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Eaton UPS Healthcheck Recertification

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FA875126Q0932Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Air Force Research Laboratory at the Rome Research Site in New York is proposing a sole source contract with Eaton Corporation to perform comprehensive maintenance and recertification services on a B2 Eaton UPS system with serial number EG431CBC10. The scope of work includes full recertification by an Eaton service engineer, replacement of all 40 aging batteries from 2015 with new PWHR12540W4FR model batteries, replacement of unit capacitors using full pan assemblies to ensure reliability and minimize downtime, and a complete fan system upgrade. The contractor will also conduct start-up procedures, remove and dispose of old lead-acid batteries in compliance with EPA regulations, and provide a three-year parts and labor warranty. A contingency line item of $3,000 is included for possible replacement of critical circuit boards—Control PCB, Interface PCB, and Mini-CSB—if found defective during start-up. All services must be performed by Eaton-certified personnel due to proprietary diagnostics, software, and design constraints that void warranties if worked on by unauthorized providers. The government has determined that Eaton is the only qualified source capable of fulfilling these requirements because it is the original equipment manufacturer, and no other provider has the technical authorization, proprietary access, or certification to perform services on this system without voiding warranties or compromising mission-critical operations. The UPS system supports classified computing infrastructure, secure communications, and continuous network operations essential to Air Force and multi-domain mission partners, making 24/7 reliability non-negotiable. This notice is not a solicitation for bids, but a presolicitation to allow responsible parties to submit capability statements, which will be evaluated solely to determine if competition is beneficial. Responses are due by August 13, 2026, and the government anticipates awarding the contract on or before August 31, 2026. The procurement is classified as a sole source with a NAICS code of 811310 and a small business size standard of $12.5 million in annual receipts. All work will be performed at the Rome Research Site, and freight for new components is prepaid to the delivery point.

General Info

Eaton to perform sole-source UPS recertification, battery and fan upgrades, and warranty services at Rome Research Site.

Agency

Department Of Defense → FA8751 Afrl RikoView Agency

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and MaintenanceView NAICS

Place of Performance

Rome, NY, 13441, USA

Set-Aside

NONE

Documents

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No documents available

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Timeline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA8751 Afrl Riko
Contacts1 person available
OfficeROME, NY, 13441-4514, USA
Organization / Agency
Department Of Defense → FA8751 Afrl Riko
View Agency Profile
Office AddressROME, NY, 13441-4514, USA
Contacts
Brooke McDonald
contact@example.gov

Full Description

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This is a Notice of Proposed Contract Action under the RFO Part 12 Acquisition of Commercial Products and Commercial Services. This notice is for information only; a solicitation will not be issued. THIS IS NOT A REQUEST FOR QUOTATION. No contract will be awarded on the basis of offers received in response to this notice. The associated North American Industry Classification System (NAICS) code is 811310 with a small business size standard of $12,500,000.00 in annual receipts.



The contractor shall provide all personnel, labor, equipment, tools, parts, materials, technical data, supervision, and other items and services necessary to provide maintenance and Star-up services of the B2 Eaton UPS serial number EG431CBC10 to the Air Force Research Laboratory at the Rome Research Site (RRS), Rome, New York.



The contractor shall provide the Eaton OEM Recertification Package to include:


  • Eaton Service Engineer complete start-up and recertification
  • Eaton Replace the 40 batteries from 2015 with new model PWHR12540W4FR batteries.
  • Eaton to upgrade the unit capacitors.
  • Eaton Full Fan Upgrade.


