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This Government Contract opportunity from Department Of Defense was posted on September 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Event Planning & Management (Demo Day)

Closed
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561320
New
SLED
2026-104 (RFP) Production Labor Provider
Solicitation # 2026-104
The City of Charleston, West Virginia, is soliciting proposals for a Production Labor Provider to supply stagehands, riggers, and live event production personnel on an as-needed, 24/7 basis for the Charleston Coliseum, Charleston Convention Center, and Charleston Theater. The selected provider will enter into a Service Agreement effective February 1, 2027, continuing through December 31, 2030. The scope of work includes technical production services such as loading and unloading trucks, rigging high and low steel grid systems, AV equipment setup, power distribution, and the installation of suspended motors, truss, and lighting. Proposals must be submitted in electronic PDF format to the City of Charleston Purchasing Coordinator by October 29, 2026, at 1:00 PM. The evaluation process will prioritize the most advantageous proposal, with potential interviews for shortlisted firms around November 5th or 6th. Required submissions must follow a specific eight-tab organizational structure and include hourly rates for all four contract years across the three facilities. Key personnel requirements specify that the on-site Supervisor must have at least five years of arena production experience, including three years at a supervisory level. The provider must maintain good standing with Workers Compensation and Unemployment accounts, hold a City of Charleston business license, and comply with West Virginia wage and hour laws. While no prevailing wage rates apply, the provider must ensure all employees are lawfully authorized to work in the United States and that only certified personnel operate mobile equipment. Invoices are to be submitted within three business days of work completion, with payment issued for non-disputed fees within twenty calendar days.
City of Charleston, WV

POSTED

1 day ago

DEADLINE

in 4 days

AI Contract Overview

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This subcontract opportunity with the Department of Defense involves the hosting and management of a one-day Demo Day Launch event for prime contractors on USPFO for Washington projects. The selected provider will be responsible for all event coordination, scheduling, logistics, and demonstration flow management, utilizing professional guest management tools and presentation equipment to ensure the event adheres to industry planning standards. The project is designated as a total Small Business Set Aside under NAICS code 561320. Performance will take place at Camp Murray, Washington, with a response deadline of September 14, 2026.

General Info

DoD small business subcontract for Demo Day event management at Camp Murray, Washington.

NAICS

561320 - Temporary Help Services

Place of Performance

Camp Murray, WA, 98430, USA

Set-Aside

SBA

Documents

This scope was carved out of W56LPK0012472673.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

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Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Defense
ContactsNo contacts available
OfficeN/A
Organization / AgencyDepartment Of Defense
Office AddressN/A
ContactsNo contact information available

Full Description

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Hosts and manages a one-day Demo Day Launch event for prime contractors on USPFO for Washington projects. Performs event coordination, scheduling, logistics, and demonstration flow management using presentation equipment and guest management tools. Adheres to professional event planning standards. Delivers the execution of a one-day Demo Day Launch event.

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