Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, October 28 at 2:00 PM ET

Register Free →
CLEATUS
Get CLEATUS

FCI GILMER - CHILLER MOTOR & VFD PARTS

Awarded
15B11926Q00000012Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The contract awarded under solicitation 15B11926Q00000012 is a Firm Fixed Price acquisition for chiller motor and VFD parts issued by the Federal Bureau of Prisons at FCI Gilmer in Glenville, West Virginia, under a total small business set-aside for NAICS code 423730. The solicitation required all offerors to meet strict compliance criteria regarding quantity, delivery dates, technical specifications, packaging, labeling, and invoicing procedures as pass/fail gates, with award based on best value determined by price and past performance considered approximately equal in weight. The awardee was selected based on demonstrated ability to meet technical requirements, history of reliable delivery, and competitive pricing, with past performance failures such as missed deadlines or nonconforming deliveries treated as critically as cost. The contract covers two line items—two ACS580 AC drives and one 100HP motor—delivered FOB destination to the specified facility between June 17 and August 31, 2026. Offerors were required to submit SF 1449 forms with complete blocks including UEI number, email, and original signatures, with proposals submitted exclusively via email to the designated contracting officer by the June 26, 2026 deadline, excluding faxed or hand-carried submissions. The contract incorporates FAR clauses including 52.212-4 with a November 2020 deviation, 52.203-17 and 52.203-19 on whistleblower rights and confidentiality agreements, and 52.204-13 Alternate I with a November 2025 deviation for SAM maintenance, with order of precedence governed by FAR 52.212-4(s) revised by JAR 2812.302 and 2852.212-4(s). Data rights are strictly controlled under FAR 52.227-14(d)(2), asserting government ownership of all documents, source code, product code, and operational methods generated under the contract, requiring compliance with FAR 52.227-14, FAR 52.245-1, and DOJ 2400.3A Chapter 1. Contractors must adhere to FISMA, NIST SP 800-53, FedRAMP

General Info

Small Business Set-Aside bids requested for chiller motor and VFD parts, due June 26, 2026.

Agency

Department Of Justice → Fci Gilmer

Contract Value

$25,340.85

NAICS

423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

Place of Performance

Glenville, WV, 26351, USA

Set-Aside

SBA

Awardee

INDUSTRIAL SUPPLY SOLUTIONS INC

Award Issued Date

Documents

2

RFQ 15B11926Q000000012 for Chiller Motor & VFD

PDF, High priority: read this firstrfq
High

RFQ 15B11926Q0000012 Chiller Motor & VFD

PDF, High priority: read this firstrfq
High

AI Contract Breakdown

Uniform Contract Format

Sign up to view the full breakdown with detailed analysis of each section.

Timeline

PhaseAwarded
Posted

Combined Synopsis

Awarded

Contract was awarded

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyDepartment Of Justice → Fci Gilmer
Contacts2 people available
OfficeGLENVILLE, WV, 26351, USA
Organization / AgencyDepartment Of Justice → Fci Gilmer
Office AddressGLENVILLE, WV, 26351, USA
Contacts
Jessica Hutchison
contact@example.gov
Melissa Johnston
contact@example.gov
+1 (555) 000-0000

Full Description

Show more

As stated in the Request for Quote:
“The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price.”


All accepted quotes were fairly considered in Past Performance, Price, Delivery and Technical Acceptability. The awardee chosen was considered to be the best value considering. 

Similar Contracts

Same NAICS industry code

NAICS: 423730
New
SLED
FURNISHING AND DELIVERY OF VARIOUS HVAC SUPPLIES ON AN AS NEEDED BASIS
Solicitation # B-26-294-1
The Department of Infrastructure Management for Middlesex County, New Jersey, is soliciting bids for the furnishing and delivery of various HVAC supplies on an as-needed basis. This solicitation, identified as B-26-294-1, seeks vendors to provide materials and labor from specific brand catalogs, including Trane, Fujitsu General America, Bell & Gossett, Ridge Tool Company, Nu-Calgon, Klein Tools, Modine, and Johnson Controls. The award will be made on a per-line-item basis, and the county may award multiple contracts. The primary evaluation factor is the highest total discount percentage offered from the bid sheet. To be eligible, awarded vendors must be official distributors for the catalogs they offer, with authorized Trane distributorship considered an advantage. Bids must be submitted electronically via the OpenGov portal by November 13, 2026, at 10:00 AM. Required documentation includes a Price Certification Signature form, a non-collusion affidavit, ADA compliance forms, and certifications regarding non-involvement in prohibited activities in Russia or Belarus. All deliveries must be F.O.B. destination with transportation charges prepaid by the contractor. Items are guaranteed for at least one year following acceptance. Payment is processed according to NJSA 40A:11-19.l, typically within sixty calendar days of a properly executed invoice or receipt of goods. The contract is subject to annual fund appropriation and requires compliance with the Davis-Bacon Act, the Americans with Disabilities Act, and the Middlesex County Qualified Business Enterprise Set-Aside Program.
Department of Infrastructure Management

