This Government Contract opportunity from Texas was posted on August 6, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Extended Equipment Warranty Services Provider

Closed

State & Local

Submission Closed08/21/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

Federal

Lease of Multifunctional Devices and Support Services for the Golden Field Office and Office of Inspector GeneralThe Department of Energy, specifically the Office of Energy Efficiency and Renewable Energy, is forecasting a contract for the lease of multifunctional devices and associated support services. This requirement is intended to serve the Golden Field Office and the Office of Inspector General, with the place of performance located in Colorado. The procurement is categorized under NAICS code 532420 and is designated as a small business set-aside for 8(a) certified firms. The current incumbent contractor for these services is Aleut Government Services LLC. Interested parties may coordinate with Small Business Program Managers Yolanda Dixon or Joseph Vento for further information regarding this upcoming opportunity.

Office of Energy Efficiency and Renewable Energy

POSTED

DEADLINE

Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

Punxsutawney Area School District

POSTED

DEADLINE

MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to modernize and support a fleet of approximately 119 multi-function devices and desktop printers. The objective is to replace aging technology and implement print optimization recommendations based on a recent assessment, focusing on improved reliability and reduced downtime for high-volume departments such as Police, Finance, and Public Works. The scope of work encompasses equipment acquisition, software configuration, maintenance, security support, and fleet management, specifically excluding wide-format printing. The City is also interested in a print management platform featuring secure print release and follow-me printing capabilities. The resulting contract will have an initial five-year term with options to extend for up to two additional years. Proposals are due by November 17, 2026, via the OpenGov procurement portal, and must include a notarized Non-Collusion Affidavit to be considered responsive. Evaluation is based on the completeness of the proposal, the vendor's strategic narrative, contract terms, references, and a comprehensive pricing model including cash prices and five-year service costs. Awarded vendors must maintain OEM authorization, provide a dedicated account team, and carry minimum insurance limits of $2,000,000 for general, automobile, and professional liability.

POSTED

DEADLINE

RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals for solicitation number 271006 to establish a Centralized Managed Print Services and Multifunction Printer (MFP) fleet. The project is divided into two phases: Phase 1a requires 11 new MFP devices for the New City Hall and Annex Project, and Phase 2 involves the rolling onboarding of 16 devices currently under third-party leases. Key technical requirements include the implementation of a centralized print authentication system with Active Directory or Entra ID integration, secure release printing, automated fleet monitoring, and the use of signed or validated firmware. Proposals must be submitted in a sealed envelope by November 20, 2026, and should include a transparent cost structure covering lease or purchase options for 36 and 60 months, cost-per-click pricing, and software licensing. The contract will be awarded to the responsive and responsible respondent offering the best combination of attributes, with the City reserving the right to request equipment demonstrations. Awarded vendors must maintain comprehensive insurance, including Commercial General Liability of 1 million dollars per occurrence and 2 million dollars aggregate, 1 million dollars in Auto Liability, 500,000 dollars in Worker's Compensation, and 1 million dollars in Professional Liability. Compliance requirements include E-Verify registration, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. Local vendors with a City of Dothan business license may be eligible for a 3 percent cost preference. Payment terms are generally within 30 days, though some terms may extend to 45 days from the invoice date.

POSTED

DEADLINE

27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.

Internal Services Department

POSTED

DEADLINE

TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services under solicitation number 26/27-1. The project aims to standardize and consolidate a fleet of approximately 40 to 50 new, unused multifunction devices across 30 municipal buildings to improve document security, cost predictability, and operational reliability. Required equipment must support copying, printing, scanning, and duplexing, with a minimum black and white print speed of 45 ppm. The scope of work includes the provision of all consumable supplies meeting OEM specifications, repair and maintenance, end-user support, and centralized print management software capable of allocating costs by user, department, or building. The Town requires proposals to include both outright purchase and lease options, with preferred lease terms of 36, 48, or 60 months. Award decisions will be based on a points-based scoring method where cost is only one of several factors. Performance standards are strict, requiring machines to operate according to manufacturer specifications at least 95 percent of the time, with a maximum allowable downtime of 48 hours per device. Maintenance requests must be responded to within one hour and performed within four hours. The response deadline has been extended to January 14, 2027, with a question deadline of December 30, 2026. All submissions must be made electronically via the Town of Manchester Procurement Portal.

POSTED

DEADLINE

Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of this project encompasses all printing, copying, and scanning operations across the entire Division to ensure efficient document management. Interested parties must submit their responses by November 23, 2026, at 6:00 PM. The contract will be performed within the County of Newell, Alberta, and is managed by Michael Nielsen, the Director of Technology. This solicitation is identified by number AB-2026-06872 and falls under NAICS code 532420.

