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Event Tent and Sidewall Supply & Installation

Active
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract agreement involves the supply and installation of large-scale clear-top event tents for prime contractors supporting projects at Christopher Newport University in Newport News, Virginia. The specific scope of work requires the provision and setup of one 30x45 Trac Clear Top tent along with ten 8x15 Clear Trac sidewalls, ensuring the final structure is fully installed and secured. To qualify for the project, the contractor must provide a Certificate of Insurance and ensure that all personnel undergo National criminal history background checks. The solicitation was posted on November 3, 2026, with a response deadline of November 11, 2026, falling under NAICS code 532310.

General Info

Supply and install clear-top event tents at Christopher Newport University by November 11.

Place of Performance

Newport News, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of QQ-131120.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

2026 Lighting of the Lawn

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Organization & Contact Information

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AgencyVirginia → Christopher Newport University
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Supplies and installs large-scale clear-top event tents for prime contractors on Christopher Newport University event projects. Provisions and sets up one 30x45 Trac Clear Top tent and ten 8'x15' Clear Trac sidewalls. Requires National criminal history background checks for all personnel and a Certificate of Insurance. Delivers a fully installed and secured clear-top tent and sidewalls.

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NAICS: 532310
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Christopher Newport University is soliciting quotes under solicitation number QQ-131120 for rental services to support the Lighting of the Lawn event on December 6, 2026, at the Great Lawn in Newport News, Virginia. The selected contractor must provide all labor, supervision, and equipment for the setup and takedown of various items, including a 30x45 Trac Clear Top tent, a 10x20 Truss Arch with white spandex, snow machines, beaded chandeliers, white staging, a throne, heaters, and generators. All equipment must be fully assembled and ready for use two days prior to the event, with final removal completed by December 7, 2026. The contract will be awarded on a grand total basis to the lowest responsive and responsible bidder, with specific preferences given to DSBSD-certified micro businesses for bids up to 10,000 dollars and small businesses for bids up to 100,000 dollars. Bidders must submit quotes via the eVA portal and provide detailed technical literature to be considered responsive. Key requirements include the submission of a certificate of insurance, completion of national criminal history background checks for all personnel, and compliance with the Commonwealth of Virginia's Purchasing Manual for Institutions of Higher Education. All bid prices must be all-inclusive, covering travel and lodging, and are subject to standard commercial packaging and labeling requirements.
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