POSTED

3 days ago

DEADLINE

in 19 days
View Details
NAICS: 423730
New
SLED
Dept. Of Agriculture - General Services - Annual Agreement - HVAC Parts
Solicitation # SRC0000037316
The Alabama Department of Agriculture and Industries is seeking an annual agreement for the provision of repair parts on an as-needed basis for seven Trane Air Handler Units located at the Richard Beard Building in Montgomery, Alabama. The contract requires all parts to be compatible with specific Trane model and serial numbers provided in the solicitation. The agreement is intended for the valid period from November 1, 2026, through September 30, 2027, with the possibility of annual renewals for up to five years or until a total contract cost of 25,000 dollars is reached. Bidders must provide a percentage markup on repair parts and are instructed to enter zero for shipping costs. Award evaluation will be based on price reasonableness and cost realism, and the state may request proof of manufacturer reseller authorization, professional licenses, and insurance certificates. Compliance requirements include E-Verify documentation within five calendar days of notification, registration with the Alabama Secretary of State for foreign entities, and tax compliance certification per Section 41-4-142 of the Code of Alabama. Payments must be accepted via electronic methods, including P-cards and EFT, at no additional cost to the state. All products are subject to inspection by the state after delivery before final acceptance is granted.
General Services

POSTED

3 days ago

DEADLINE

in 2 days
View Details
NAICS: 423730
New
SLED
OEM ABS Module SupplierThis subcontract opportunity is for a supplier to provide OEM or approved equivalent ABS Hydraulic Control modules and associated hardware for prime contractors working on Jefferson Parish Government vehicle projects in Louisiana. The selected supplier must source and deliver parts that are fully compatible with 2018 Dodge Ram 2500 specifications and strictly adhere to all manufacturer requirements. The solicitation was posted on October 21, 2026, with a response deadline of November 3, 2026. Falling under NAICS code 423730, the contract focuses specifically on the procurement and delivery of the ABS Hydraulic Control Module to support government vehicle maintenance and operations.
Jefferson Parish Government

POSTED

4 days ago

DEADLINE

in 9 days
View Details
NAICS: 423730
New
SLED
USD 489 HVAC Filter Supply Contract
Solicitation # RFP-2026-0007
Unified School District 489 is soliciting proposals for an HVAC air filter supply contract for the remainder of the 2026-2027 fiscal year. The selected vendor will be responsible for supplying a wide variety of filters, primarily requiring a minimum MERV 8 efficiency rating and UL 900 listing, with specific exceptions for certain poly filter sizes. The contract covers multiple district facilities, including various elementary and middle schools, the high school, and administrative and transportation centers. A critical requirement of this agreement is that the vendor must warehouse the annual inventory and perform quarterly deliveries in December, March, and June, as the district lacks the storage capacity for a single annual shipment. Proposals will be evaluated based on a 100-point scale, with the highest weight placed on the cost proposal and compliance with ASHRAE and UL specifications. Vendors must provide detailed product specifications, manufacturer data, and three professional references. Pricing must remain firm for the duration of the term and must include all costs for warehousing, handling, and freight. Payment will be issued by the district upon the receipt of each quarterly delivery. The award will be granted to the responsive and responsible proposer who achieves the highest total score.
Hays Unified School District 489