  • The contractor shall replace any of the following circuit boards if found bad at start-up using a contingency line item of $3000.00
  • 744-00454 Control PCB
  • 744-B0027 Interface PCB
  • 744-00455 Mini-CSB


  • Eaton start-up and re-certification as follows:
  • Eaton Technician to complete Recertification (7 x 24) per L-2 (attached)
    • Eaton battery replacement
    • 40 new Eaton approved batteries for maximum backup time & reliability
    • Freight pre-paid and allowed to your loading dock*
    • Removal and EPA approved disposal of old lead batteries
    • Installation of new batteries by Eaton Trained technicians per R-11
    • Labor and travel 5x8 (Mon thru Friday 8 to 5). After Hours available.
    • (3) Three Year Parts and 3 Year Labor Manufacturer’s warranty applies per R-13


  • Eaton Cap replacement
    • 7 x 24 Labor included
    • Eaton Engineering is continually testing products for the best performance in Eaton
    • UPS System. Eaton technicians install the caps in complete pan assemblies to minimize
    • down time and the wear & tear on the individual caps. Caps installed piecemeal can be
    • easily cracked or over torqued.
    • UPS will be transferred to bypass or maintenance bypass for work to be performed.




  • Eaton Fan Replacement
    • 7 x 24 Labor
    • Replace all fans
    • Replace bad cards contingency
    • If any of the essential cards for recertification are found to be inoperable at Start-up, replace them and charge the replacement parts CLIN.


The Government intends to negotiate a sole source contract with:   


Eaton Corporation


8609 Six Forks RD


Raleigh, North Carolina 27615-2966



The Government has determined that no other source has commercial offerings that can meet this requirement. The Information Directorate has ongoing classified computing, secure telephone, video-teleconferencing equipment, and secure networks in support of multi-domain environments that require continuous UPS services. These services must be maintained 24/7 due to critical communication requirements with USAF, Agencies, and other mission partners. The UPS system is the primary power supply backup platform. In order to prevent an interruption in services or loss of data related to the support being provided by this facility, procurement of a support maintenance contract covering hardware and software for this UPS is necessary in the event of a failure event related to the UPS system.


Eaton is the manufacturer of the UPS system and has confirmed that they do not authorize any other service provider. Eaton’s products are constructed and designed by their employees to be worked on by their employees. All diagnostics and software adjustments are proprietary, should non-Eaton employed/certified technicians do any work on the UPS, any warranties would be void.


This is a notice of proposed contract action and not a request for competitive proposals; however, all responsible sources may submit a capability statement or proposal, which shall be considered by the agency. All inquiries should be sent by email to Tabitha.Haggart@us.af.mil. Responses must be submitted by the date/time listed on the notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government in future procurements.


Responses received will be evaluated; however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. The Government anticipates an award date on or before 31 August 2026.


A Sole Source Justification will be attached to the subsequent Notice of Award in accordance with applicable regulation.

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Window and Glazing SupplyThe contract entails the supply of fixed, non-operational windows and a transaction window equipped with non-ballistic tinted glass, specifically designed for integration into a guard booth structure. All glazing products must meet technical specifications for durability, clarity, and safety, with the tinted glass serving functional and aesthetic purposes without providing ballistic protection. The work is classified under NAICS code 327310, indicating it falls within glass product manufacturing, and is set aside exclusively for small businesses under the SBA’s Total Small Business Set-Aside program, ensuring only eligible small firms may bid. Performance of the contract is mandated to occur in Rome, New York, with a zip code of 13441, and the award will be administered by the Department of Defense under the FA8751 AFRl Riko office. The solicitation was posted on July 23, 2026, and responses are due by August 5, 2026, at 7:00 PM, with the contract structured as a subcontract under federal procurement guidelines.
Cement Manufacturing

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6 days ago

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NAICS: 238220
New
Federal
Electrical and HVAC Systems IntegrationThe contract involves the supply and integration of electrical and HVAC systems into prefabricated guard booths, including installation of breaker panels, lighting fixtures, electrical outlets, a roof-mounted air conditioning unit, and a wall-mounted heater. Work must be performed in strict accordance with technical specifications to ensure full functionality, safety compliance, and seamless integration with the existing booth structure. All components must meet applicable electrical and HVAC codes and be suitable for continuous operational use in outdoor or semi-enclosed environments. This is a total small business set-aside under SBA guidelines, with the NAICS code 238220 indicating the scope falls under electrical and other construction installation contractors. The solicitation was posted on July 23, 2026, with responses due by August 5, 2026, and the place of performance is Rome, NY, with a ZIP code of 13441. The contracting entity is the Department of Defense through the FA8751 AFRL RIKO office, and the subcontract is intended to support defense-related infrastructure needs, requiring qualified small businesses to perform all work without subcontracting to non-small entities.
Plumbing, Heating, and Air-Conditioning Contractors

