ECLB 116 Roof Replacement

REQUEST FOR PROPOSALS (RFP) Full Roof Replacement – 116 Montcalm Street, Ticonderoga, NY Issued by: Essex County Land Bank 111 Montcalm Street Ticonderoga, NY 12883 RFP Issue Date: Monday, November 3, 2025 Proposal Due Date: Monday, November 24, 2025, at 4:00 p.m. Introduction The Essex County Land Bank (ECLB) is soliciting proposals from qualified roofing contractors for a complete roof replacement at 116 Montcalm Street, Ticonderoga, New York, located in the County of Essex. The building is a three-story commercial structure, approximately 13,536 square feet, constructed in 1942 with a flat roof system. The selected contractor will be responsible for removing the existing roof system and installing a new roofing system in accordance with all applicable New York State Building Codes, local zoning regulations, and manufacturer specifications for warranty coverage. Project Overview Property Address: 116 Montcalm Street Ticonderoga, NY 12883 Parcel Description: Three-story commercial building Approximately 13,536 square feet total area Flat roof system requiring full replacement Located within the Hamlet of Ticonderoga Commercial District Scope of Work: The project includes, but is not limited to: Removal and lawful disposal of all existing roofing materials down to the deck. Inspection of roof decking and identification of any areas requiring repair or replacement (include cost allowance per square foot for deck replacement). Installation of a new roofing system compliant with NYS Energy Code and local zoning requirements. Installation of flashing, edge metal, and drainage systems (gutters, scuppers, etc.) to ensure watertight integrity. Sealing of all roof penetrations and proper termination at walls and parapets. Provision of manufacturer’s and contractor’s warranties (minimum 20-year system warranty). Site clean-up and disposal of all construction debris in accordance with local regulations. Submission Requirements Proposals must include the following: Company Profile – including years in business, ownership, and key personnel. Experience – relevant project examples, particularly commercial flat roof systems of similar size and scope. Project Approach – description of proposed roofing system, materials, and installation method. Project Timeline – anticipated start and completion dates. Cost Proposal – detailed line-item cost breakdown, including materials, labor, and contingencies. Proof of Insurance – current general liability and workers’ compensation coverage. References – minimum of three (3) recent commercial clients. Warranty Information – manufacturer and contractor warranty details. Proposal Evaluation Criteria Proposals will be evaluated based on: Qualifications and relevant experience Compliance with NYS and local codes Proposed roofing system and warranty Cost competitiveness Ability to meet project schedule References and past performance The Essex County Land Bank reserves the right to reject any or all proposals, to waive informalities, and to award the contract deemed in the best interest of the organization. Site Visit There will be one opportunity for prospective bidders to view the site prior to the bid submission deadline. A pre-bid site visit will be held on Friday, November 14, 2025, at 2:00 p.m. All contractors must check in at 111 Montcalm Street, Ticonderoga, NY, prior to the site visit at 116 Montcalm Street. Check-ins are required. This site visit will allow contractors to examine existing roof conditions, verify all measurements, and assess any factors that may affect the scope of work. Contractors are responsible for obtaining all necessary information for the preparation of their proposals. Submission Deadline All proposals must be submitted no later than Monday, November 24, 2025, at 4:00 p.m. Late submissions will not be accepted or considered. Proposals should be submitted to: Essex County Land Bank Attn: Nicki teRiele, Program Manager 111 Montcalm Street Ticonderoga, NY 12883 Email: contact@example.gov Electronic submissions in PDF format are acceptable. Questions All questions regarding this RFP must be submitted in writing via email to contact@example.gov no later than Tuesday, November 18th, 4pm. Responses will be shared with all known bidders. Project Timeline (Tentative) Milestone Date RFP Issued November 3, 2025 Site Visit November 14, 2025 – 2:00 p.m. Question Deadline Tuesday, November 18, 2025 – 4 pm. Proposals Due November 24, 2025 – 4:00 p.m. Award Notification December 9, 2025 Project Start Substantial Completion Compliance All work must comply with: New York State Uniform Fire Prevention and Building Code New York State Energy Conservation Construction Code OSHA safety regulations Local Town of Ticonderoga zoning requirements Manufacturer specifications for system warranty eligibility Contact Information For additional information, please contact: Nicki teRiele Program Manager Essex County Land Bank 111 Montcalm Street Ticonderoga, NY 12883 Phone: +1 (555) 000-0000 Email: contact@example.gov Service-Disabled Veteran-Owned Set Aside: No Total MWBE Participation Goals: 20% Service-Disabled Veteran-Owned Business Contracting Goal: 10% Disadvantaged Owned Sub-Contracting Goal: 10% Due date:11/26/2025 4:00 PM Actual Due Date is November 24th, 2025 Contract term: N/A County(ies): All NYS counties Location: 116 Montcalm Street, Ticonderoga Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A