POSTED

5 days ago

DEADLINE

in 5 days
View Details
NAICS: 423730
SLED
(50) HEAT PUMP FAN COIL UNITS Questions Received by the close of business on October 22, 2026
Solicitation # 50018-270008
Grambling State University is soliciting bids under IFB 50018-270008 for the purchase and delivery of fifty new, unused Heat Pump Fan Coil Units for use in residential hall buildings. This procurement is strictly for the equipment only, specifically excluding installation, removal of existing units, and related labor. Bidders must provide equipment that is First Company or an approved equal, submitting all bids on a net basis F.O.B. Grambling State University Destination. The university reserves the right to award the contract on an individual item, combination of items, or total package basis. Submissions must be sent electronically to purchasingbids@gram.edu by the deadline, including a signed bid form and a mandatory Certification Statement with an original signature or via DocuSign. Technical literature must be provided for any items that are not the exact specifications requested. For bids exceeding 25,000 dollars, a bid bond of 5 percent is required, and projects over 50,000 dollars require performance and payment bonds at 50 percent of the construction price. The contractor must comply with OSHA, EPA, and LDEQ regulations and maintain a written safety program. Payment will be issued within 30 days of receiving an approved itemized monthly invoice.
Grambling State University

POSTED

11 days ago

DEADLINE

in 11 days
View Details
NAICS: 423730
SLED
ITB 2027-011 Air Filters
Solicitation # ITB #2027-011
The City of Salem, Virginia, is soliciting sealed bids under ITB #2027-011 for the as-needed furnishing and delivery of air filters for City-owned and maintained facilities. The scope includes MERV 8 pleated panel filters, MERV 13 pleated panel filters, and MERV 8 external media link tri-fold filters. All products must be new, first quality, and UL 900 Listed, with MERV ratings determined by ANSI/ASHRAE Standard 52.2. The awarded contractor is required to keep these items in stock and available upon request, with deliveries made F.O.B. Destination to Salem, Virginia, between 8:00 a.m. and 3:30 p.m., Monday through Friday. All freight and delivery charges must be included in the unit prices, as no separate surcharges will be paid. Award will be granted to the responsive and responsible bidder offering the lowest grand total bid price, though the City reserves the right to award by individual category, groups of categories, or in the aggregate to one or multiple bidders. Bids are due by 3:00 p.m. on November 12, 2026, via eVA or physical submission to the Purchasing Department. The contract requires comprehensive insurance coverage, including Workers Compensation, Employer Liability, Commercial General Liability, and Automobile Liability. Administrative terms include Net 30 payment terms, a 30-day written notice for cancellation without penalty, and strict adherence to the Code of Virginia regarding unauthorized alien employment and contractual disputes.
City of Salem

POSTED

12 days ago

DEADLINE

in 18 days
View Details
NAICS: 423730
SLED
2026032-RFP1415 County HVAC Equipment and Parts Supplier
Solicitation # 2026032-RFP1415
Columbia County Board of Commissioners in Georgia is soliciting sealed proposals from qualified local vendors under solicitation number 2026032-RFP1415 to establish one or more contracts for the supply of HVAC units, parts, and related materials. The county aims to secure a reliable supply chain for its facilities through a discount-off-list-price pricing structure, emphasizing competitive pricing, timely service, and high-quality customer support. This opportunity falls under NAICS code 423730 and is managed by the Columbia County Procurement Department. The solicitation was posted on October 7, 2026, with a response deadline of November 5, 2026, at 12:00 PM ET. Interested vendors must submit their proposals via the Bonfire portal. Chris Landers serves as the primary point of contact for this procurement action. Performance of the resulting contract will take place within the state of Georgia.
Columbia County Board of Commissioners

POSTED

18 days ago

DEADLINE

in 11 days
View Details
NAICS: 423730
SLED
EEM Equipment SupplyThis subcontract for EEM Equipment Supply involves the procurement and delivery of high-efficiency equipment for prime contractors working on State of Oregon Department of Energy projects. The scope of work specifically includes the supply of high-efficiency boilers, chillers, LED fixtures, and HVAC units, with a mandatory requirement that all delivered hardware be accompanied by the appropriate manufacturer warranties. The project is based in Salem, Oregon, and falls under NAICS code 423730. Interested parties should note that the solicitation was posted on October 7, 2026, with a response deadline set for November 4, 2026.
Energy