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6 days ago

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NAICS: 332311
New
Federal
Guard Booth Manufacturing and IntegrationThe contract calls for the design, fabrication, and integration of a relocatable steel-framed guard booth meeting precise government specifications, including insulated panels for thermal efficiency, non-slip flooring for safety, anchor brackets for secure installation, and complete interior fixtures. The structure must be engineered for mobility and durability while adhering strictly to provided technical drawings, ensuring full compliance with operational and environmental requirements. All components must be manufactured to withstand long-term outdoor use and meet federal standards for security and accessibility. This is a small business set-aside subcontract under NAICS code 332311, exclusively available to small businesses as defined by the SBA, with a response deadline of August 5, 2026. The work is performance-based at Rome, NY, 13441, and falls under the Department of Defense, specifically the Air Force Research Laboratory’s AFRL RIKO office. The project requires full integration of all systems into a cohesive, ready-to-deploy unit with no further modification needed upon site arrival, emphasizing precision, quality control, and timely delivery within the contractual timeframe.
Prefabricated Metal Building and Component Manufacturing

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6 days ago

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NAICS: 238120
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Federal
Structural Steel ErectionThe contract involves the fabrication and erection of a structural steel framework for commercial or industrial buildings under a Total Small Business Set-Aside, meaning only small businesses are eligible to bid, as defined by the SBA under NAICS code 238120. The work is to be performed at a specified location in Oneida, NY, with a zip code of 13421. The solicitation is issued as a subcontract under the Department of Defense, specifically through the agency FA8751 Afrl Riko. Bidders must submit their proposals by the deadline of August 13, 2026, at 5:00 PM, with the opportunity posted on July 22, 2026. All performance must comply with federal contracting standards and small business eligibility requirements.
Structural Steel and Precast Concrete Contractors

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7 days ago

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in 16 days
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NAICS: 238220
New
Federal
HVAC System InstallationThe contract is for the installation of heating, ventilation, and air conditioning systems including all associated ductwork, equipment units, and control systems, under a Small Business Set-Aside designation as defined by the SBA. It is classified under NAICS code 238220 and is structured as a subcontract with a total small business set-aside, meaning only businesses certified as small by the SBA are eligible to bid. The opportunity was posted on July 22, 2026, and responses are due by August 13, 2026, at 5:00 PM. The work is to be performed at a location in Oneida, New York, with a zip code of 13421. The contracting agency is listed as FA8751 AFRL RIKO under the Department of Defense, and while no specific point of contact is provided, the opportunity is accessible through the SAM.gov portal for further details.
Plumbing, Heating, and Air-Conditioning Contractors

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7 days ago

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NAICS: 238110
New
Federal
Concrete Formwork and PlacementThe contract titled Concrete Formwork and Placement is a subcontract issued under a Total Small Business Set-Aside designation, exclusively available to small businesses as defined by the Small Business Administration. It encompasses the full scope of concrete work including forming, reinforcement, and placement for structural foundations, slabs, and elevated structures, requiring specialized knowledge and adherence to structural integrity standards. The North American Industry Classification System code 238110 confirms the work falls under structural concrete contracting services. The solicitation was posted on July 22, 2026, with responses due by August 13, 2026, at 5:00 PM. Performance of the work is designated to occur in Oneida, New York, with a zip code of 13421. The contract is managed by the Department of Defense through the FA8751 AFRL RIKO office, indicating this is a defense-related construction project requiring compliance with federal procurement standards. Bidders must be certified as small businesses and prepared to meet all technical, safety, and scheduling requirements for on-site concrete operations at the specified location.
Poured Concrete Foundation and Structure Contractors

