THIS SOLICITATION IS LIMITED TO NYS-CERTIFIED MWBE AND SDVOB VENDORS ONLY
The New York State Department of Health (NYSDOH) intends to procure services for the removal and disposal of unused expired Personal Protective Equipment (PPE) and unused expired diagnostic testing supplies (not containing any medical waste) pursuant to its discretionary purchasing authority under State Finance Law §163(6). This procurement opportunity is limited to New York State (NYS) businesses certified pursuant to Article 15-A of the NYS Executive Law or Article 3 of the NYS Veterans Service Law.
Calendar of Events:
Ad posted: March 19, 2025
Questions Due: March 26, 2025
Responses Provided on or about: April 2, 2025
Written Bids Due: April 9, 2025
Anticipated Contract Start Date: May 1, 2025
MANDATORY BIDDER QUALIFICATIONS:
The prime contractor must meet the following qualifications to bid on this opportunity:
Bidder must be a NYS-certified Minority and Women Owned Business Enterprises (MWBE) business.
SCOPE OF WORK:
The expired product is located at two warehouses, as detailed below.
Guilderland, NY location: Hours of operation: 0800-1600
Oriskany, NY location: Hours of operation: 0800-1600
In total, there are 483 pallets of material slated for disposal. Pallet itemization included below.
For the Oriskany location:
Item
Pallet Count
Quantity
Estimated Pallet Weight (lbs.)
Total Estimated Weight (lbs.)
Cloth Mask
1
2,540
600
600
Face Shield
29
151,160
400
11,600
FFP2
1
1,550
1,050
1,050
Gloves
1
4,400
1,050
1,050
Gowns
163
713,200
800
130,400
Head Wrap
1
1
10
10
KN95 Mask
60
1,255,190
350
21,000
Mask
114
2,739,335
600
68,400
N95 Mask
13
159,472
350
4,550
Non-Surgical
1
1,200
600
600
Respirators
34
294,555
350
11,900
Surgical Mask
1
1,550
600
600
Total
419
251,760
For the Guilderland location:
Item (Test kits)
Pallet Count
Estimated Pallet Weight (lbs.)
Total Estimated Weight (lbs.)
Indicaid
5
425
2,125
Ihealth
2
425
850
Care Start
1
425
425
ID Now
4
425
1,700
Flow Flex
1
425
425
Binex
51
425
21,675
Total
64
27,200
Receipt(s) or other proof of disposal at a regulated disposal facility is/are required.
Pallets are standard size (40x48 inches), height varies from 42 to 80 inches. Some can be double stacked, but some are too high.
NYSDOH is able to provide logistical support by operating forklifts or using pallet jacks to move pallets to a truck but is unable to provide manual labor beyond that. NYSDOH will not break down individual pallets. If the selected vendor’s plan requires any logistical support beyond what is noted above, it will be at their expense and will need to be accounted for in their submitted quote. Pallets of product slated for disposal are staged for removal. There is adequate space at both locations to stage multiple trailers if needed, live load is preferred. Please see attached documents for applicable Safety Data Sheet (SDS) information.
Subcontracting is allowed. While the use of NYS-certified MWBE subcontractors is encouraged, it is not required.
Upon receipt of an approved contract by the New York State Attorney General and Office of State Comptroller, the awarded contractor will be expected to complete this work within 90 days.
This procurement is subject to NYS Finance Law §139 j&k, the Procurement Lobbying Law. Therefore, vendors are cautioned that the only permissible contact for this opportunity is the individual listed above. Contacting any other individuals in connection with this advertisement may constitute a violation of NYS Finance Law. Failure to comply with this requirement can range from no contract award to debarment from sales to any NYS agency.
HOW TO RESPOND:
Interested vendors should submit an email that contains all of the following:
Documentation that provides proof of current NYS certification status as a MWBE;
A completed and signed Pricing Quotation (attached); and
A brief written plan outlining the proposed removal process and overall timeframe needed for disposal (not to exceed 90 days).
Email responses are due to the attention of Jeremy Zuckero, at:
contact@example.gov. The due date is April 9, 2025, by 5 p.m.
AWARD:
Only responses that meet the minimum qualification will be reviewed. Award will be made to the lowest cost bidder, which is the bidder who proposes the lowest all-inclusive price per pallet.
The selected vendor, once notified of selection, will be required to provide proof of workers’ compensation and disability insurance, vendor responsibility, NYS Finance Law §139 j&k, and NYS Tax Law Section 5-a documentation in order to proceed with contract award.
The following lists identify acceptable insurance documentation:
For Workers’ Comp:
C-105.2 – Certificate of Workers’ Compensation Insurance
U-26.3 – Certificate of Workers’ Compensation Insurance from the State Insurance Fund
GSI-105-SI-12 – Certificate of Workers’ Compensation Self Insurance
CE-200 – Certificate of Attestation of Exemption
For Disability:
DB-120.1 – Certificate of Insurance Coverage under the NYS Disability Benefits Law
DB-155 – Certificate of Disability Self Insurance
CE-200 – Certificate of Attestation of Exemption
Vendor Responsibility: https://www.health.ny.gov/funding/forms/attachment 3.pdf
NYS Finance Law Section 139 j&k: https://www.health.ny.gov/funding/forms/attachment 1.pdf
NYS Tax Law Section 5-a: http://www.osc.state.ny.us/agencies/forms/ac3271s.doc and http://www.osc.state.ny.us/agencies/forms/ac3272s.doc.
PAYMENT:
Payment will be made in full upon completion of all work, including submission of invoices and proof of disposal.
Service-Disabled Veteran-Owned Set Aside: No
Total MWBE Participation Goals: 100%
Due date:04/09/2025 5:00 PM
Contract term: 3 months
County(ies): Albany, Oneida
Location: Albany and Oriskany, NY Business entities awarded an identical or substantially similar procurement contract within the past five years: None
