This Pre-Solicitation opportunity from Department Of Defense was posted on July 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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European Healthcare Environmental Cleaning (HEC) Services

Closed

PANDHA-26-P-0000-040314Federal

Submission Closed07/10/2026, 10:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Defense Health Agency is preparing to award a five-year, single-award Indefinite Delivery/Indefinite Quantity contract for Healthcare Environmental Cleaning and Linen Services across military treatment facilities in Germany, including Landstuhl Regional Medical Center, Rhine Ordinance Medical Center, and Medical Department Activity – Bavaria along with all associated outlying clinics in Baumholder, Wiesbaden, Kaiserslautern, Vilseck, Grafenwoehr, Hohenfels, Ansbach, Illesheim, and Stuttgart. The requirement, identified by solicitation number PANDHA-26-P-0000-040314 and classified under NAICS code 561720, calls for compliance with the highest medical industry standards, including adherence to AHE Practice Guidance, AORN Guidelines for Perioperative Practice, and USP 797 for sterile environments. The contract will be awarded on a Firm-Fixed-Price basis and is open to full and open competition. The incumbent contractor is Piepenbrock Government Services GmbH, and the government anticipates issuing the formal Request for Proposal on or about July 7, 2026, following a pre-solicitation notice and site visits scheduled for July 21 and 23, 2026. Interested vendors must RSVP for site visits by July 10, 2026, submitting full legal names, company information, and valid identification documents via encrypted email or the DoD SAFE system due to strict access controls on military installations. All personnel must be proficient in both English and German, carry valid immunizations and medical clearances, wear distinctive uniforms with contractor identification, and maintain current installation access credentials. The contractor is required to implement a Quality Control Program certified to ISO 9001:2015, conduct cleaning using a "Sampling with Replacement" methodology, and meet an Acceptable Quality Level of 97% for overall cleaning efficacy, service call responsiveness, and contingency cleaning. Invoicing must be submitted monthly through PIEE/WAWF by the fifth working day of the following month, accompanied by detailed cleaning reports, and payments are subject to strict correction timelines if invoices are rejected. The contractor must also comply with the Privacy Act, HIPAA, FOIA, OSHA, and local safety regulations, maintain a safety program including AMS Bau and ISO 45001 certifications, and provide comprehensive documentation on personnel, procedures, supplies with SDS

General Info

DHA seeks proposals for cleaning and linen services at German MTFs, five-year ID/IQ contract.

Agency

Department Of Defense → Defense Health AgencyView Agency

NAICS

561720 - Janitorial ServicesView NAICS

Place of Performance

MD, DEU

Set-Aside

NONE

Documents

(18)

Healthcare Environmental Cleaning & Linen Services Performance Work Statement (PWS) 18June2026

PDF•pws

LRMC Mission Essential Memorandum for Healthcare Environmental Cleaning Services

PDF•determination-and-findings

Attachment 6 - Summary of Buildings

XLSX•other

MEDDAC Bavaria Government Furnished Equipment Attachment

XLSX•government-furnished-equipment

MEDDACB Healthcare Environmental Cleaning Workload Data Attachment 10

PDF•workload-data

LRMC Regulated Medical Waste Collection Schedule

XLSX•specifications

MEDDACB Building Summary FY26

XLSX•summary-of-buildings

MEDDAC Bavaria Attachment 7 Cleaning Requirements 2026

XLS•sow

MEDDAC B Asbestos Locations and Status

PDF•specifications

LRMC+Attachment+12++Sample+MTF+Photos.pptx

PPTX

LRMC Government Furnished Equipment Attachment

XLSX•government-furnished-equipment

LRMC and Baumholder MTF Description and Workload Data Attachment 10

DOCX•workload-data

LRMC Attachment 7 Cleaning Requirement Report

XLSX•sow

LRMC Attachment 9 - Asbestos Locations

PDF•specifications

LRMC and ROBMC Linen Distribution Schedule

XLSX•specifications

LRMC Attachment 6 Summary of Buildings 1 JUL 26

XLSX•attachment-summary

LRMC MEDDAC-B Attachment 2 Installation Access

PDF•other

MEDDAC-B+Attachment+12+-+Sample+Photos.pptx

PPTX

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedJun 9

Presolicitation

Amendment 1Jun 18

Contract was updated

Amendment 2Jul 2

Contract was updated

Response DeadlineJul 10

Deadline has passed

Submission Closed

07/10/2026, 10:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Defense Health Agency

Contacts2 people available

OfficeFREDERICK, MD, 21702, USA

Organization / Agency

Department Of Defense → Defense Health Agency

View Agency Profile

Office AddressFREDERICK, MD, 21702, USA

Contacts

Elena Raspitha

contact@example.gov

Hyun Townsley

contact@example.gov

Full Description

UPDATE

The purpose of this update is to publish the revised LRMC Attachment 6 dated 1 JUL 26 and MEDDAC-B Attachment 10.

UPDATE

The purpose of this update is to publish the Performance Work Statement (PWS) and all associated attachments for Healthcare Environmental Cleaning (HEC) services at LRMC, ROBMC, MEDDAC-B, and all outlying clinics.

