Exam Delivery & Proctoring for: DoW Acquisition and Financial Management Functional Area Certification Exams

The Department of War requires a commercial third-party vendor to deliver and proctor professional certification exams for its acquisition and financial management workforce on a global, on-demand basis, either virtually or in-person, through solicitation HQ003426RE123. This combined synopsis and request for quotation, issued under FAR Part 12 as a commercial services acquisition, seeks a firm-fixed-price contract with a base period from September 30, 2026, to September 29, 2027, and four option years extending through September 29, 2031. The contract covers the delivery of exams for four primary certification programs with estimated quantities totaling 5,000 and 2,520 exams respectively, plus 12 exam updates and associated accommodation and license fees. Performance must occur at approved test centers across the United States and internationally, with strict compliance to industry standards including the National College Testing Association guidelines, the Americans with Disabilities Act, and Section 508 accessibility requirements. The contractor must ensure 99% system availability, real-time data exchange with WarU systems via secure API or SFTP, immediate score reporting, and full protection of personally identifiable information. Evaluation will be conducted on a best value trade-off basis, prioritizing corporate experience in virtual and in-person proctoring, IT infrastructure readiness, and demonstrated volume and frequency of service delivery; past performance assessed through a structured questionnaire using adjectival ratings; transition plan effectiveness covering content migration and system integration; and total evaluated price including base and option periods with a price realism analysis. The contractor must use WAWF for electronic invoicing, maintain current SAM.gov registration, and comply with extensive FAR and DFARS clauses covering subcontractor restrictions, cybersecurity, data safeguarding, prohibited telecommunications equipment, whistleblower protections, and conflict of interest disclosures. No small business set-aside is in place, and offerors must provide UEI and CAGE codes while submitting proposals via the PIEE portal in a specified format with strict page limits. No unit pricing is provided in the solicitation, and payments are based on actual quantities delivered under a variation in estimated quantity clause, with no obligation to purchase maximum quantities. The contractor must appoint a dedicated program manager and adhere to all specified security, integrity, and accessibility standards without deviation.