Evaporative Cooler Maintenance and Repair

The City of Phoenix Public Works department is soliciting bids under IFB-27-FMD-0415 for full service evaporative cooler preventative maintenance and repair services. The contract is for a three year term beginning on or about January 18, 2027, with two optional one year extensions at the City's discretion. The scope of work requires the contractor to provide all necessary OEM or equivalent parts and a minimum of six journeymen to ensure the safe and continuous operation of coolers across various locations. Key performance requirements include responding to emergency notifications within one hour and arriving on site within two hours. The contractor must be licensed with the Arizona Registrar of Contractors and maintain a minimum of five years of experience in the industry. Award decisions will be based on responsiveness and responsibility, with tied low offers resolved via a blind drawing. The contractor must adhere to strict safety and labeling standards, including OSHA and NFPA regulations for hazardous materials, and comply with various nondiscrimination and equal employment opportunity laws. Security clearances from the Police Department are mandatory for all personnel accessing facilities. Payment terms are set at 0 percent net 45 days, and the City reserves the right to offset any contractor obligations against payments. Documentation requirements include the use of technical inspection checklists and work order tickets to track maintenance and performance.