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Expression of interest - PR16122610 – Building Automation System (BAS).

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PR16122610Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Government, through the American Embassy in Pretoria, is seeking qualified contractors to replace and upgrade the existing Building Automation System (BAS) and associated HVAC controls at the embassy facility. The contractor must have the technical expertise and financial capacity to install a new system safely and efficiently, alongside providing comprehensive inventory, documentation, and reporting to the Office of Building Operations, the Building Engineer, and the Post Facility Maintenance Staff. Interested parties must submit their company profile and credentials by 28 July 2026 to the specified email addresses, with reference to solicitation number PR16122610. A mandatory site meeting is scheduled for 31 July 2026 at the embassy in Arcadia, Pretoria, and attendees must submit their identification details in advance. All proposals must comply with U.S. Government contracting requirements, including fixed pricing with no deposits or adjustments for currency fluctuations or market changes. Payment will be made via EFT within 30 calendar days after delivery and invoice receipt, subject to strict adherence to the Federal Acquisition Regulation and Department of State Acquisition Regulation clauses. Entities must be registered in the System for Award Management (SAM.gov) and provide their unique ID as part of the submission. Furthermore, contractors must affirm compliance with NDAA Section 889(a)(1)(B), which restricts the use of certain telecommunications and video surveillance equipment from specified foreign entities, and this requirement is incorporated by reference into the solicitation.

General Info

U.S. Embassy Pretoria seeks contractor to upgrade BAS and HVAC controls by July 2026, with SAM.gov registration and NDAA compliance required.

Agency

Department Of State → US Embassy PretoriaView Agency

NAICS

23822View NAICS

Place of Performance

Pretoria, ZA-GT, 0001, ZAF

Set-Aside

NONE

Documents

(1)

US+Embassy+Pretoria+BAS+Repair+SOW.docx

DOCX

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Timeline

PhasePresolicitation
Posted

Presolicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of State → US Embassy Pretoria
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → US Embassy Pretoria
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Monica Nagley
contact@example.gov
Jenny Kriek
contact@example.gov

Full Description

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Expression of interest - PR16122610 – Building Automation System (BAS).


The U.S. Government requests companies with the proficiency and financial means and expertise to provide services for building automation and HVAC:


Scope of work includes but is not limited to:


  • Post requires Building Automation System (BAS) replacement and upgrade services. The Contractor shall replace the legacy control system(s) at Post as described in this Statement of Work. The Contractor shall install the new Building Automation System(s) in a safe, reliable, and efficient manner. The Contractor shall also provide inventory, documentation, and reporting services to OBO, the Building Engineer, and Post Facility Maintenance Staff (FMS).

If you are interested in this project, please reply to the emails below. A full scope of work is attached, and you are requested to send your company profile and credentials as proof you are able to provide the service requested in the SOW.


Please sent your reply of interest no later than 28 July 2026 via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16122610)


A compulsory site meeting will be held on 31 July 2026, at 09h00 at the American Embassy, 877 Pretorius Str, Arcadia, Pretoria


Please forward the ID’s of all the persons attending the Site meeting.


U.S Government Payment terms:


Note that NO DEPOSIT payments will be authorized.


The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.


Available Payment methods:


EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.


The attached FAR and DOSAR clauses attached form part of this contract.


  • All parties must be registered in System for award management. www.sam.gov. Instructions are attached.
  • Please provide your Unique ID once you are registered in SAM.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)


Solicitation provision 52.240-90 in incorporated by reference. By submission of its offer, the offeror represents compliance.

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