This Subcontract opportunity from California was posted on August 20, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Programming & Booking Coordination

Closed

State & Local

Submission Closed09/15/2025, 05:00:00 PM PDT

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 711310

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SLED

RFP - Management of Shaboo Stage

Solicitation # 2026-11-02

The Town of Windham is seeking a qualified organization or firm to enter into a professional venue-management agreement for the day-to-day operation, programming, marketing, and scheduling of the Shaboo Stage, Jillson Square, and the Jillson Event Space in Willimantic, Connecticut. The primary goals of this arrangement are to increase the visibility and use of these public facilities, expand community and cultural programming, develop new revenue and sponsorship opportunities, and reduce the administrative burden on the municipality. The Town will retain policy oversight, including the authority to approve the annual operating plan and general fee structures, and reserves the right to audit financial and operating records. Proposals must be submitted to the Town Manager's Office at 979 Main Street, Willimantic, CT 06226, by 2:00 PM on Monday, November 30, 2026. The selection process will be based on the best overall value rather than the lowest cost, evaluating candidates on their qualifications, the practicality of their first-year operating plan, and the sustainability of their financial arrangements. Required submission components include a detailed first-year operating budget, a marketing and sponsorship strategy, identification of key personnel, and at least three professional references for comparable work. The selected operator will be responsible for all event coordination, including ensuring compliance with health, safety, insurance, and licensing requirements.

POSTED

DEADLINE

RFP#338-27-YE FACILITY MANAGEMENT, PROGRAMMING, BOOKING , AND OPERATION SERVICES

Solicitation # 338-27-YE

The City of Portsmouth, Virginia, is soliciting proposals for the management, programming, booking, and operation of the Pavilion at Harbor Center. The selected operator will be responsible for managing the venue on a self-sustaining basis, overseeing a facility with approximately 3,500 covered seats and lawn seating for 3,000 patrons. Key responsibilities include attracting and booking national and regional touring acts, with a requirement that at least 85 percent of qualifying ticketed events be national acts. The operator will also handle all promotion, marketing, ticketing, sponsorship, financial administration, and food and beverage services. The initial contract period is set from November 1, 2027, through December 31, 2029, with two one-year renewable options. Proposals must be submitted electronically via eVA by December 18, 2026. The City will evaluate offerors based on qualifications, past performance, and operational plans, selecting three or more qualified candidates for interviews before awarding the contract to the best overall proposal. Award criteria include a review of financial and revenue proposals, though price is not the sole determining factor. Contractors must adhere to strict reporting requirements, including certified event reports due within 30 days of each ticketed event and monthly financial reports. Compliance with generally accepted accounting principles, public safety regulations, and various federal and state anti-discrimination laws is mandatory. Additionally, the operator must maintain necessary insurance and provide detailed cybersecurity and internal control procedures. The City maintains a socioeconomic goal of 25 percent of purchases from small businesses and 2 percent from service-disabled veteran-owned businesses.

POSTED

DEADLINE

Ashford Arts Centre Operator

Solicitation # ASH/25/358

Ashford Borough Council is seeking a skilled long-term partner to manage and operate the Ashford Arts Centre (AAC) through a concession arrangement. The AAC is a new hybrid commercial and community performance venue being developed from the former Ashford Odeon cinema building in Ashford town centre. The operator will be responsible for delivering a diverse programme including theatre, live performance, comedy, family shows, and community use, complemented by a hospitality and events offering. The contract is estimated at 12.6 million pounds excluding VAT over a 15-year term running from April 1, 2027, to March 31, 2042. The procurement process follows a competitive flexible procedure consisting of a Pre-Selection Questionnaire to verify capability and financial standing, followed by initial tenders and a potential optional negotiation stage before final tenders are submitted. Evaluation is weighted toward quality at 60 percent, with the commercial offer at 25 percent, the business case at 10 percent, and legal considerations at 5 percent. The submission deadline is January 8, 2027, via the Kent Business Portal. This opportunity is noted as being particularly suitable for small and medium-sized enterprises as well as voluntary, community, and social enterprises.

Ashford Borough Council

POSTED

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Arts Programming and Event CurationThis subcontract for Arts Programming and Event Curation involves managing the performance calendars for prime contractors working on Ashford Borough Council arts centre projects. The selected provider is responsible for sourcing talent across theatre, comedy, and family genres, negotiating performer contracts using industry standards, and coordinating community use through artist management systems and ticketing software. The primary objective of the contract is the delivery of a completed annual programme of events and performances. Interested parties must submit their responses by January 8, 2027, to support the council's arts initiatives under NAICS code 711310.

Ashford Borough Council

POSTED

DEADLINE

Showcase Producer / Event ManagerThe British Council is seeking a Showcase Producer or Event Manager for a subcontract role to manage operational logistics and production for entertainment showcases in Malaysia. The selected provider will be responsible for coordinating venue logistics, managing schedules for performers and technical crews, and overseeing the complete physical setup and teardown of events. This role requires specialized experience in theatrical production and the ability to utilize professional event production equipment, staging, and lighting to deliver a fully executed live showcase. Interested parties must submit their responses by November 19, 2026. The contract falls under NAICS code 711310 and is focused on the successful delivery of high-quality live entertainment events on behalf of prime contractors.

POSTED

DEADLINE

Concert Technical Production (Sound, Lighting, and Stage)This subcontract for the City of South Fulton involves the provision and operation of technical infrastructure for open-air venue projects. The selected provider will be responsible for installing and managing concert-grade sound systems, stage lighting, monitors, microphones, and backline equipment tailored to specific artist technical riders. The scope of work is designed to support events with up to 5,400 attendees, ensuring the delivery of fully operational audio-visual and technical stage environments. Strict adherence to OSHA compliance for electrical safety and rigging is required to maintain site security. Interested parties must submit their responses by December 15, 2026. This opportunity falls under NAICS code 711310 and focuses on supporting prime contractors in executing high-capacity public performances within Georgia.