POSTED

19 days ago

DEADLINE

in 9 days
View Details
NAICS: 423730
International
Supply and Deliver Various Air Filters to the Government of Yukon
Solicitation # RFQ-2026-9-5556
The Government of Yukon, through Highways and Public Works, is issuing Request for Qualifications RFQ-2026-9-5556 to establish a Prequalification List of suppliers for the supply and delivery of various air filters on an as-and-when-needed basis. With an estimated annual spend of 60,000 Canadian dollars, the procurement will be managed via the Online YG Marketplace. To qualify for the list, respondents must meet all mandatory requirements, including business licensing, WSCB compliance, and insurance, and achieve a minimum technical score of 60 percent. Once the list is established, contracts under 18,000 dollars may be awarded directly, while those between 18,000 and 34,700 dollars will be invitational, and those exceeding 34,700 dollars will be public-prequalified second-stage procurements. Suppliers must ensure all filters comply with Canadian Standard Association approvals and clearly indicate the required MERV ratings. Products must be properly packaged and identified with manufacturer product identification numbers. For deliveries within Whitehorse city limits, suppliers are required to provide complimentary delivery and unloading to the specified location within one business day of an order, operating between 8:00 AM and 4:00 PM, Monday through Friday. The Government of Yukon will handle coordination and payment for deliveries beyond Whitehorse. All administrative processes, including purchase orders, invoicing, and payments, will be conducted through the Online YG Marketplace in accordance with the Financial Administration Act of Yukon.
Government of Yukon

POSTED

19 days ago

DEADLINE

in 4 days
View Details
NAICS: 423730
SLED
1272509: WINDOW MOUNTED AND PORTABLE AIR CONDITIONERS, TARGET MARKET
Solicitation # 66220
The City of Chicago Department of Fleet and Facility Management is soliciting sealed quotes under solicitation number 66220 for the procurement of window-mounted and portable air conditioning units. The scope of work requires the contractor to furnish and deliver various units, including 18,000 BTU and 10,000 BTU window units, 12,000 BTU portable units with exhaust systems, 11,000 BTU window units with supplemental heat, and 13,600 BTU portable spot coolers with associated kits. All units must be new, ENERGY STAR certified, and comply with the Chicago Electrical Code. The contract features a 60-month term, with deliveries required within five business days of a release and a mandate for the contractor to maintain sufficient inventory to meet a ten-calendar-day delivery window. The contract will be awarded to the lowest responsive and responsible bidder, with price adjustments available as incentives for local manufacturing, veteran-owned small local businesses, and diverse management or workforce certifications. Bidders must submit all required documentation via the iSupplier portal by November 23, 2027, including a notarized proposal page, Economic Disclosure Statement, and various business affidavits. Compliance with the Illinois Human Rights Act, Chicago Human Rights Ordinance, and various non-discrimination and wage laws is mandatory. Payment will be processed within 60 calendar days following the receipt of signed and dated invoices referencing the appropriate purchase order and contract numbers.
Department of Fleet and Facility Management

POSTED

about 1 month ago

DEADLINE

in about 1 year
View Details
NAICS: 423730
SLED
50-2425033 HVAC Educational Equipment, Tools, Supplies and Services IFB Sourcing Event
Solicitation # 50-2627009
The North Carolina Community College System has issued Invitation for Bid 50-2627009 to establish agency specific term contracts for the procurement of new, unused, and current production HVAC equipment, tools, supplies, and services. This contract supports 58 community colleges across North Carolina and is divided into four categories: HVAC Equipment, HVAC Tools, HVAC Supplies, and HVAC Educational Services. The initial contract term is three years with the option for the state to renew for up to two additional one-year terms. Deliveries must be made FOB Destination to any requested location within North Carolina, typically within thirty calendar days of receiving a purchase order. Bids are due by October 26, 2026, and must be submitted electronically through the North Carolina Electronic Vendor Portal. Evaluation factors for the award may include proposed import tariff surcharges and the promptness of delivery. Awarded vendors must be registered with the North Carolina Secretary of State within ten business days of notification. Key requirements include compliance with E-Verify for employers with more than 25 employees, adherence to safety standards from organizations such as the American Society of Mechanical Engineers and the American Gas Association, and the removal of all waste and debris following installation. Payment is contingent upon inspection and acceptance of the goods or services.
State of NC - Community Colleges Systems Office

POSTED

about 1 month ago

DEADLINE

in 1 day
View Details
NAICS: 423730
Federal
Building 220 Lab A10 Environmental AHU ReplacementThe Department of Commerce is forecasting a project for the replacement of an Environmental Air Module cooling system, specifically AHU # 2, located in Lab A10 of Building 220. The work is scheduled to be performed in Gaithersburg and is categorized under NAICS code 423730. This procurement opportunity was posted on August 21, 2026. Interested parties may coordinate with Sherri Mohr or the DOC OSDBU for further information regarding this facility upgrade.

