EUR/Athens Event Management services for the 250th anniversary of American Independence

The U.S. Department of State, through the American Embassy in Athens, is soliciting comprehensive Event Management Services for the 250th Anniversary of American Independence, to be held on July 2, 2026, at the Stavros Niarchos Foundation Cultural Center (SNFCC) in Athens, Greece. This solicitation, identified as RFQ 19GR1026Q0020, requires offerors to deliver end-to-end event execution including setup, technical support, personnel management, and cleanup within a tightly defined window: setup must begin no earlier than 8:00 a.m. on July 1, 2026, and be fully completed by 3:00 p.m. on July 2, with all debris removed by 11:59 p.m. on July 3. The event spans critical venues within SNFCC including the Lighthouse, Lighthouse Terrace, and Panoramic Steps, and must adhere to venue infrastructure guidelines, local Greek labor laws, and all applicable Federal Acquisition Regulation (FAR) clauses, including labor standards, whistleblower protections, trafficking in persons policies, supply chain security restrictions, and environmental compliance requirements. Offerors must submit proposals in two separate volumes: Volume I containing the completed SF-1449 form, representations and certifications, and proof of active SAM registration; and Volume II containing a technical proposal devoid of pricing, which must identify a Project Manager and Event Lead, demonstrate a permanent business presence in Greece, and provide verifiable experience managing events with over 2,500 attendees along with client references. Proposals are limited to 25 MB or 70 MB per file and must be submitted as PDF or ZIP files directly via email to AthProcurement@state.gov, with no external links permitted. Evaluation will follow a trade-off process, giving highest priority to Technical Capability and Approach, followed by Past Performance, Key Personnel, and Price as the least weighted factor—meaning the lowest-priced offeror may not be selected unless technically equivalent. Contractors must comply with stringent supply chain prohibitions, including exclusion of ByteDance and Kaspersky products, disclose any use of AI systems developed outside the U.S., and notify the Contracting Officer of material AI changes at least 10 business days in advance. Invoicing must be electronic and submitted to ATHFMCVOUCHER@state.gov with VAT itemized separately, and payment will be processed via EFT. The