POSTED

DEADLINE

Basketball Officiating ServicesThis subcontract for Basketball Officiating Services involves providing certified officials to manage adult and youth basketball games for Cobb County PARKS athletic programs. The selected provider will be responsible for on-site game officiating and strict rule enforcement to ensure the integrity of the competitions. A key requirement of the contract is the provision of a booking agent who must be available during league and weekend hours to coordinate staffing. Managed by Georgia Procurement Services under NAICS code 711310, the solicitation was posted on October 23, 2026, with a response deadline of November 19, 2026. The contractor will operate as a subcontractor to prime contractors to deliver these essential sports management services.

POSTED

DEADLINE

Fast Pitch Softball Umpiring ServicesThis subcontract for Fast Pitch Softball Umpiring Services involves providing certified officials to manage adult and youth leagues and tournaments for Cobb County PARKS athletic programs. The selected provider will be responsible for on-site game officiating and strict rule enforcement to ensure all fast pitch specific regulations are followed. A key operational requirement is the provision of a booking agent who must be available during league and weekend hours to coordinate services. The opportunity is managed by Procurement Services for the state of Georgia under NAICS code 711310. Interested parties must submit their responses by the deadline of November 19, 2026. This contract is designed for a provider to support prime contractors in delivering professional athletic management for the county's softball programs.

POSTED

DEADLINE

Slow Pitch Softball Umpiring ServicesThis subcontract for Slow Pitch Softball Umpiring Services involves providing certified officials to manage adult and youth games, including the 45 and over category, for Cobb County PARKS athletic programs. The selected provider will be responsible for on-site game officiating and strict rule enforcement to ensure the integrity of the league. A critical operational requirement is the availability of a booking agent from 9am to 10pm on league nights and 7am to 10pm on weekends. This opportunity is managed by Georgia Procurement Services under NAICS code 711310, with a response deadline set for November 19, 2026.

POSTED

DEADLINE

Soccer Tournament Management ServicesThis subcontract for Soccer Tournament Management Services involves the logistics, scheduling, and execution of tournament-level soccer events at the LDEC complex for prime contractors working on Ascension Parish Government projects. The selected provider will be responsible for coordinating multi-team brackets and managing event-day operations for large-scale athletic gatherings, utilizing specialized tournament software and scoring systems to ensure seamless delivery. Qualified candidates must possess tournament director certifications or a proven operational history in sports management. The primary deliverables for this engagement include the successful execution of soccer tournaments and the submission of detailed event reports. Interested parties should note the response deadline of November 30, 2026, for this project under NAICS code 711310.

POSTED

DEADLINE

RFP #1200454 - Wheaton Arts and Cultural Center (WACC) Operator

Solicitation # BPM059280

Montgomery County Government is seeking proposals for a professional operator to manage the Wheaton Arts and Cultural Center. The selected operator will be responsible for comprehensive venue management, including day-to-day operations, staffing, ticketing, custodial services, food and beverage management, and safety and security. Key requirements include the ability to negotiate and manage long-term agreements with tenants and partners, as well as overseeing all technical production aspects and potential union negotiations. A primary focus of the contract is the curation of diverse arts and cultural programming that ensures financial stability while providing inclusive opportunities for the local ethnic community. The operator must establish an equitable use-policy to ensure broad access for a variety of users. Interested vendors must register through BidNet's Maryland Purchasing Group to submit their responses by the December 15, 2026, deadline.

Montgomery County Government

POSTED

DEADLINE

Talent Booking & Event PromotionThe Talent Booking and Event Promotion subcontract for the City of Portsmouth in Virginia focuses on the procurement and management of regional and national touring acts for venue management projects. The selected provider will be responsible for identifying artists, negotiating performance contracts, managing artist riders, and executing strategic marketing campaigns to maximize ticket sales. A key requirement for this role is the possession of established professional relationships with national promoters and talent agencies. The primary deliverables for this contract include a confirmed annual event calendar and fully executed artist contracts. Interested parties must submit their responses by November 10, 2026. This opportunity falls under NAICS code 711310 and is designed to support prime contractors in delivering high-quality entertainment programming to the City of Portsmouth.

City of Portsmouth

POSTED

about 1 month ago

DEADLINE

in 3 days

AI Contract Overview

The City of Fresno is seeking a subcontractor for Event Programming and Booking Coordination to manage the scheduling and securing of entertainment acts, shows, conferences, and various events at the FCEC. The scope of work encompasses comprehensive event management duties, including proactive client outreach and the negotiation of contracts to ensure a diverse and successful programming calendar. This opportunity was posted on August 20, 2025, with a response deadline set for September 16, 2025. Classified under NAICS code 711310, the contract focuses on professional promotion and booking services to optimize the utilization of the facility.

General Info

Agency

California → City of Fresno

NAICS

711310 - Promoters of Performing Arts, Sports, and Similar Events with Facilities

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 12600327.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Mailbox Only-RFQ for Management Services for the Fresno Convention & Entertainment Center

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedAug 20

subcontract

Response DeadlineSep 15

Deadline has passed

Submission Closed

09/15/2025, 05:00:00 PM PDT

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Organization & Contact Information

AgencyCalifornia → City of Fresno

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia → City of Fresno

Office AddressN/A

ContactsNo contact information available

Full Description

Securing, scheduling, and managing events, shows, conferences, and entertainment acts at the FCEC, including client outreach and contract negotiation.