Elections Temporary Staffing Services

Yolo County is soliciting proposals under RFQ-2026-0002 for qualified staffing agencies to provide temporary seasonal help for the Yolo County Elections Branch of the Assessor, Clerk-Recorder, and Elections (ACE) office. The contract is structured as a blanket purchase agreement with a three-year period of performance, during which services will be requested on an as-needed basis. The County may award the contract to up to three vendors based on a best-value trade-off process. Estimated annual spending ranges from 300,000 dollars for a single election cycle up to 600,000 dollars in even-numbered years. Pricing is based on fixed hourly pay rates for Elections Aides I, II, and III, with bill rates covering all markups and overhead. Proposals must be submitted electronically via the Beacon Bid platform by August 13, 2026, at 2:00 PM. Evaluation is based on a weighted scale focusing on qualifications and experience (30 percent), responsibility and competence (20 percent), service approach (20 percent), diversity and inclusion (10 percent), customer references (10 percent), and fee schedules (10 percent), with a pass/fail requirement for proposal completeness. Selected contractors must adhere to strict compliance standards, including HIPAA privacy rules, criminal background checks, and specific insurance minimums, including 2,000,000 dollars in general liability. Invoices are submitted via email to the ACE Billings address and paid by the County Auditor-Controller.