All Interested Parties: The Federal Bureau of Prisons, Federal Correctional Complex, Allenwood, Pennsylvania will issue solicitation RFQP02011500007 for the requirements of quarterly food items. This solicitation, due to the lack of adequate competition with a small business set aside bread and bread products will be unrestricted. FOB Destination with delivery date on or after July 1st, 2015. The NAICS Code for this solicitation requirement will be 311999. Deliveries will be made to FCC Allenwood State Rt 15 2 miles North of Allenwood, Allenwood PA 17810. The contract type is a firm-fixed price. All future information about this acquisition, including solicitation amendments will be distributed through www.fbo.gov. Interested parties are responsible for monitoring this site to insure they have the most up to date information about this solicitation. The Government reserves the right to decide how payment will be made using either Electronic Funds Transfer (EFT) or Government Purchase Card. Faith-based and Community-based organizations can submit quotations equally with other organizations for contracts for which they are eligible. The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. Please include shipping in all pricing. The following criteria will be used to evaluate the offers: 1 - Price 2 - Past Performance to include timeliness of delivery, providing correct product as specified, meeting quoted specifications, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded. 3 - Technically Acceptable Item Do not change specifications of the solicitation or quote will be considered non-responsive. All items must be in compliance with BOP National Menu Specifications. FCC Allenwood reserves the right upon inspection to return the items if they are damaged or not to specifications as listed in the solicitation at offerors expense. Receipt of delivery may be conditional for a period of three days in order to allow for adequate examination and testing. Items which are conditionally received and found to unacceptable must be picked up at the vendors' expense within two weeks of non-compliance notification. If the product is not picked up within two weeks it will be disposed of by warehouse staff. Expired or non-dated items will be refused and returned at offerors expense. Do not change case counts or your quote will be considered non-responsive. Ship exactly what is quoted or the item will be rejected at the warehouse at vendor's expense. Manufacturers letters will not be accepted. Items must be labeled as specified. Any product delivered stating processed or packed under "religious exemption" or any variation thereof will be rejected. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS. If you have been using those systems, you should now go to www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need. Instructions for Quoting: Each Food Service contractor must complete their respective representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://www.sam.gov, as provided in FAR 52.212-3. Make sure to include your (DUNS) number with your quotation. - Complete 17a, 30a, 30b & 30c on the SF-1449 (Page 1) and return page one to me via email or fax with your quotation. - Complete parts 1 & 2 under section B of 52.209-5 by checking the appropriate boxes on page 12 of the SF1449 and return page 12 to me via email or fax with your quotation. - Place quotes on the attached quote sheet. - Fill in offeror name and DUNS number at the top of each page of the quote sheet. - The delivery address for the institution is located in block 15. - Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, you will be removed from the offeror list. - QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided. - Faxed or electronically submitted quotations only. "E-mail is definitely preferred." Quotes will be accepted to fax
+1 (555) 000-0000 and email to
contact@example.gov - Quotations must be received no later than Friday, May 29, 2015, 1200 P.M. EST. - Please do NOT mail your responses. Instructions for Shipping/Receiving: Bread will be shipped weekly as designated on the weekly request provided by Allenwood Food Service. Bread pallets will not be higher than 6ft. Pallets must be shrink wrapped. Pallets must be broken down by institution as on the weekly order that is faxed/emailed to you and marked as USP, FCI, U-5, LSCI. Pallets will be marked as to the contents (ie, wheat bread, hoagie, hot dog, hamburger) If it is a mixed pallet, the boxes must EACH be marked and the pallet must be marked as to the quantity of each mixed item (ie, 5 cs wheat bread, 3 cs hoagie). Mixed pallets are still to be per institution, not more than 1 institution. You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery. Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within three days of noncompliance notification. All items will be closely inspected. Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. Rejected deliveries in whole or part will be returned at the offeror's expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff. Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements. Items designated as weekly delivery will be designated a delivery day Monday thru Friday at time of award. Quantities will be requested weekly. Deliveries will be palletized according to institution as shown on the weekly order form, and contents of each pallet labeled. Delivery times are 630 AM to 230 PM Monday - Friday (Excluding Federal Holidays) Invoicing Instructions: Invoice only items that have been delivered. Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed. The point of contact for all information regarding this solicitation is Nick Guzenski, Contract Specialist,
+1 (555) 000-0000 x6175. Offers will be accepted via fax
+1 (555) 000-0000 or e-mail to the attention of
contact@example.gov.
