This Solicitation opportunity from Florida was posted on September 10, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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EPIC On-prem to Azure

Closed

RFP-RFP-51-2024/FS-0-2024/FSState & Local

Submission Closed10/08/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

New

Federal

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Solicitation # S-45900-00018281

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London Borough of Newham

POSTED

1 day ago

DEADLINE

in 30 days

AI Contract Overview

The contract involves a comprehensive migration of the Memorial Healthcare System's EPIC electronic health record system from an on-premises environment to Microsoft Azure, including the establishment of a disaster recovery (DR) environment in Azure. The scope encompasses assessing existing plans, requirements, and dependencies, followed by developing detailed migration strategies that address data transfer, application migration, resource needs, and connectivity with ancillary applications and vendors. The contractor must collaborate closely with MHS to ensure hands-on involvement, maintain deployment templates with version control, and develop robust testing plans to validate system performance, latency, data integrity, and user acceptance. Implementation tasks include executing the migration, configuring failover processes for seamless switching between on-premises and Azure environments, and minimizing operational disruptions. The project emphasizes rigorous testing, validation, and training to ensure the MHS team gains full knowledge transfer and operational readiness. Post-migration support and comprehensive documentation—covering architecture, configurations, testing, and user guides—are also required. The overall contract value ranges from $500,000 to $2,000,000, with a response deadline of October 8, 2024, and the project aims to enhance system resilience, scalability, and connectivity within the healthcare system’s infrastructure.

General Info

Agency

Florida → Memorial Healthcare System South Broward Hospital District

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

FL, USA

Set-Aside

NONE

Documents

No documents available

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AI Contract Breakdown

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Timeline

PhaseClosed

PostedSep 10

Solicitation

Response DeadlineOct 8

Deadline has passed

Submission Closed

10/08/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyFlorida → Memorial Healthcare System South Broward Hospital District

ContactsNo contacts available

OfficeN/A

Organization / Agency

Florida → Memorial Healthcare System South Broward Hospital District

Office AddressN/A

ContactsNo contact information available

Full Description

Proposals should include a robust Scope of Service inclusive of the following comprehensive attributes.
Assessment and Planning:
? Confirm the existing plan to migrate the non-prod instance of EPIC to Azure and augment the plan to include the configuration of an EPIC DR environment in Azure. ? Confirm the requirements of the current EPIC environment as defined by the most current EPIC provided Cloud Specifications Guidelines (CSG). ? Develop a detailed migration plan including requirements, timelines, milestones, and risk management strategies. ? Develop a testing plan to ensure all latency issues are resolved when our users are communicating to Azure from all locations. ? Include an application rationalization for the non-EPIC ancillary applications that must migrate along with EPIC for both the DR and the non-prod environments. ? Identify and address any dependencies or integration requirements. ? Collaborate with MHS to establish an annual consumption estimate for resources in Azure.
Migration Strategy:
? Ensure that MHS team is hands on in all aspects of the environment configuration. ? Ensure MHS maintains a comprehensive set of any deployment templates used with version history and proper approval to implement in Azure. ? Provide a comprehensive migration strategy that includes data migration, application migration, resource requirements, testing and data validation. ? Develop a comprehensive approach to ensure connectivity to ancillary applications is working correctly. ? Develop a strategy to ensure connectivity to all relevant vendors currently communicating to our EPIC On-prem environment can also communicate with our EPIC instance in Azure.
Implementation:
? Execute the migration plan, including data transfer, application setup, vendor communication, interfaces using our interface engine (Cloverleaf) and configuration. ? Develop failover process to switch between production on-prem and DR in Azure and run production from the DR environment for an unlimited amount of time. ? Manage the transition process to minimize disruption to ongoing operations.
Testing and Validation:
? Perform rigorous testing to ensure the EPIC system functions correctly in the Microsoft Cloud environment. ? Execute test plan for data migration, log-in times, response times, ancillary applications and integration/interfaces. ? Validate data integrity and application performance. ? Conduct a successful final user acceptance test.
Training and Support:
? Ensure that the MHS team is an integral part of all aspects of the infrastructure development and non-prod migration process to achieve full knowledge transfer of the solution. ? Develop and provide training for the MHS user staff on the new cloud-based EPIC system where necessary. ? Offer post-migration support to address any issues or concerns.
Documentation:
? Deliver comprehensive documentation of the migration process, including terraform templates, architecture diagrams, configuration details, and user guides. ? Maintain and provide detailed documentation on the testing process and user acceptance documentation including but not limited to test cases, test scenarios and their results.
This Request for Proposal (RFP) is considered an invitation to negotiate for the goods and services referenced herein. MHS reserves the right to modify or waive Terms and Conditions of the RFP and the description of the Goods and Services, and how they are to be provided, and to withdraw this Request in part or in its entirety.