Estimating Services

The University at Buffalo, part of the State University of New York system, is soliciting construction estimating services from a qualified firm with a minimum of five years of experience delivering estimating services for medium to large-scale commercial or higher education projects, with this experience required for both the firm and all proposed personnel. Services will be provided on a project-by-project basis as needed by the Facilities Design and Construction Department, with work performed exclusively on the University’s Buffalo campus. The procurement, identified as Solicitation Number SUNY-25AXB0110, was issued on May 11, 2026, with proposals due by 3:00 p.m. on June 8, 2026, through the ShopBlue (Jaggaer) electronic procurement portal. Proposals are limited to thirty pages and must include standardized attachments such as Exhibit A (Standard Contract Clauses), Exhibit A-1 (Affirmative Action Clauses), and SUNY Form 7555-18, which requires certifications related to sexual harassment prevention, gender-based violence prevention, non-collusive bidding, and compliance with human rights statutes. Bidders must also submit EEO Policy and Staffing Plans, along with subconsultant staffing documentation, and demonstrate compliance with MWBE and SDVOB participation goals of 30% and 6% respectively, with an emphasis on employing New York State-based businesses. Award will be determined through a best-value trade-off process based on firm experience, personnel qualifications, technical approach, schedule adherence, management capability, and MWBE utilization, with cost negotiations occurring only after the most qualified firm is selected. The contract carries an estimated value between $3.5 million and $17.5 million, tied to the overall construction project budgets, though no detailed pricing structure is included in the solicitation. All work must comply with SUCF Bulletins, SUNY Space Guidelines, applicable building codes, and state and federal regulations, with final acceptance occurring at the project site by the University. Contractors must maintain a minimum of $1 million in general liability insurance with SUNY named as an additional insured, and all insurance carriers must hold an A-rating or better from Standard & Poor’s. Confidentiality is strictly enforced, prohibiting any public disclosures without written University consent, and unauthorized contract terms in subcontracts are prohibited. No electronic invoicing systems are specified; invoices must be submitted within 30 days of approval and processed through state comptroller channels, though no specific remit-to address