This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on June 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Elevator Preventive Maintenance and Emergency Call Back Service for the Indian Health Service (IHS) Gallup Health Medical Center based in Gallup, NM
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Indian Health Service intends to award a sole-source, firm-fixed-price purchase order to TK Elevator Corporation for comprehensive elevator preventive maintenance and 24/7 emergency response services at the Gallup Indian Medical Center in Gallup, New Mexico. The contract covers a base period of seven months from June 10, 2026, to December 31, 2026, with three optional one-year extensions through December 31, 2029, for a total potential contract duration of four years. The scope includes monthly inspections and full preventive maintenance of six elevators—four traction elevators in the Main Hospital building and two hydraulic elevators in the Outpatient Clinic—aligned with ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6, and National Building Code requirements. The contractor must provide year-round emergency call-back service with up to 35 included service calls annually, and any additional responses will be billed at overtime rates. All personnel must undergo background checks, be chaperoned onsite, comply with hospital security protocols including 120-hour advance notice for access, and adhere to IHS health and safety standards such as influenza vaccination requirements and proper PPE usage. The award is justified under 41 U.S.C. 1901(a)(1) and FAR 13.106-1(b)(1)(i) because TK Elevator Corporation is the only responsible source capable of fulfilling the requirement. A Buy Indian Act waiver was granted after a Sources Sought notice elicited no responses from identified Indian Economic Enterprises or Indian Small Business Economic Enterprises, and outreach to five Native-owned businesses with GSA contracts yielded no viable alternatives. No pricing details are publicly disclosed, but the contract requires submission of detailed hard-copy and electronic service reports for each maintenance visit, and contractor performance will be monitored by a Contracting Officer’s Representative onsite. Capability statements from other potential vendors may be submitted until June 5, 2026, but no competitive evaluation is planned, and the government retains full discretion to proceed without competition.
General Info
Agency
NAICS
Place of Performance
Gallup, NM, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Notice of Intent to Sole Source – 7 Month FY26 Base with three 12 Month Calendar Year Options for Elevator Preventive Maintenance and Emergency Call Back Service for the Indian Health Service (IHS) Gallup Health Medical Center based in Gallup, NM
Description
This is a combined synopsis/solicitation Notice of Intent to sole source for commercial services. The acquisition will be pursued as a sole-source purchase award to TK Elevator Corporation. The authority for this noncompetitive award has been waived from the Buy Indian Act (25 U.S.C. 47; 25 U.S.C. 5307), as implemented by HHSAR Subpart 326.6 and FAR 6.302-5(b)(4), which allows the HIS to limit competition to Indian Economic Enterprises (IEEs) or ISBEEs, or make a sole-source award when only one responsible ISBEE is reasonably available. Since no IEE or ISBEEs can be identified to satisfy the IHS policy objective, after Sources Sought was published with no responses, and five companies listed as having GSA contracts and being specializing in elevator services listed as Native American or Alaskan Native status were contacted via email to ask for their capabilities and confirmation of IEE or ISBEE status, and no responses were received, a Buy Indian Act (BIA) waiver was processed and approved, this announcement constitutes the only solicitation; proposals are not being requested and a written solicitation will not be issued. Only one vendor was identified to fulfill this requirement, a large business.
The Indian Health Service (HIS) within the Department of Health and Human Services (HHS) intends to award a firm-fixed-price purchase order on a sole-source basis to TK Elevator Corporation, located in Albuquerque, NM, to procure a base of 7 months of professional elevator maintenance service for the Gallup Health Medical Center.
The requirement is for the following:
Item
Description
Quantity
Period of Performance
1
The services sought notice is for elevator preventive maintenance support services for a total of six (6) elevators at the Gallup Indian Medical Center in Gallup, NM. Contractor services shall include monthly inspections of all six elevators to ensure continuous operations, and complete preventive maintenance work per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements, and provide emergency services 24 hours a day, 365 days a year with service callbacks. A complete Statement of Work is attached with the full requirements outlined.
1
Jun 10, 2026 – Dec 31, 2026
2
Option Period One
1
Jan 1, 2027- Dec 31, 2027
Option Period One
1
Jan 1, 2027 – Dec 31, 2027
3
Option Period Two
1
Jan 1, 2028- Dec 31, 2028
4
Option Period Three
1
Jan 1, 2029- Dec 31, 2029
A detailed Statement of Work (SOW) will be included as an attachment to this posting.
(ii) Justification for Sole Source
The statutory authority for this sole-source award is 41 U.S.C. 1901(a)(1) as implemented by FAR 13.106-1(b)(1)(i), permitting other than full and open competition when only one responsible source and no other supplies or services will satisfy agency requirements. TK Elevator Corporation is the only source capable of providing the required services
The Indian Health Service (IHS) is the principal federal health care provider and health advocate for Indian people, and its goal is to raise their health status to the highest possible level. IHS provides a comprehensive health service delivery system for approximately 2.3 million American Indians and Alaska Natives (AI/AN) who belong to 573 federally recognized Tribes in 37 states.
The services sought notice is for elevator preventive maintenance support services for a total of six (6) elevators at the Gallup Indian Medical Center in Gallup, NM. Contractor services shall include monthly inspections of all six elevators to ensure continuous operations, and complete preventive maintenance work per current ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6 requirements, and provide emergency services 24 hours a day, 365 days a year with service callbacks. A complete Statement of Work is attached with the full requirements outlined.
(iii) Submission Information
This is not a request for competitive proposals. However, all responsible sources may submit a capability statement which shall be considered by the agency. To be considered, responses must be submitted in writing to the Point of Contact named in this notice by June 5, 2026, at 5:00 PM Eastern Time.
All capability statements must be submitted via email to the Point of Contact listed in section (iv) of this notice.
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
(iv) Point of Contact
Primary Point of Contact: Dana Monroe, Contract Specialist
Email: dana.monroe@hhs.gov
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