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FCI GILMER - CHILLER MOTOR & VFD PARTS

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15B11926Q00000012Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This solicitation requests bids for a chiller motor and variable frequency driver (VFD) parts, specifically for the FCI Gilmer facility located in Glenville, West Virginia. The procurement is designated as a 100% Small Business Set-Aside under NAICS code 423730, and solicitations are due by 12:00 p.m. local time on June 26, 2026. Bidders must ensure compliance with all specifications, including exact measurements and component requirements, and must include estimated shipping and delivery lead times. Offers must be submitted via email only to the designated contracting officer, Jessica Hutchison, with facsimile or hand-delivered quotes explicitly not accepted. Bidders are required to have active registrations and up-to-date information in the System for Award Management (SAM) and must complete necessary forms, including Standard Form 1449 with specific blocks filled, along with original signatures on all bid documents. The award will be made to responsible and responsive vendors providing the best overall value, considering both price and past performance. Failure to meet solicitation requirements may negatively affect future contract considerations. The contracting office emphasizes the importance of meeting all requirements before submitting bids to avoid disqualification, and any deviations in performance will be documented and shared within the Bureau of Prison network. Questions can be directed to the contracting officer prior to the bid deadline.

General Info

Small Business Set-Aside bids requested for chiller motor and VFD parts, due June 26, 2026.

Agency

Department Of Justice → Fci GilmerView Agency

NAICS

423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers View NAICS

Place of Performance

Glenville, WV, 26351, USA

Set-Aside

SBA

Documents

(2)

RFQ 15B11926Q000000012 for Chiller Motor & VFD

PDF•rfq

RFQ 15B11926Q0000012 Chiller Motor & VFD

PDF•rfq

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Timeline

PhaseCombined Synopsis
Posted

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Organization & Contact Information

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AgencyDepartment Of Justice → Fci Gilmer
Contacts2 people available
OfficeGLENVILLE, WV, 26351, USA
Organization / Agency
Department Of Justice → Fci Gilmer
View Agency Profile
Office AddressGLENVILLE, WV, 26351, USA
Contacts
Jessica Hutchison
contact@example.gov
Melissa Johnston
contact@example.gov
+1 (555) 000-0000

Full Description

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RE: 15B11926Q000000012                     


Dear Offeror:


This solicitation package has been provided for your consideration. This RFQ is for a CHILLER MOTOR & VFD (VARIABLE FREQUENCY DRIVER). Please make sure that you are bidding on the exact measurements and components that are specified. Please include estimated shipping and delivery lead times. This solicitation is due in the Contracting Office no later than 12:00 p.m., June 26, 2026.


The following MUST be completed before your offer can be accepted:


Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.


Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items.  This solicitation is 100% Small Business Set Aside for the NAICS code provided on the SF1449. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets).  Please include your email address and UEI number in block 20.  Original signatures are required on quotes submitted.  SF1449 forms are required for consideration.                                                                            


The Government shall award to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price.  Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s).  All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities. 


Quotations shall be submitted via email to J2Hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.


Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).


Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.


Sincerely,  


Jessica Hutchison              


Contracting Officer

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