European Healthcare Environmental Cleaning (HEC) Services

                                                                              Pre-Solicitation Notice

                                                                 Notice ID: PANDHA-26-P-0000-040314

Department/Agency: DHACA, HCD-Southeast Europe (Landstuhl, Germany)

Title: Healthcare Environmental Cleaning (HEC) & Linen Services to support Germany Military Treatment Facilities, Defense Health Network Europe

Solicitation Number: TBD

Classification Codes:

• PSC Code: Q901 – Healthcare Environmental Cleaning (includes Hospital Housekeeping, Aseptic Cleaning, and Regulated Medical Waste).
• NAICS Code: 561720 – Janitorial Services

Point of Contact: Elena Raspitha, Contracting Officer, elena.m.raspitha.civ@health.mil

Secondary: Sarah Keebaugh, Branch Chief, sarah.keebaugh.civ@health.mil and Hyun Townsley, Contract Specialist, hyun.j.townsley.civ@health.mil

Set-Aside Status: N/A

1.Synopsis and Introduction:

The Defense Health Agency (DHA) is issuing this pre-solicitation notice to inform industry of an upcoming requirement to provide Healthcare Environmental Cleaning (HEC) & Linen Services at Military Treatment Facilities (MTFs) within the Germany Area of Responsibility (AOR). The objective of this Pre-solicitation Notice is to inform industry that DHA anticipates issuing a Request for Proposal (RFP) seeking qualified sources capable of providing highly specialized HEC and linen services in Germany, conforming to the highest standards of quality and complying with all applicable certification requirements and with rigorous and exacting medical industry standards for maintaining an aseptic space for the administration of healthcare ranging from clinical to surgical.  HEC services include management activities such as planning, scheduling, cost accounting, report preparation and submission, establishing and maintaining records, quality control, and performance management. 

Anticipated performance locations:

• Landstuhl Regional Medical Center (LRMC) Landstuhl, Germany and its outlying health, dental and veterinary clinics (Baumholder, Kaiserslautern (Kleber/Pulaski), Wiesbaden)
• Medical Department Activity – Bavaria (MEDDAC-B) Vilseck, Germany and its outlying health, dental and veterinary clinics (Grafenwoehr, Hohenfels, Ansbach, Illesheim, Stuttgart)
• Rhine Ordinance Medical Center (ROBMC), Weilerbach, Germany

2. Site Visit:

• 21 July 2026 (0800-1600):  The site visit of LRMC in Landstuhl and some parts of ROBMC, Germany
• 22 July 2026: Travel Day to Vilseck, Germany
• 23 July 2026 (0800-1600): The site visit of the Vilseck Clinic in Vilseck.

A more detailed timeline for the site visit will be provided to attendees prior to 21 July 2026.

- RSVP Instructions:

• RSVP Deadline: No later than Friday, July 10, 2026, at 17:00 PM CET.
• Limit on Attendees: Due to space constraints inside active clinical environments, attendance is strictly limited to two (2) representatives per company.
• Required Registration Data: Prospective offerors must provide the following by the RSVP deadline:

1. Full Legal Name (as it appears on Passport/ID)
2. Company Name & Corporate Address
3. Germany Citizens –  Copy of Personalausweiss (German Identity Card – front and back)
4. Other Citizens – Copy of Passport

Failure to provide the required documentation may result in the inability of company representatives to access Army installations.

To protect Personally Identifiable Information (PII), please submit these documents via encrypted email to the POC listed above. If encrypted email is unavailable, use the DoD Secure Access File Exchange (SAFE) at https://safe.apps.mil to drop off the files, and notify the POCs once completed.

3. Proposed Acquisition Strategy:

• Competition: Full and Open Competition
• Contract Vehicle: A single-award Indefinite Delivery/Indefinite Quantity (ID/IQ) contract
• Period of Performance: A five-year base ordering period
• Contract Type: Firm-Fixed-Price (FFP)

4. Incumbent Information:

The incumbent contractor for these services is Piepenbrock Government Services GmbH under IDIQ contract W9114F-21-D-0002.

5. Anticipated Release:

This notice serves as a follow-up to the sources sought notice that was previously posted on SAM.gov on 9 March 2026. The Government anticipates releasing the formal solicitation on or about 7 July 2026. All parties are advised to continue monitoring SAM.gov for the posting of the formal RFP and any subsequent announcements/notices associated with this requirement. A draft PWS will be provided via update of this pre-solicitation notice in the near future.

6. Disclaimer: This pre-solicitation notice is issued solely for informational and planning purposes and does not constitute a formal Request for Offers (RFO), Request for Proposals (RFP), or an invitation for bids. The Government is not currently seeking or accepting formal proposals. All costs associated with responding to this notice or preparing capability statements are the sole responsibility of the responding party, and the Government will not pay or reimburse any costs incurred. Any information submitted will be used for market research and requirements refinement; however, if proprietary information is submitted, it must be clearly marked to ensure protection in accordance with applicable acquisition regulations. Participation in this planning phase is voluntary, and a failure to respond to this notice does not preclude any vendor from participating in a future formal solicitation, should one be issued.