Elections Temporary Staffing Services

Yolo County is soliciting proposals under RFQ-2026-0002 for qualified staffing agencies to provide high-quality temporary seasonal personnel for the Elections Branch of the Assessor, Clerk-Recorder, and Elections (ACE) office. The contract is intended for a three-year term, with a possible six-month extension, and is estimated to be valued between 600,000 and 1,200,000 dollars based on historical spending across two election cycles. Proposals must be submitted electronically via the Beacon Bid portal by August 13, 2026, at 2:00 PM. The selection process utilizes a trade-off methodology, where the County will award the contract to the most advantageous proposal rather than necessarily the lowest bidder. Evaluation is weighted across qualifications and experience (30 percent), responsibility and competence (20 percent), service approach (20 percent), diversity, equity and inclusion (10 percent), customer references (10 percent), and the fee schedule (10 percent). A pass/fail threshold is applied to the overall quality and completeness of the submission. Contractors are required to provide all necessary labor, equipment, and facilities to meet the scope of work, adhering to California Government Code and HIPAA regulations. Key administrative requirements include maintaining insurance with an A.M. Best rating of A:VII, submitting invoices to ACEBillings@yolocounty.gov for Net 30-day payment, and certifying the absence of conflicts of interest or federal debarments. Performance is monitored by the County Director, with the right to conduct unannounced audits at the contractor's facilities.