Facility Janitorial Services

The City of Papillion has issued a solicitation (2026-RFP-068) seeking qualified contractors to provide comprehensive Facility Janitorial Services across multiple municipal departments and facilities, including City Hall, the Public Library, Parks and Facilities offices, Police Department, and Public Works. The selected servicer will enter into a fixed-price, performance-based contract initially for three years beginning August 1, 2026, with an option for two additional one-year extensions. The contractor is responsible for supplying trained, background-checked personnel to perform routine and deep cleaning, equipment maintenance, supply management, and prompt remediation of service deficiencies within 24 hours. All work must adhere to detailed City specifications and safety standards, with performance monitored through regular inspections and formal sign-offs by department heads. The City maintains sole discretion to cancel the contract with a 60-day notice and negotiates pricing 90 days before the contract expiration. The evaluation process uses a best-value trade-off approach based on a combined technical and cost scoring system. Technical factors total 95 points and include the bidder’s approach, experience, personnel qualifications, and references, whereas cost has a weighting of 100 points evaluated with a ratio-based formula favoring cost-effectiveness rather than a lowest-price-only approach. Contractors must meet strict insurance requirements with specified coverage limits, maintain a $25,000 janitorial industry bond, and comply with Nebraska state registration, tax, and labor laws. Subcontractors are generally prohibited unless disclosed and approved. The solicitation emphasizes confidentiality, legal compliance under Nebraska law, and thorough bid documentation including a W-9, subcontractor disclosure if applicable, and certifications related to state registration and scrutinized company status for technology-related services. Proposals are submitted electronically via an eProcurement portal by the May 13, 2026 deadline, with no physical submissions accepted and a requirement for detailed, structured proposals separating technical and cost components. The City will conduct inspections at service locations to verify contract compliance and retain final acceptance authority, ensuring high standards and reliable janitorial services throughout the contract term.