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7 days ago

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NAICS: 238220
New
Federal
Plumbing and Piping Systems InstallationThe contract is for the installation of plumbing and piping systems in commercial structures, encompassing water supply, drainage, and sanitary piping, under a total small business set-aside as defined by the SBA. It falls under NAICS code 238220 and is classified as a subcontract, with the solicitation open for responses until August 13, 2026. The work is to be performed at a location in Oneida, New York, with a zip code of 13421. The contracting agency is the Department of Defense, specifically under the FA8751 AFRL RIKO office, indicating this is a defense-related project requiring qualified small business contractors to meet specific performance standards. The opportunity was posted on July 22, 2026, and interested parties must submit proposals prior to the deadline to be considered for award.
Plumbing, Heating, and Air-Conditioning Contractors

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7 days ago

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NAICS: 238210
New
Federal
Electrical Installation and Wiring ServicesThis contract under the title Electrical Installation and Wiring Services is a subcontract solicitation issued by the Department of Defense through the agency FA8751 Afrl Riko, specifically for the installation of electrical systems including conduits, wiring, lighting, and power distribution on commercial or infrastructure projects located in Oneida, NY, with a zip code of 13421. The opportunity is designated as a Total Small Business Set-Aside under FAR 19.5, meaning only small businesses are eligible to bid, and it is classified under the NAICS code 238210 for electrical contracting. The solicitation was posted on July 22, 2026, and responses must be submitted by no later than 5:00 PM on August 13, 2026. All work must comply with applicable federal, state, and local regulations for electrical installations, and contractors are expected to demonstrate proven experience in delivering similar scope of services for government or infrastructure projects. The contract is accessible via the SAM.gov portal for qualified entities seeking to respond.
Electrical Contractors and Other Wiring Installation Contractors

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7 days ago

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NAICS: 561790
New
Federal
Stockbridge Snow and Ice RemovalThe U.S. Air Force is soliciting commercial snow and ice removal services at the Stockbridge location in Oneida, New York, under solicitation FA875126Q0909, which is exclusively set aside for small business concerns. The requirement, classified under NAICS code 561790, is administered by the Air Force Research Laboratory’s Rome Research Site, with proposals due by 1:00 PM Eastern Time on August 13, 2026, submitted via email to the designated point of contact. The acquisition follows commercial item procedures under FAR Part 12, evaluating offers based primarily on past performance, which carries significantly more weight than price; the lowest-priced offer will only be considered if its past performance is deemed acceptable, with the Government reserving the right to select a higher-priced offer demonstrating strong performance confidence. The contract includes options for extensions that may extend the total performance period up to five years, and contractors must comply with all applicable Federal and Defense Federal Acquisition Regulation clauses, including cybersecurity requirements mandating CMMC Level 3 certification for systems handling federal contract or controlled unclassified information. All offerors must complete required representations, including those prohibiting procurement of equipment from adversarial foreign entities and adherence to labor and environmental standards. Access to the work site at 5251 Burleson Road, Oneida, NY, is strictly controlled and requires prior coordination through the Defense Biometric Identification System enrollment process, with all personnel must obtain and wear Department of the Air Force-issued DBIDS credentials, presenting Real ID-compliant identification or alternate federal documents to enter. A site visit is planned for July 21, 2026, and attendance is encouraged but mandatory for full compliance with proposal requirements. Contractors must also ensure all personnel are enrolled in the Emergency Mass Notification System, provide after-hours contacts, and adhere to Department of the Air Force health, safety, and security protocols, including compliance with AFOSH standards and mandatory badge return upon contract completion. Funds for award are not currently available, and the Government retains the right to cancel the solicitation without obligation to reimburse offerors. Subcontracting is permitted under the terms of the relevant commercial services clauses, and the Government has established an ombudsman to address concerns, though it does not impact evaluation timelines or outcomes. Offers must include a completed Bid Schedule and detailed past performance data covering no more than five relevant contracts within the last three years, with an emphasis on serviceable square footage and prior experience with
Other Services to Buildings and Dwellings

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7 days ago

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