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Exempt Notice-DCFS Posting of Exempt Procurement Per PA100-0043 October 2026

Awarded

27-418DCFS-PROCU-B-54754State & Local

Response Deadline11/17/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

Illinois → PROCUREMENT418 - PROCUREMENT

NAICS

N/A

Place of Performance

DCFS406 East MonroeSpringfield, IL 62701USEmail: DCFS.Bidbuy@illinois.govPhone: (217) 558-0011

Set-Aside

NONE

Documents

other

Low

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Timeline

PhaseAwarded

PostedNov 2

Contract opportunity posted

AwardedNov 4

Contract was awarded

Response Deadline

11/17/2026, 04:00:00 PM UTCin 13 days

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Organization & Contact Information

AgencyIllinois → PROCUREMENT418 - PROCUREMENT

Contacts2 people available

OfficeIL

Organization / AgencyIllinois → PROCUREMENT418 - PROCUREMENT

Office AddressIL

Contacts

Devin McQuillanPurchaser

Shea FirebaughState purchasing officer

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NAICS: 541611

SLED

Diligent Search Case ConsultationThis subcontract opportunity involves providing professional consultation to caseworkers employed by prime contractors on Illinois Department of Children and Family Services projects. The selected provider will offer expert guidance on conducting court-valid diligent searches, identifying unknown relatives through detailed file reviews, and ensuring compliance with search frequency mandates established by the Juvenile Court Act and the KIND Act. A deep familiarity with DCFS Administrative Procedure 22 is required to ensure all advisory services meet state standards. All consultation services are to be delivered remotely via phone or computer. Interested parties should note that the response deadline is November 17, 2026, with the project falling under NAICS code 541611. This engagement is managed through the state of Illinois procurement system.

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Search Portal Software and Hosting ServicesThis subcontract for Search Portal Software and Hosting Services involves the provision and management of a secure, 24/7 web-based Search Portal designed for prime contractors working on Illinois Department of Children and Family Services projects. The scope of work includes the delivery of a fully functional hosted portal and the execution of data migration from incumbent systems during a designated 30-day parallel operations window. To ensure operational reliability and security, the contractor must maintain a one-hour response time for emergency requests and provide SOC 2 Type 1 and Type 2 reports for cybersecurity compliance. The project falls under NAICS code 518210 and is managed through the state of Illinois procurement system.

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Skip Tracing and Person-Location ServicesThis subcontract for Skip Tracing and Person-Location Services supports prime contractors on projects for the Illinois Department of Children and Family Services. The provider is responsible for performing electronic searches and skip tracing to locate missing parents and relatives in compliance with the KIND Act. Utilizing proprietary databases and public records aggregators, the contractor will execute Quick, Standard, and Family Finding searches to identify kin, delivering the final results along with necessary certification documents and template letters. The contract mandates strict adherence to operational timelines, requiring turnaround standards of either 2 hours or 24 hours depending on the search type. This engagement falls under NAICS code 561611 and is managed through the state of Illinois procurement system. Interested parties must note the response deadline of November 17, 2026.

Investigation and Personal Background Check Services

POSTED

DEADLINE

PO26-685 Diligent Search

Solicitation # 27-418DCFS-PROCU-B-53016

The State of Illinois Department of Children and Family Services (DCFS) is soliciting bids under solicitation number 27-418DCFS-PROCU-B-53016 to staff the Diligent Search Services Center (DSSC). The primary objective is to provide diligent search consultation and extensive electronic searches to locate missing persons, such as parents of youth in care, in compliance with the Kinship in Demand (KIND) Act. The selected vendor will manage a Search Portal available 24/7 and must adhere to strict turnaround times: two business hours for Quick Searches and 24 business hours for Standard, Relative/Other, and Family Finding searches. Emergency after-hours requests require a response within one hour. The contract includes a transition period of at least 30 calendar days of parallel operations with the incumbent system to ensure successful data migration and functionality. The contract will be awarded to the responsive and responsible bidder offering the lowest overall total price. Evaluation factors include financial resources, past performance, and compliance with the Illinois Prevailing Wage Act and equal opportunity laws. Bidders must submit responses electronically via the BidBuy portal, including a BEP Utilization Plan to meet a 3% goal for minority, women, and disabled-owned businesses. Required insurance includes $1,000,000 per occurrence for General Commercial Liability and Auto Liability. Additionally, the vendor must provide SOC 2 Type 1 and Type 2 reports to ensure cybersecurity compliance. Payment is processed monthly within 60 days of verification, contingent upon the acceptance of a Monthly Activity Report.

