EMA - Linear Positioning System for Gamma Calibrators

The Illinois Emergency Management Agency and Office of Homeland Security, specifically the Division of Nuclear Safety, is soliciting bids for the procurement and installation of a Linear Positioning System (LPS) for a radiation calibration laboratory. The system is designed to enable precise, repeatable positioning of radiation detection instruments along the beam axis and centerline, featuring automated X- and Z-axis motion, an irradiator mounting stand with a load capacity of at least 250 lbs, and a Z-axis minimum travel of 30 cm below the beam centerline. All equipment must be delivered and installed at 1301 Knotts Street, Springfield, IL, by June 30, 2027, and components must be designed to fit through a 48-inch nominal doorway. The awarded vendor is responsible for onsite installation, acceptance testing, and providing comprehensive documentation, including mechanical drawings and maintenance manuals. This is an Invitation for Bid (IFB) where the award will be granted to the lowest priced responsive and responsible bidder. Bidders must submit their responses electronically via the BidBuy portal by the specified deadline, ensuring all required documentation, such as Vendor Disclosures and Utilization Plans, are included to avoid being deemed non-responsive. The contract is governed by the laws of the State of Illinois and requires the vendor to maintain specific insurance coverages, including General Commercial Liability of $1,000,000 per occurrence and Auto Liability of $1,000,000 per occurrence. A standard manufacturer's warranty of at least 12 months is required and must be transferable to the agency. Payment and invoicing are subject to state regulations, and the contract may be partially or totally funded with federal funds.