Commercial Products and Commercial Services. This notice is for information only; a solicitation will not be issued. THIS IS NOT A REQUEST FOR QUOTATION. No contract will be awarded on the basis of offers received in response to this notice. The associated North American Industry Classification System (NAICS) code is 811310 with a small business size standard of $12,500,000.00 in annual receipts.

The contractor shall provide all personnel, labor, equipment, tools, parts, materials, technical data, supervision, and other items and services necessary to provide maintenance and Star-up services of the B2 Eaton UPS serial number EG431CBC10 to the Air Force Research Laboratory at the Rome Research Site (RRS), Rome, New York.

The contractor shall provide the Eaton OEM Recertification Package to include:

Eaton Service Engineer complete start-up and recertification
Eaton Replace the 40 batteries from 2015 with new model PWHR12540W4FR batteries.
Eaton to upgrade the unit capacitors.
Eaton Full Fan Upgrade.

The contractor shall replace any of the following circuit boards if found bad at start-up using a contingency line item of $3000.00
744-00454 Control PCB
744-B0027 Interface PCB
744-00455 Mini-CSB

Eaton start-up and re-certification as follows:
Eaton Technician to complete Recertification (7 x 24) per L-2 (attached)
- Eaton battery replacement
- 40 new Eaton approved batteries for maximum backup time & reliability
- Freight pre-paid and allowed to your loading dock*
- Removal and EPA approved disposal of old lead batteries
- Installation of new batteries by Eaton Trained technicians per R-11
- Labor and travel 5x8 (Mon thru Friday 8 to 5). After Hours available.
- (3) Three Year Parts and 3 Year Labor Manufacturer’s warranty applies per R-13

Eaton Cap replacement
- 7 x 24 Labor included
- Eaton Engineering is continually testing products for the best performance in Eaton
- UPS System. Eaton technicians install the caps in complete pan assemblies to minimize
- down time and the wear & tear on the individual caps. Caps installed piecemeal can be
- easily cracked or over torqued.
- UPS will be transferred to bypass or maintenance bypass for work to be performed.

Eaton Fan Replacement
- 7 x 24 Labor
- Replace all fans
- Replace bad cards contingency
- If any of the essential cards for recertification are found to be inoperable at Start-up, replace them and charge the replacement parts CLIN.

The Government intends to negotiate a sole source contract with:

Eaton Corporation

8609 Six Forks RD

Raleigh, North Carolina 27615-2966

The Government has determined that no other source has commercial offerings that can meet this requirement. The Information Directorate has ongoing classified computing, secure telephone, video-teleconferencing equipment, and secure networks in support of multi-domain environments that require continuous UPS services. These services must be maintained 24/7 due to critical communication requirements with USAF, Agencies, and other mission partners. The UPS system is the primary power supply backup platform. In order to prevent an interruption in services or loss of data related to the support being provided by this facility, procurement of a support maintenance contract covering hardware and software for this UPS is necessary in the event of a failure event related to the UPS system.

Eaton is the manufacturer of the UPS system and has confirmed that they do not authorize any other service provider. Eaton’s products are constructed and designed by their employees to be worked on by their employees. All diagnostics and software adjustments are proprietary, should non-Eaton employed/certified technicians do any work on the UPS, any warranties would be void.

This is a notice of proposed contract action and not a request for competitive proposals; however, all responsible sources may submit a capability statement or proposal, which shall be considered by the agency. All inquiries should be sent by email to contact@example.gov. Responses must be submitted by the date/time listed on the notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government in future procurements.

Responses received will be evaluated; however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. The Government anticipates an award date on or before 31 August 2026.

A Sole Source Justification will be attached to the subsequent Notice of Award in accordance with applicable regulation.