This Solicitation opportunity from Florida was posted on May 20, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Management Software

Closed

RFP TDD 55-26State & Local

Submission Closed06/19/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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AI Contract Overview

The County is seeking a qualified and experienced contractor to implement an event management software system designed to enhance operational efficiency and reduce overall costs. The system must provide management with clear, precise tools for managing workflows and generating accurate reports. A key component of the project involves migrating ten years of historical event data into the new platform. The contractor is expected to utilize best industry practices and deliver a highly configurable solution that aligns with the County’s goal of optimizing resource use and maintaining the highest service standards. While the County prioritizes meeting the stated requirements, it is open to innovative proposals and encourages respondents to suggest alternative approaches that could offer additional benefits, provided all costs and advantages are clearly documented. This solicitation focuses on hosted solutions operated by service providers but excludes outsourcing proposals outright. The project is managed by the Tourist Development office in Florida, with Crestview serving as the location for administrative oversight. Proposals must be submitted by June 19, 2026, and communications can be directed to designated contacts within the organization. The scope and evaluation of proposals will emphasize adherence to best commercial practices, efficiency, and the ability to support a comprehensive and scalable event management workflow tailored to the County’s specific operational needs.

General Info

County seeks contractor for event management software with 10-year data migration, hosted solution.

Agency

Florida → Tourist DevelopmentView Agency

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related ServicesView NAICS

Place of Performance

FL, USA

Set-Aside

NONE

Documents

(4)

Ticket-75625 IT Purchase Approval Email

PDF•2 pages•other

RFP TDD 55-26 Event Management Software

PDF•rfp

RFP for Event Management Software - Okaloosa County Tourism Department

DOCX•rfp

Draft Agreement for Event Management Software Services - Okaloosa County

DOCX•contract-document

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedMay 20

Solicitation

Response DeadlineJun 19

Deadline has passed

Submission Closed

06/19/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyFlorida → Tourist Development

Contacts2 people available

OfficeCrestview, FL, 32531, USA

Organization / Agency

Florida → Tourist Development

View Agency Profile

Office AddressCrestview, FL, 32531, USA

Contacts

Leslie McgheeSr. Financial Analyst

contact@example.gov

+1 (555) 000-0000

CeCelia VandenBroeckPurchasing Agent I

contact@example.gov

+1 (555) 000-0000

Interested Companies (20)

Upscale Media

Lauderhill, FL

CG-Navitronics

Palm Bay, FL

NewGen Business Solutions

Scottsdale, AZ

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Full Description

The County is looking to improve operations through the use of an event management system that will significantly lower the total cost of operation, and provide management with a clear and precise software system. The contractor shall be qualified and experienced in the industry and propose best practices currently used. The goal of this project is to provide a solution that will create an efficient and configurable workflow and allow management to manage operations and create meaningful and accurate reports. Ten (10) years of event data will be migrated to the new system. Proposals are being requested for services as described and specified within this document. Any omissions from these specifications and supplemental specifications of any details or descriptions concerning any point, product, or service shall be regarded as meaning that only the best commercial practices are to prevail, and only services of the highest standards are required. Interpretations of these specifications shall be made upon the basis of the preceding statement during award consideration. The County is dedicated to incorporating the best available, most effective, and efficient practices necessary to achieve the optimum use of resources. Notwithstanding the requirements and expectations for the systems and services included in this RFP, the County is interested in reviewing progressive ideas. Therefore, respondents are encouraged to suggest alternatives, which will be given full consideration by the County. The respondent must fully document all costs and thoroughly explain the anticipated benefits of the suggested alternatives to the County in their RFP response. The County shall consider hosted solutions that are owned and operated by a service provider but will not consider proposals for outsourcing.