Electronic / Digital Ophthalmic Medical Equipment

The County of San Mateo is soliciting bids under IFB 2027-IFB-00210 for the procurement of advanced ophthalmic instruments, services, supplies, and accessories, specifically targeting new Topcon Healthcare equipment for use at a County clinic. This is an all-or-none solicitation, meaning bidders must provide pricing for all fourteen listed line items, which include automated auto keratometers, robotic OCT and fundus cameras, retina cameras, LED slit lamps, binocular visual field perimeters, and associated instrument tables and manufacturer training. While the County is seeking Topcon equipment, verifiably equivalent or superior equipment may be considered if it integrates seamlessly into the existing infrastructure. The award will be granted to the lowest responsive and responsible bidder based on the total bid price. Eligible bidders must be authorized distributors or manufacturers with at least three years of experience within the last five years providing precision ophthalmic imaging and diagnostic systems to accredited medical or government institutions. Submissions must be made via the OpenGov portal by November 16, 2026, and must include a fully executed bid sheet, a W9 tax form if applicable, and a competitive official quotation. All goods must be shipped FOB destination, freight prepaid, and include a minimum one-year manufacturer warranty. The contract requires compliance with California Labor Code prevailing wage rates for public work, ADA standards for equipment, and strict adherence to non-discrimination and equal employment opportunity policies. Payment will be issued within 30 calendar days following the County's acceptance of the goods and approval of the final invoice.