Interested vendors may submit any questions regarding the PWS and its attachments no later than 17:00 CET on June 25, 2026.
Attachment 10 for MEDDAC-B will be posted upon completion. Continue to monitor this notice for updates
Reminder* - RSVP for the site visit no later than 17:00 CET on Friday, July 10, 2026.
Site visits are scheduled for 21 and 23 July 2026. Detailed Site Visit and RSVP instructions can be found in the previous version of this notice.

Pre-Solicitation Notice

Notice ID: PANDHA-26-P-0000-040314

Department/Agency: DHACA, HCD-Southeast Europe (Landstuhl, Germany)

Title: Healthcare Environmental Cleaning (HEC) & Linen Services to support Germany Military Treatment Facilities, Defense Health Network Europe

Solicitation Number: TBD

Classification Codes:

PSC Code: Q901 – Healthcare Environmental Cleaning (includes Hospital Housekeeping, Aseptic Cleaning, and Regulated Medical Waste).
NAICS Code: 561720 – Janitorial Services

Point of Contact: Elena Raspitha, Contracting Officer, elena.m.raspitha.civ@health.mil

Secondary: Sarah Keebaugh, Branch Chief, sarah.keebaugh.civ@health.mil and Hyun Townsley, Contract Specialist, hyun.j.townsley.civ@health.mil

Set-Aside Status: N/A

1.Synopsis and Introduction:

The Defense Health Agency (DHA) is issuing this pre-solicitation notice to inform industry of an upcoming requirement to provide Healthcare Environmental Cleaning (HEC) & Linen Services at Military Treatment Facilities (MTFs) within the Germany Area of Responsibility (AOR). The objective of this Pre-solicitation Notice is to inform industry that DHA anticipates issuing a Request for Proposal (RFP) seeking qualified sources capable of providing highly specialized HEC and linen services in Germany, conforming to the highest standards of quality and complying with all applicable certification requirements and with rigorous and exacting medical industry standards for maintaining an aseptic space for the administration of healthcare ranging from clinical to surgical. HEC services include management activities such as planning, scheduling, cost accounting, report preparation and submission, establishing and maintaining records, quality control, and performance management.

Anticipated performance locations:

Landstuhl Regional Medical Center (LRMC) Landstuhl, Germany and its outlying health, dental and veterinary clinics (Baumholder, Kaiserslautern (Kleber/Pulaski), Wiesbaden)
Medical Department Activity – Bavaria (MEDDAC-B) Vilseck, Germany and its outlying health, dental and veterinary clinics (Grafenwoehr, Hohenfels, Ansbach, Illesheim, Stuttgart)
Rhine Ordinance Medical Center (ROBMC), Weilerbach, Germany

2. Site Visit:

21 July 2026 (0800-1600): The site visit of LRMC in Landstuhl and some parts of ROBMC, Germany
22 July 2026: Travel Day to Vilseck, Germany
23 July 2026 (0800-1600): The site visit of the Vilseck Clinic in Vilseck.

A more detailed timeline for the site visit will be provided to attendees prior to 21 July 2026.

- RSVP Instructions:

RSVP Deadline: No later than Friday, July 10, 2026, at 17:00 PM CET.
Limit on Attendees: Due to space constraints inside active clinical environments, attendance is strictly limited to two (2) representatives per company.
Required Registration Data: Prospective offerors must provide the following by the RSVP deadline:

Full Legal Name (as it appears on Passport/ID)
Company Name & Corporate Address
Germany Citizens – Copy of Personalausweiss (German Identity Card – front and back)
Other Citizens – Copy of Passport

Failure to provide the required documentation may result in the inability of company representatives to access Army installations.

To protect Personally Identifiable Information (PII), please submit these documents via encrypted email to the POC listed above. If encrypted email is unavailable, use the DoD Secure Access File Exchange (SAFE) at https://safe.apps.mil to drop off the files, and notify the POCs once completed.

3. Proposed Acquisition Strategy:

Competition: Full and Open Competition
Contract Vehicle: A single-award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract
Period of Performance: A five-year base ordering period
Contract Type: Firm-Fixed-Price (FFP)

4. Incumbent Information:

The incumbent contractor for these services is Piepenbrock Government Services GmbH under IDIQ contract W9114F-21-D-0002.

5. Anticipated Release:

This notice serves as a follow-up to the sources sought notice that was previously posted on SAM.gov on 9 March 2026. The Government anticipates releasing the formal solicitation on or about 7 July 2026. All parties are advised to continue monitoring SAM.gov for the posting of the formal RFP and any subsequent announcements/notices associated with this requirement. A draft PWS will be provided via update of this pre-solicitation notice in the near future.

6. Disclaimer: This pre-solicitation notice is issued solely for informational and planning purposes and does not constitute a formal Request for Offers (RFO), Request for Proposals (RFP), or an invitation for bids. The Government is not currently seeking or accepting formal proposals. All costs associated with responding to this notice or preparing capability statements are the sole responsibility of the responding party, and the Government will not pay or reimburse any costs incurred. Any information submitted will be used for market research and requirements refinement; however, if proprietary information is submitted, it must be clearly marked to ensure protection in accordance with applicable acquisition regulations. Participation in this planning phase is voluntary, and a failure to respond to this notice does not preclude any vendor from participating in a future formal solicitation, should one be issued.