Grasslands School Division

POSTED

DEADLINE

Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

DEADLINE

Multifunction Devices and Lease Services

Solicitation # 26-28

BakerRipley is soliciting proposals under RFP 26-28 for Multifunction Devices and Lease Services to support approximately 25 locations in Texas. The scope of work includes the provision of black-and-white and color multifunction devices via a 60-month lease, comprehensive maintenance covering all parts and labor, and a secure online portal for fleet management and invoicing. Key performance requirements include delivering equipment within 30 working days of a purchase order, ensuring network connectivity within two business days of delivery, and shipping supplies within one to five working days. Interested vendors must attend a mandatory conference on November 18, 2026, and may participate in site visits between October 26 and November 13, 2026. Proposals are due by December 30, 2026, at 10:00 AM CT and must be submitted electronically to Ashia Brown. A complete submission requires a vendor questionnaire, an Excel bid sheet, and ten signed certification forms covering areas such as conflicts of interest, drug-free workplace, and debarment. Award decisions will be based on the most advantageous proposal, evaluated through a weighted scoring system focusing on customer service (25%), cost effectiveness (25%), vendor experience (15%), back-office administration (15%), company narrative (10%), and safety and training (10%). The contract includes specific legal protections, such as a non-appropriation of funds clause allowing termination with 30 days' notice if funding is withdrawn, and a requirement for vendors to provide up to 90 days of transitional service upon contract expiration. Vendors must maintain significant insurance coverages, including $1,000,000 per occurrence for Commercial General Liability and state statutory limits for Workers Compensation. The agency reserves the right to terminate for cause with 10 days' notice or for convenience with 30 days' notice.

POSTED

DEADLINE

Military-Grade Packaging and Marking ServicesThis subcontract with the Defense Logistics Agency under the Department of Defense focuses on the execution of military-grade packaging, preservation, and labeling services. The primary objective is to ensure all materials are processed according to MIL-STD-2073 and MIL-STD-129 standards to guarantee durable storage and secure transport. The project is categorized under NAICS code 532420 and was posted on August 17, 2026. It involves strict adherence to military specifications to maintain the integrity of supplies during the logistics process.

Defense Logistics Agency

POSTED

DEADLINE

Printer Consolidation - Base YearThe Southwestern Power Administration, an agency under the Department of Energy, has issued a forecast for a Printer Consolidation project for its base year. This requirement is designated as a small business set-aside under NAICS code 532420 and will be performed in Oklahoma. The current incumbent for these services is JTF Business Systems Corporation. Interested parties may contact the Small Business Program Manager, Brooke Butcher, for further information regarding this acquisition.

Southwestern Power Administration

POSTED

3 months ago

DEADLINE

N/A

AI Contract Overview

The Texas Department of Criminal Justice is seeking a provider to deliver annual extended warranty services for equipment used across its facilities, encompassing comprehensive repair, replacement, maintenance, logistics coordination, and claims management. This subcontract opportunity requires the vendor to ensure continuous operational reliability of critical equipment by responding promptly to failures, coordinating necessary parts and services, and managing warranty claims efficiently throughout the contract term. The scope is designed to minimize downtime and support the uninterrupted function of equipment essential to TDCJ’s mission. The solicitation is posted under NAICS code 532420 and is open for responses until August 21, 2026, with submissions due by 9:00 PM local time. While no set-aside type is specified, the contract is structured as a subcontract and will be managed through the Texas SMARTBUY procurement portal. Performance is expected to occur across all TDCJ facilities statewide, requiring nationwide logistics capabilities and a proven track record in handling large-scale, mission-critical equipment warranties. All interested parties must access the full solicitation via the provided Texas SMARTBUY link to review detailed requirements and submission instructions.

General Info

Texas TDCJ seeks vendor for statewide annual extended equipment warranty services with repair, replacement, and claims management.

Agency

Texas Department of Criminal Justice

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of IW262782.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Annual Extended Warranties

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedAug 6

subcontract

Response DeadlineAug 21

Deadline has passed

Submission Closed

08/21/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyTexas Department of Criminal Justice

ContactsNo contacts available

OfficeN/A

Organization / Agency

Texas Department of Criminal Justice

Office AddressN/A

ContactsNo contact information available

Full Description

Provide annual extended warranty services including repair, replacement, maintenance, logistics coordination, and claims management for equipment used across TDCJ facilities.

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