Investigation and Personal Background Check Services

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DEADLINE

Organizational Culture & Engagement ConsultingThis subcontract for Organizational Culture and Engagement Consulting involves providing organizational effectiveness services for prime contractors working on Illinois Department of Children and Family Services projects. The scope of work focuses on analyzing existing organizational culture, creating strategies to improve employee engagement, and establishing sustainable leadership practices. The primary deliverables include comprehensive culture assessment reports and actionable recommendations for organizational effectiveness. The project is based in Springfield, Illinois, and falls under NAICS code 541612. To qualify for this engagement, consultants must possess an advanced degree in management, human services, or a closely related discipline. This opportunity is managed through the Illinois procurement system and is specifically designed to enhance the operational health and leadership capacity of agencies serving the state.

Human Resources Consulting Services

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DEADLINE

Title IV-E Eligibility Review and ComplianceThe Title IV-E Eligibility Review and Compliance subcontract focuses on determining federal subsidy eligibility for prime contractors working on Illinois Department of Children and Family Services projects. The selected provider will be responsible for reviewing Title IV-E documentation related to adoption and guardianship assistance, while conducting monthly population analyses to ensure regulatory compliance and prevent audit findings. This engagement requires a deep expertise in federal child welfare subsidy regulations to deliver validated determinations and detailed monthly eligibility reports. Interested parties must respond by November 13, 2026, for this opportunity categorized under NAICS code 541611.

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DEADLINE

Federal Revenue Enhancement and Claiming Systems Support Services

Solicitation # 26-418DCFS-PROCU-B-53611

The Illinois Department of Children and Family Services (DCFS) is soliciting proposals for Federal Revenue Enhancement and Claiming Systems Support Services under solicitation number 26-418DCFS-PROCU-B-53611. The primary objective of this ten-year contract is to maximize, accurately claim, and defend federal financial participation for child welfare services, specifically focusing on Titles IV-B and IV-E of the Social Security Act, the Temporary Assistance for Needy Families (TANF) program, and the John H. Chafee Foster Care Program. The scope of work encompasses the preparation and submission of federal claims and reports, reviewing Title IV-E eligibility for adoption and guardianship assistance subsidies, providing cost allocation support, and maintaining the applications and systems that support these operations. Success is measured by revenue retention, strict adherence to federal deadlines, zero audit disallowances, and a seamless transition of services. The award process utilizes a point ranking system where technical requirements are weighted at 625 points, commitment to diversity at 125 points, and price at 125 points. Offerors must achieve a minimum of 563 points from the technical and diversity categories to be considered for price evaluation. Pricing is based on fully loaded hourly rates for key personnel, including a Project Director, Claiming Operations Lead, Eligibility Operations Lead, IT Lead, and Fiscal Consultants. The contract includes rigorous performance standards, requiring a detailed transition plan within 10 business days of execution and full independent operating capability within 60 days. Vendors must comply with State of Illinois technology security policies, maintain comprehensive liability and worker's compensation insurance, and adhere to strict monthly invoicing and reporting schedules. All proposals must be submitted electronically via the BidBuy portal by the November 13, 2026, deadline.

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All Other Professional, Scientific, and Technical Services

POSTED

about 2 months ago

DEADLINE

N/A

View Details

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