POSTED

2 months ago

DEADLINE

N/A
View Details

More opportunities from Department Of Justice → Fci Gilmer

Same awarding agency

NAICS: 423620
Federal
HVAC Equipment Supply (Commercial Off-The-Shelf Units)
Household Appliances, Electric Housewares, and Consumer Electronics Merchant Wholesalers

POSTED

8 months ago

DEADLINE

N/A
View Details
NAICS: 541512
Federal
Secure Handling & Protection of DOJ Information (IT Security Services)
Computer Systems Design Services

POSTED

8 months ago

DEADLINE

N/A
View Details
NAICS: 423330
Federal
Roofing Materials SupplyThis contract involves the supply of specific roofing materials, including VRS Reinforcement Termination and VRS Peel-and-Stick Uncured Flashing, intended for use at the FCI Gilmer facility located in Glenville, zip code 26351. It is a subcontract procurement under a Total Small Business Set-Aside, aligning with FAR 19.5 regulations, and falls under the NAICS code 423330, which pertains to roofing materials and related supplies. The contracting agency is the Department of Justice, specifically for FCI Gilmer. The solicitation was posted on March 6, 2026, and the contract focuses on sourcing these roofing products to support facility maintenance or construction activities at the designated location. While some details like a point of contact and precise office address are not specified, the contract emphasizes the participation of small businesses through its set-aside designation. The procurement appears to support ongoing infrastructure needs with specialized materials to ensure proper roofing installation and performance.
Roofing, Siding, and Insulation Material Merchant Wholesalers

POSTED

8 months ago

DEADLINE

N/A
View Details
NAICS: 541611
Federal
Privacy and Data Protection ComplianceThis contract focuses on ensuring compliance with Department of Justice privacy requirements, specifically addressing the protection of Personally Identifiable Information (PII), mandatory breach reporting, and the provision of annual training. It also requires all personnel involved to execute nondisclosure agreements (NDAs) to maintain confidentiality standards. The contract is set as a Total Small Business Set-Aside under FAR 19.5, classified under NAICS code 541611, which pertains to administrative management and general management consulting services. Performance of the contract is designated for Glenville, with the Department of Justice's FCI Gilmer serving as the agency associated with the subcontract. The contract was posted in March 2026 and includes strict adherence to privacy policies crucial for handling sensitive information within the DOJ framework. This ensures that all subcontractor personnel are adequately trained and legally bound to protect data confidentiality and promptly report any security breaches.
Administrative Management and General Management Consulting Services

POSTED

8 months ago

DEADLINE

N/A
View Details
NAICS: 541690
Federal
Supply Chain Risk Management (SCRM) and Third-Party AssessmentsThis contract involves the development and implementation of a comprehensive Supply Chain Risk Management (SCRM) Plan in alignment with the NIST SP 800-161 framework, focusing on identifying, assessing, and mitigating risks within the supply chain. The scope includes coordinating Third-Party Assessment Organization (3PAO) assessments to validate the effectiveness of controls and ensure that all subcontractors adhere to mandated security controls, specifically those outlined from SR-2 through SR-11. The effort is aimed at enhancing supply chain security and maintaining compliance with federal standards. The contract is designated as a Total Small Business Set-Aside under FAR 19.5 and falls under the NAICS code 541690, indicating professional services related to other scientific and technical consulting. The Department of Justice, through the Fci Gilmer office, is the awarding agency, with performance required in Glenville, West Virginia (zip code 26351). This subcontract prioritizes small business involvement in addressing critical supply chain risks affecting government operations.
Other Scientific and Technical Consulting Services

POSTED

8 months ago

DEADLINE

N/A
View Details
NAICS: 541512
Federal
Cybersecurity Compliance and System HardeningThe contract involves implementing and maintaining cybersecurity controls for Department of Justice information systems, ensuring compliance with the NIST SP 800-53 standard. Key responsibilities include system hardening, access control management, audit logging, and vulnerability management to protect DOJ systems from cyber threats. This work supports ongoing efforts to strengthen security posture and safeguard sensitive government data. Designated as a total small business set-aside under the SBA provisions (FAR 19.5), the subcontract is aligned with NAICS code 541512, covering computer systems design services. The performance location is Glenville, West Virginia, with the Department of Justice's FCI Gilmer office overseeing the contract. The contract was posted on March 6, 2026, and emphasizes adherence to rigorous cybersecurity frameworks to ensure the integrity and confidentiality of DOJ information systems.
Computer Systems Design Services

POSTED

8 months ago

DEADLINE

N/A
View Details

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Miguel
Hillary
Keith Deutsch
Christine

Join 750+ contractors already using CLEATUS