Electric Mobile Shelving

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number FA7000-10-T-0011, in accordance with FAR Parts 12 & 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-37, 13 November 2009. The North American Industry Classification System (NAICS) code is 337215 and the business size standard is 500 employees. This proposed firm-fixed-price acquisition is a 100% Total Small Business set-aside. All responsible sources may submit a response, which if received timely, will be considered by the 10th Contracting Squadron. The Government does not intend to pay for information provided under this synopsis. The required items (CLINS 0001 - 0002) are: CLIN ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 0001 Electric Mobile Shelving 1 Each This system must meet the following physical, performance and functional characteristics: 1) all dimensions provided by the Government are approximate, the contractor is responsible for performing any necessary measurements and determining the exact sizes required; 2) color: shelves must be charcoal (dark gray or closest available color) and the end of each shelving unit must be Air Force Blue (or closest available color); 3) each shelf must be able to support a total of 500 lbs; 4) the required materials for the shelving units are metal with vinyl or laminate siding; 5) each shelving unit must have electric controls on both ends; 6) each shelving unit must have label holders on both ends; 7) the entire system requires six double sided mobile units (carriages), one double sided stationary unit and one single sided stationary unit; 8) the approximate available space dimensions are: 30'L x 25'W x 8.5'H; 9) the double faced units must be approximately 3'W; 10) double faced units must not have a center divider; 11) the single faced unit must be approximately 1.5'W; 12) walk space between units must be approximately 4'W; 13) total system height must be approximately 7.5'H; 14) total system length must be approximately 27.5'L (to include space between carriages); 15) total system width must be approximately 17.5'W; 16) the unit must sit 3.5' from the side wall to allow adequate walk space; 17) each unit must have five horizontal shelves approximately 3.5 ft W and three vertical shelves with an approximate height of 2.3 ft each, with a total of 15 shelves on each side; 18) shelves must be vertically adjustable; 19) removal and disposal of the existing electric mobile shelving system must be included in your quote; 20) the contractor will be required to dispose of the existing unit off-base; 21) in order to limit patient care impact, the removal of the existing unit and installation of the new unit must take no longer than 5 days and must be performed consecutively during 2 weekend days and 3 week days; 22) use of a subfloor or ramp system installed over the current ground rail system will not be allowed; 23) in order to reduce costs and installation time vendors must use the ground rails currently in place; 24) installation of an additional ground rail(s) is acceptable as long as the project can be completed in the allowed time (5 days); 25) the ground rail located in the aisle, that will not be used, must be removed or filled in such that it will not protrude above the surface; 26) removal or fill-in of the unused ground rail is not required to be accomplished during the 5-day timeframe, this task may be performed at a later date, however vendors must state in their quotation if this task will be performed within the 5-day timeframe or at a later date 27) the system must include the manufacturers standard safety features; 28) the contractor will be required to wire the entire system; and 29) a minimum of a one-year warranty which covers parts, labor and manfucturer defects must be included. Installation will take place at, 4102 Pinion Dr., USAF Academy, CO 80840, FOB Point: Destination. Delivery and installation is required within 8 weeks after receipt of order. This product must comply with the Buy American Act (BAA) (100% manufactured in the USA). If an item that is not BAA compliant is offered, the item description, CLIN number, and place of product manufacture must be annoted on the BAA certificate. The following Federal Acquisition Regulation (FAR) clauses apply to this combined synopsis/solicitation and offerors must comply with all instructions contained in FAR 52.212-1, Instructions to Offerors--Commercial Items, addenda applies: The contractor shall submit their quote on company letterhead to include the following: solicitation number, the time specified in the solicitation for receipt of offers, contact name, address, telephone number of the offeror, unit price (shipping cost included in unit price), total price, any discount terms, cage code, DUNS number, tax identification number, size of business, warranty information and a statement that your company is in compliance with the provisions at FAR 52.212-3 Online Representations and Certification Application (ORCA) (http://orca.bpn.gov/publicsearch.aspx) and DFARS 252.225-7000 (http://farsite.hill.af.mil/), Buy American Act-Balance of Payments Program Certificate, which must be signed and returned with the quotation. In addition, any acknowledgement of solicitation amendments must be included. In accordance with FAR 52.212-4, contractors must be registered in the Central Contractor Registration to conduct business with the Department of Defense. No purchase order can be awarded to any company without this registration which can be completed online at www.ccr.gov. Quotes must be received NLT 1600 Mountain Time, 11 December 2009 at 10 CONS/LGCB, Attn: Matt McLean, 8110 Industrial Drive, Suite 200, USAF Academy, CO 80840-2315. Offers received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Email or fax quotations are acceptable and can be submitted to the individual listed below. Please submit questions via e-mail to matthew.mclean@usafa.af.mil or via telephone at 719-333-2478. Faxed quotes can be sent to Matt McLean, Contract Specialist, at 719-333-9103. The alternate for this acquisition, Leslie Ryan, Contracting Officer, can be contacted at 719-333-3961 or by email at leslie.ryan@usafa.af.mil. A site visit will be held on Wednesday, 2 December at 1400. Please contact Mr. McLean no later than 1600, Tuesday, 1 December 2009 for details if you would like to attend. The provisions at FAR 52.212-2, Evaluation--Commercial Items apply to this acquisition. The Government will award a contract resulting from this solicitation to the responsive responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: award will be made on the basis of determining lowest evaluated price that is technically acceptable which meets or exceeds the requirements. Once an offer has been determined to be technically acceptable then the offeror with the lowest evaluated price will be awarded the contract. Offerors must provide sufficient information such as drawings, descriptions or product literature that will show their product meets all of the characteristics stated above. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. If an offer cannot comply with every requirement, that offer will not be acceptable, and therefore will not be considered. If an offer is not technically acceptable it will not be considered. The clause at FAR 52.212-4 (t), Contract Terms and Conditions--Commercial Items, with the following addenda, applies: Addendum to FAR 52.212-4(c) Changes FAR 52.252-2 Clauses Incorporated by Reference: This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/. 52.212-5 Contract Terms And Conditions Required To Implement Statutes Or Executive Orders--Commercial Items (Dec 2007) (Deviation) 52.219-6, Notice Of Total Small Business Set-Aside (Jun 2003) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2009) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor -- Cooperation with Authorities and Remedies (Aug 2009) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) 52.222-50, Combating Traficking in Persons (Feb 2009) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) 52.233-3 Protest After Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS 252.212-7001, Contract terms and Conditions required to implement status of Executive Orders applicable to Defense Acquisitions of Commercial Items (Apr 2007) (Deviation). DFARS 252.225-7001, Buy American Act and Balance of Payments Program (Jan 2009) 252.232-7003, Electronic Submission of Payment Request (Mar 2008). 252.247-7023 Transportation of Supplies by Sea (May 2002) USAFA 5352.242-9000, Contractor Access to Air Force Installations (Aug 2007) (USAFA Supplemental Jul 08) 5352.201-9101 OMBUDSMAN (AUG 2005) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the USAF Academy Ombudsmen, Kelly Snyder 8110 Industrial Drive, Ste 103 USAFA, CO 80840 Telephone number 719-333-2074 FAX 719-333-9018 email: kelly.snyder@usafa.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) ATTACHMENT: #1 - Diagrams and Buy American Act Certificate