This Government Contract opportunity from Massachusetts was posted on August 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Management & Coordination Services

Closed

State & Local

Submission Closed09/03/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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Conference Decor and Facility CoordinationThis subcontract for Conference Decor and Facility Coordination, issued by the Vermont Department of Economic Development, involves the supply, installation, and coordination of decorations and facility logistics for Efficiency Vermont projects. The selected provider will be responsible for creating and executing a comprehensive decoration plan, which includes collaborating with venue management and utilizing event decor, signage stands, and AV equipment to deliver a fully decorated and staged conference venue. The contract requires the provider to maintain General Liability Insurance and Workers' Compensation. Interested parties must submit their responses by the deadline of December 1, 2026, at 10:00 AM. The project falls under NAICS code 561920 and is designed to support prime contractors in the successful delivery of event staging and logistics.

Department of Economic Development

POSTED

DEADLINE

Speaker and Sponsor Management ServicesThis subcontract for Speaker and Sponsor Management Services, issued by the Vermont Department of Economic Development, involves providing recruitment and coordination services for guest speakers, exhibitors, and sponsors on Efficiency Vermont projects. The selected provider will be responsible for recruiting and supporting over 75 guest speakers and managing all partner and sponsor activities through the use of CRM or speaker management databases. Key deliverables include confirmed speaker lists, executed sponsor agreements, and detailed exhibitor layouts. The contract requires the provider to maintain General Liability Insurance to ensure operational compliance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is designed to support prime contractors in the execution of project-specific event coordination.

Department of Economic Development

POSTED

DEADLINE

Event Planning and Logistics CoordinatorThe Event Planning and Logistics Coordinator subcontract, issued by the Vermont Department of Economic Development, involves providing comprehensive event planning and logistics management for prime contractors on Efficiency Vermont projects. The selected provider will be responsible for developing conference schedules, agendas, and space planning across virtual, in-person, and hybrid formats. To ensure operational success, the coordinator must utilize project management software and collaborate with the Coordinating Committee and VEIC Contract Manager to implement cost-reduction efficiencies, ultimately delivering finalized logistics plans and schedules. Compliance requirements for this engagement include maintaining 1 million dollars per occurrence and 2 million dollars aggregate in General Liability insurance, as well as 1 million dollars in Cyber Liability insurance. Interested parties must submit their responses by December 1, 2026, at 10:00 AM. This opportunity falls under NAICS code 561920 and is managed through the Vermont Business Registry.

Department of Economic Development

POSTED

DEADLINE

Better Building by Design Event Management 2028-2030

Solicitation # 77245

Efficiency Vermont is seeking professional event planning and management services for the Better Building by Design conferences scheduled for 2028, 2029, and 2030. The selected contractor will be responsible for comprehensive event logistics, including schedule and agenda development, space planning, and the management of over 75 guest speakers, exhibitors, and sponsors. The services must be adaptable to virtual, in-person, or hybrid formats. The performance period is primarily established from July 2028 through June 2030, with some documentation indicating a start date as early as July 1, 2027. This is a time and materials contract with a budget not to exceed 65,000 dollars per conference, totaling a maximum of 195,000 dollars for the three events. Proposals are due electronically to afode@veic.org by 5 p.m. EST on December 1, 2026. Submissions must include a company profile, a binding transmittal letter, a detailed budget, a certificate of general liability insurance, and a completed information security questionnaire. Evaluation is based on a point-based scoring system, and bidders must use the provided Proposal Exception Summary Form to note any deviations from the standard contract terms.

Department of Economic Development

POSTED

DEADLINE

Video Projection & Visual Content ManagementThis subcontract, titled Video Projection and Visual Content Management, involves providing and managing video projection and visual displays for prime contractors supporting event production projects at Marine Barracks 8th and I. The scope of work includes the operation of projection systems and video switchers, utilizing hotel-installed systems managed by Encore Global to ensure all content is properly formatted for venue screens. A primary objective of the contract is the delivery of seamless visual presentations and video projection specifically for the Marine Corps Birthday Ball. Managed under the Department of Defense, the project is located in Washington and falls under NAICS code 561920. The solicitation was posted on October 23, 2026, with a response deadline of October 26, 2026.

POSTED

DEADLINE

Professional Sound Reinforcement & Audio EngineeringThis subcontract for Professional Sound Reinforcement and Audio Engineering involves providing specialized audio services for event production projects at Marine Barracks 8th and I/E. The selected provider will work under prime contractors to manage the setup and operation of sound systems, specifically focusing on audio mixing, microphone placement for dignitaries, and conducting sound checks. A critical component of the role is interfacing with the existing cabling and sound infrastructure installed by Encore Global to ensure high-fidelity audio coverage throughout the Marine Corps Birthday Ball. The project is managed under the Department of Defense and is located in Washington. It falls under NAICS code 561920 and was posted on October 23, 2026, with a response deadline of October 26, 2026.

POSTED

DEADLINE

Specialized Event Lighting Design & OperationThis subcontract involves providing specialized event lighting design and operation for production projects at Marine Barracks 8th and I. The scope of work includes the design of lighting plots, programming of consoles, and the active operation of spotlights and wash lights. A primary objective of the contract is the delivery of a fully executed lighting production for the Marine Corps Birthday Ball. The contractor is responsible for coordinating lighting cues with the event program and interfacing with Encore Global to manage hotel rigging and power requirements. This project is managed under the Department of Defense and is performed in Washington, falling under NAICS code 561920.

