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Electronic Document Control System Subscription

Active

State & Local

Response Deadline09/11/2026, 04:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of State Health Services for the state of Texas is seeking a subcontract for an Electronic Document Control System Subscription. This project involves implementing a secure cloud-based system designed for the version-controlled storage, access management, and audit trailing of official records to ensure full compliance with Texas retention policies. The solicitation was posted on August 29, 2026, with a response deadline of September 11, 2026. Classified under NAICS code 518210, this opportunity is managed through the Texas SmartBuy system.

General Info

Texas Health Services seeks a cloud-based electronic document control system subscription subcontract.

Agency

Texas → Department of State Health Services

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of HHS0017960.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Subscriptions: Compliance & CE, SCORM Import, Document Control, IQE 100 Forms, Personnel Documentation and Compass

AI Contract Breakdown

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No contract breakdown available.

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Timeline

PostedAug 29

subcontract

Response DeadlineSep 11

Submission deadline

Response Deadline

09/11/2026, 04:30:00 PM UTCin 13 days

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Organization & Contact Information

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AgencyTexas → Department of State Health Services

ContactsNo contacts available

OfficeN/A

Organization / Agency

Texas → Department of State Health Services

Office AddressN/A

ContactsNo contact information available

Full Description

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Secure cloud-based system for version-controlled storage, access management, and audit trails of official records in compliance with Texas retention policies.

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The Texas Health and Human Services Commission (HHSC) is soliciting competitive bids under IFB No. HHS0017960 to establish contracts for subscription services including Compliance and CE, SCORM Import, Document Control, IQE 100 Forms, Personnel Documentation, and Compass. These services, categorized under Information Highway Electronic Services, will support both HHSC and the Department of State Health Services. The anticipated contract start date is September 11, 2026, with a historical spend for similar services estimated at 24,344.67 dollars. While services are provided remotely, the contractor must adhere to strict performance standards, including a four-hour response time for service calls and a one-hour on-site response for declared emergencies. Award decisions will be based on the best value to the State, evaluating requirements and specifications, performance delivery, financial capability, and past vendor performance. Bidders must submit a comprehensive response by September 11, 2026, via the Online Bid Room or a single USB drive. Mandatory requirements include the submission of HHS Solicitation Affirmations and a Texas Identification Number for payment. Selected contractors must maintain comprehensive insurance coverage, including professional liability and umbrella policies of at least 1,000,000 dollars, and ensure all personnel undergo Texas Department of Public Safety background checks and E-Verify screening. Invoicing is required on a monthly basis in accordance with the Texas Prompt Payment Act.

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