Executive Protection Services

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This acquisition is being conducted in accordance with FAR Subpart 13.5 test program procedures for commercial items. Simplified acquisition procedures will be followed. (ii) This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. (iii) This combined synopsis/solicitation will result in a firm fixed price commercial services purchase order. (iv) This requirement is a total small business set aside. The NAICS Code is 561612. The small business size standard is $18.5 million dollars, or less. (v) This requirement is for a federal government agency which requires executive protection security services for an event near Nashville, TN during the aforementioned period. Due to security requirements limited information is being posted about this requirement. If an offeror wishes to provide a quote the offeror should contact the contracting officer for more detailed information about this requirement. (vi) REQUIREMENT AND QUANTITIES: This requirement consists of three (3) line items to perform the services described in this solicitation. CLIN 0001 - Five (5) Executive protection security personnel. We are requesting an hourly rate for each security personnel. All overhead and ancillary costs associated with the requirement will be assumed by the Contractor, and should be factored into the quote. CLIN 0002 - Three (3) Rental Vehicles for 10 days each. This is a reimbursable line item. The offeror should include the estimated costs in their quote. CLIN 0003 - Travel Costs for the period of performance. Travel costs are a reimbursable line item. Travel to the location may be required under this purchase order. All travel will be within the continental United States. All travel costs associated with this requirement must be approved in writing by the agency personnel and the contracting officer, prior to commencing any travel under this project. Actual travel costs will be reimbursed at the rates provided in the Federal Travel or Joint Federal Travel Regulations. Travel must be in accordance with Federal Government Travel Regulations and all costs shall be subject to the restrictions of the Federal Travel Regulations. Please refer to the following websites for details on the travel regulations and the domestic travel per diem rates: http://www.gsa.gov/Portal/gsa/ep/contentView.do?P=MTT&contentId=14161&contentType=GSA_OVERVIEW http://www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentId=17943&noc=T (vii) The period of performance for this purchase order is from August 26, 2009 through September 5, 2009. The actual armed guard services will not be required until August 27th, however, a representative from the security service company will be required to attend a one hour briefing near the place of performance in the late afternoon or early evening on August 26th. (viii) STATEMENT OF WORK: The contractor shall supply 5 armed executive protection security personnel whose main duty will be to provide physical protection for agency personnel during an event in the Nashville area. The total man-hours for the event will be approximately 350-400 hours. The Executive Protection Security Services will be required approximately 9-15 hours each day. Officers will escort agency personnel to an event and back for the duration of the event. While at the event, officers will constantly remain in close proximity to agency personnel and prevent individuals from harassing, threatening, or assaulting agency personnel. Officers will also escort agency personnel wherever they travel on the event grounds. If the security situation at the event deteriorates, officers must be capable of quickly and safely evacuating all agency personnel from the event grounds. Officers must have sufficient training and experience to organize motorcade and event security, as well as to effectively address any threats to agency personnel and hostile behavior. Officers must also have documented training and experience related to executive protection assignments. The contractor will be required to provide 3 medium or full-size Sport Utility Vehicle rental vehicles used to transport agency personnel to the event each day. The contractor is responsible for providing the officers with firearms, handcuffs, less lethal devices and any other enforcement equipment required for the successful execution of the services required under this purchase order. The Contractor shall ensure that all officers are adequately qualified, trained, certified, and experienced to perform the duties, assignments, and tasks required by the individual for the work performed under this SOW. Due to the nature of these services, it is highly desired that the officers providing services under this purchase order have substantial law enforcement and/or military experience. The contractor shall secure all licenses, permits and registrations in accordance with Federal, State, and local laws for armed security services in the State of Tennessee. (ix) The provisions and clauses incorporated into this solicitation document are incorporated by reference and