POSTED

DEADLINE

Notice of Intent Sole Source Audio/Visual Services at the Washington Hilton

Solicitation # M0026427Q0013

The Department of Defense, through the Marine Barracks 8th and I/E, has issued a Notice of Intent to award a sole source Firm Fixed Price contract for audio and visual services for the Marine Corps Birthday Ball. The services will be performed at the Washington Hilton in the District of Columbia, with a required delivery date of November 21, 2026. The scope of work includes event production, lighting, sound, video projection, and stage support, utilizing the venue's integrated infrastructure such as cabling, rigging points, and power sources. The government intends to award this contract to Dupont Hotel Project Owner, LLC, as the Washington Hilton is the only entity through which these services can be procured. This is due to the hotel's exclusive arrangement with Encore Global as its sole authorized in-house audiovisual provider and the hotel's liability, safety, and operational policies. The procurement follows FAR Part 12 and FAR Part 13 procedures under NAICS code 561920. Interested vendors wishing to demonstrate equivalent capabilities must respond to the Marine Corps System Command by October 26, 2026, at 4:00 PM EST.

POSTED

DEADLINE

Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors in executing training events for the Judicial Council of California. The scope of work involves comprehensive operational management, including the sourcing of California-based venues, the implementation of registration tools, and the strategic marketing of training to target participants. Additionally, the provider is responsible for coordinating all on-site logistics and managing the reproduction and assembly of necessary program materials to ensure a fully coordinated event. The opportunity is categorized under NAICS code 561920 and is associated with the Judicial Council of California. Interested parties should note that the solicitation was posted on October 23, 2026, with a response deadline of December 4, 2026. The primary objective is the delivery of a seamless event experience encompassing both the physical venue and the management of registered attendees.

Judicial Council of California

POSTED

DEADLINE

LA28 Events, Public Events, Marketing, Branding & Community Engagement Services

Solicitation # 492

The City of Santa Monica is seeking proposals from qualified producers and consultants to establish as-needed professional services agreements for the development and implementation of creative activations, public programming, marketing, branding, and community engagement services. This initiative is designed to prepare the city for a series of high-profile global events, including Super Bowl LXI and the 2028 Olympic and Paralympic Games, while establishing a long-term legacy programming structure. The scope of work is divided into three primary functional categories: Community Engagement and Partnerships, Marketing and Audience Development, and Event Operations. Key deliverables include the creation of a volunteer program, branding strategies, crowd management protocols, and the execution of public art initiatives and cultural events. The contract is structured as a firm-fixed agreement for an initial three-year term with two optional one-year renewals. To be eligible, proposers must demonstrate at least five years of relevant experience in their chosen category and provide a detailed project work plan along with three professional references. Award selection is based on the best-qualified proposer rather than the lowest bid. Successful contractors must adhere to strict compliance standards, including the City's Living Wage Ordinance for contracts exceeding 54,200 dollars, and maintain comprehensive insurance coverage for general liability, automobile liability, and workers' compensation. Proposals must be submitted via the OpenGov portal by November 25, 2026.

POSTED

DEADLINE

Project Facilitation and Meeting CoordinationThis subcontract opportunity, titled Project Facilitation and Meeting Coordination, supports prime contractors on Army Recovery Care Program projects for the Department of Defense. The selected provider will be responsible for event management and project facilitation, which includes coordinating meeting logistics, preparing agendas and minutes, and leading planning sessions focused on program efficiency. The role requires the use of government collaboration and video teleconferencing tools to deliver essential documentation, such as post-event summary reports. Personnel assigned to this contract must possess a Public Trust clearance. The requirement falls under NAICS code 561920 and was posted on October 22, 2026, with a response deadline of November 2, 2026.

POSTED

DEADLINE

Freedom 250 Reception and Fireworks Event

Solicitation # 19JA7027Q0002

The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.

American Consulate Sappo

POSTED

4 days ago

DEADLINE

in 25 days

AI Contract Overview

The contract entails comprehensive event management services for private and limited public gatherings at Loon Pond Lodge, covering all phases from initial planning and scheduling to final execution, with full responsibility for staffing, vendor coordination, and ensuring adherence to local town policies. The service provider will be tasked with managing logistics, engaging and overseeing external vendors, and maintaining compliance with municipal regulations specific to the venue and its location in Lakeville, Massachusetts. This is a subcontract under NAICS code 561920, issued by the SELEC - Lakeville Select Board Office, with a response deadline of September 3, 2026. The work is to be performed at the lodge located on Bedford Street in Lakeville, zip code 02347. The contract does not specify a set-aside status or detailed points of contact, and all proposals must be submitted through the designated platform prior to the deadline to be considered.

General Info

Event management for private events at Loon Pond Lodge in Lakeville, MA, with vendor coordination and regulatory compliance.

Agency

Massachusetts → SELEC - Lakeville Select Board Office

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Bedford Street Lakeville, MA, 02347, USA

Set-Aside

NONE

Documents

This scope was carved out of BD-27-1515-SELEC-LAKEV-132218.

The full solicitation package (27 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Loon Pond Lodge Lease & Management Agreement

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedAug 7

subcontract

Response DeadlineSep 3

Deadline has passed

Submission Closed

09/03/2026, 07:00:00 PM UTC

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Organization & Contact Information

AgencyMassachusetts → SELEC - Lakeville Select Board Office

ContactsNo contacts available

OfficeN/A

Organization / AgencyMassachusetts → SELEC - Lakeville Select Board Office

Office AddressN/A

ContactsNo contact information available

Full Description

Full-service planning, scheduling, staffing, and execution of private and limited public events at Loon Pond Lodge, including vendor management and compliance with town policies.

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