Elevator Repair & Maintenance IDIQ

Sealed proposals for PUBLIC WORKS CONTRACT FOR IDIQ ELEVATOR MAINTENANCE SERVICES will be received by the City of Bellingham through its Purchasing Office at 2221 Pacific Street, Bellingham, Washington, 98229 until November 6, 2024, at 11:00 a.m., and thereafter will be publicly opened and read. The City of Bellingham is soliciting competitive bids for the purpose of establishing a public works contract for using defined (fixed) unit priced elevator maintenance services.  Work will include planned maintenance as well as emergency and nonemergency repair work.  All work will be performed on a time and materials basis using the hourly rate(s) and parts and materials markup percentage contained in the contractor’s Bid Proposal, which will be attached to and made a part of the IDIQ agreement. The term of the agreement will be three (3) years, with the option to extend for one (1) additional year.  Over the term of the agreement, the City will identify specific work assignments and request a written quotation from the contractor for the work.  The contractor will provide an itemized written quotation for each work assignment using the hourly rate(s) contained in its Bid Proposal.  The City will review the Contractor’s quotation and, upon approval, issue a purchase order for the work.  Each purchase order will be issued under the on-call agreement and will be subject to its general terms and conditions. Three-year contract total:       $350,000 with one-year renewal total of $100,000. The contractor shall pay prevailing wages for all work that is subject to the requirements of RCW 39.12.  Prevailing wages shall be updated annually on the anniversary date of the on-call agreement, as required by RCW 35.22.620(11)(e).     The quantities provided by the City in the Bid Proposal form are nonbinding estimates which are provided for the sole purpose of bid comparison and to establish the amount of the bid bond and payment & performance bond.  The successful bidder is not guaranteed any minimum amount of elevator maintenance work under the on-call agreement, nor is it given the exclusive right to perform such work for the City.   Contract documents can be viewed at the City of Bellingham website (http://cob.prcoureware.com) or seen at the Purchasing Office, 210 Lottie Street, Bellingham, Washington, 98225, phone +1 (555) 000-0000.   All proposals must be on the Bid Proposal form provided by the City of Bellingham and must be accompanied by a certified check, cashier's check, cash, money order or bid bond payable to the Finance Director in an amount equal to or exceeding five percent (5%) of the total bid.  No other form of bid security is acceptable.  A one hundred percent (100%) payment and performance contract bond will be required; provided that for projects of thirty-five thousand dollars ($35,000) or less, at the contractor's option, retainage of fifty percent (50%) will be held until releasable under RCW 39.08.010 in lieu of a payment and performance contract bond. The right is reserved to postpone making the award for a reasonable length of time, to reject any and all bids, or to waive irregularities not affecting substantial rights.