are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) clauses can be accessed on the Internet at http://www.arnet.gov/far/ . (x) The provision at 52.212-1 Instructions to Offerors - Commercial applies to this solicitation. (xi) The provision 52.212-3 Offeror Representations and Certifications - Commercial Items applies to this solicitation. The contractor shall either complete the on-line Offeror Representations and Certifications or return a completed copy of the Offeror Representations and Certifications with their quotation. The Online Reps and Certs Application Representations and Certifications Application (ORCA) can be found at http://www.bpn.gov., or a hard copy of the provision may be attained from http://www.arnet.gov/far. (xii) The clause at 52.212-4 Contract Terms and Conditions - Commercial Items applies to this acquisition. (xiii) The clause at 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders Commercial Items, applies to this acquisition. The following FAR clauses identified in FAR 52.212-5-are considered checked and are applicable to this acquisition: 52.219-6 Notice of Total Small Business Set Aside; 52.219-8-Utilization of Small Business Concerns; 52.219-28-Small Business Program Representation; 52.222-3-Convict Labor; 52.222-21-Prohibition of Segregated Facilities; 52.222-26-Equal Opportunity; 52.222-41-Service Contract Act of 1965; Per Department of Labor Wage Determination No. 2005-2497, Rev. 9, dated 05/26/2009 the Guard II' occupation code 27102 shall be paid a minimum wage rate of $14.63 per hour plus health and welfare of $3.35 per hour. See the Uniform Allowance information also. Contractors may be requested to provide proof that all Guards are paid appropriately; 52.222-42-Statement of Equivalent Rates for Federal Hires - GS-5, $30,772 - $40,005; 52.222-50-Combating Trafficking in Persons; 52.225-13-Restrictions on Certain Foreign Purchases; 52.232-33-Payment by Electronic Funds Transfer Central Contractor Registration. To be awarded this contract, the offeror must be registered in the CCR. CCR information may be found at http://www.ccr.gov; (xiv) EVALUATION OF OFFERS: Award will be made to the responsible offeror whose offer conforming to this combined synopsis/solicitation will be most advantageous to the Government, price and other factors considered. Offers will be evaluated based on technical capability, past performance and price. A trade off process will be used to evaluate quotes. Technical capability and past performance are more important than price. The Government will select the offer that is most advantageous to the Government and the following will be considered when evaluating offers for technical capability and past performance: Technical capability of the service to meet the agency's need and the demonstrated ability to perform the work requested in the SOW which includes the guards expertise, training, and the requisite skills needed to perform the type of protective services needed in this type of environment. Past performance: Experience performing similar executive protection service as well as a measure of the degree to which an offeror has satisfied customers in the past, and complied with federal, state, and local laws and regulations. The assessment will consider the firm's record of conforming to specifications and to standards of good workmanship / customer service, and adherence to contract schedules, terms and conditions, and providing prompt and accurate service. In accordance with FAR 52.212-1 (b) (10) regarding past performance, references are requested. Each offeror must submit references which are either current or recent customers. Please provide the name, address, phone number, fax and email for each reference. (xv) Quotations are due to the Minneapolis Contracting Office by 02:00 PM Central Time, August 17, 2009. Please reference the quote number on your documents. Quotes may be submitted via email, by postal mail or by facsimile. (xvi) The assigned Contracting Officer is Ms. Corinne Nygren. Ms. Nygren may be reached at contact@example.gov +1 (555) 000-0000 or by fax at +1 (555) 000-0000. (xvii) Quotes should be of sufficient detail to determine their adequacy. If an offeror's quote does not contain all of the items listed above, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the offerors quote, thereby making an offeror ineligible for award. As a minimum, offerors must submit the following to the Contract Specialist to be considered responsive and have a complete quote: 1) Pricing Schedule - a price for line items 0001 and 0002. All overhead and ancillary costs associated with the requirement will be assumed by the Contractor, and should be factored into the quote. 2) Signature of the offeror on the page which lists the price. 2) The required documentation requested above in section (xiv) EVALUATION OF OFFERS, which includes past performance references and a narrative of your company which addresses how your company's service meets the technical capability. 3) A completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items OR confirmation that this has been completed on-line.