Fire Alarm Testing and Maintenance

THIS SOLICITATION REPLACES THE INITIAL SOLE SOURCE INTENT TO AWARD SOLICITATION NUMBER FA8601-12-T-0309 This is a combined synopsis/solicitation, 100% small business set-aside, for a commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation FA8601-12-T-0347 is issued as a Request for Proposals (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-61, Effective 13 September 2012. The associated standard industrial classification (SIC) code is 7699 and the North American Industry Classification System (NAICS) code is 811310. The small business size standard is $7 Million. Contract financing is NOT provided for this acquisition. The RFP has three (3) line items for non-personal services. LINE ITEM 0001: Provide testing and maintenance for the fire alarm system Digitizer contract. POP is 30 September 2012 to 29 September 2013, in accordance with the attached Performance Work Statement. LINE ITEM 1001: Provide testing and maintenance for the fire alarm system Digitizer contract. POP is 30 September 2013 to 29 September 2014, in accordance with the attached Performance Work Statement. LINE ITEM 2001: Provide testing and maintenance for the fire alarm system Digitizer contract. POP is 30 September 2014 to 29 September 2015, in accordance with the attached Performance Work Statement. The period of performance is to begin 1 October 2012 through 30 September 2015. Department of Labor Wage Determination No. 2005-2419, Revision No. 16, dated 13 June 2012 applies to this acquisition. Proposals shall contain a complete description of how the offeror will provide all of the services required and how the offeror will meet the performance standards specified in Performance Work Statement. A general overview, general comparison, or statement such as "able to provide the requirements" or "meets or exceeds minimum requirements" is unacceptable and will not be evaluated for potential acceptance. Proposals shall also include the requirements found in the Instructions to Offerors including the name, address and telephone number of the offeror's firm; point of contact's name, phone, and email address; how long the proposal is valid (minimum 60 days) etc. Payment terms shall be Net 30; however, proposals may offer discount terms for earlier payment. The following FAR Provisions and Clauses apply to this acquisition. Copies of all provisions and clauses, including Representations and Certifications, are available at http://farsite.hill.af.mil/. 52.204-6, Data Universal Numbering System (DUNS) Number 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations - Representation 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) 52.212-1, Instructions to Offerors - Commercial Items (Jun 2008) 52.212-2, Evaluation Factors - Commercial Items (The evaluation factors for the fill-in portion are price, ability to comply with required schedule, and past performance.) The government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The factors that shall be used to evaluate proposals are Technical, and Price, as expounded below. The Technical factor will be rated on an "acceptable" or "unacceptable" basis using the rating and descriptions in the table below: Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation. Unacceptable Proposal does not clearly meet the minimum requirement of the solicitation. a. FACTOR 1 - Technical 1. Subfactor 1 - Experience a. Vendors must have at least two years of hands-on experience maintaining the Digitize System 3505. Vendors are required to submit the names of sites they've worked on, and the name of the Digitize equipment that was installed and maintained. b. Vendors must list all Digitize System 3505 training and/or seminars completed with Digitize, Inc. within the last four years. Vendors are required to submit proof of completion of this training. c. Vendors are required to have at least two years of experience working with and maintaining fire alarm panels. They must also have experience with three different types of panels d. Vendors are required to have at least two years of experience working with and maintaining fire alarm monitoring systems. 2. Subfactor 2 - Response Time a. Vendors are required to have a response time and be onsite at Wright-Patterson Air Force Base within two hours of receiving a call. b. FACTOR 2 - Price 1. The Government intends to award one firm fixed price (FFP) contract resulting from this solicitation to the small business responsible offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose proposal conforms to the solicitation requirements. The Government intends to award without discussions and the Government reserves the right not to make an award at all. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options shall not obligate the Government to exercise the option(s). The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. For the purpose of exercising the Option to Extend Services, prices will be considered to have been evaluated based on the prices submitted in the offer that resulted in award of the contract or based on prices in the contract subsequent to a bilateral modification after award. The Government may exercise the Option to Extend Services in accordance with the clause at FAR 52.217-8 at anytime during the life of the contract. The pricing of the Option to Extend Services will be at the prices in effect during the performance period in which the Option to Extend Services is exercised. 52.212-3 with Alt I, Contractor Representations and Certifications 52.252-1, Solicitation Provisions Incorporated by Reference 52.252-2, Clauses Incorporated by Reference The following clauses are hereby incorporated and will be included in subsequent award either by reference or in full text. 52.204-9, Personal Identity Verification of Contractor Personnel 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Aug 2012) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.212-4, Contract Terms and Conditions, Commercial Items Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items applies to this acquisition. 52.217-8, Option to Extend Services 52.217-9,Option to Extend the Term of the Contract 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post-Award Small Business Program Representation (Apr 2009) 52.222-3, Convict Labor 52.222-18, Certification Regarding Knowing of Child Labor for Listed End Products 52.222-19, Child Labor - Cooperation With Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-22, Previous Contracts and Compliance Reports 52.222-25, Affirmative Action Compliance 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Special Disabled Veterans 52.222-36, Affirmative Action for Workers with Disabilities 52.222-37, Employment Reports on Special Disabled Vets 52.222-41, Service Contract Act of 1965 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. This Statement is for Information Only: It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits WG-10, Fire Alarm System Mechanic $27.43 (End of Clause) 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.237-2, Protection of Government Buildings, Equipment, and Vegetation The following DFARS clauses apply to this acquisition: 252.209-7999, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under and Federal Law 252.212-7000, Offeror Representations and Certifications-Commercial Items 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items 252.225-7012, Preference for Certain Domestic Commodities 252.232-7003, Electronic Submission of Payment Requests 252.247-7023, Transportation of Supplies by Sea (May 2002) 252.247-7023, Transportation of Supplies by Sea, Alternate III (May 2002) 5352.201-9101, Ombudsman 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to AF Installations ASC/PKO G-001, WAWF Electronic Invoicing Instructions ASC/PKO H-002, Delivery Procedures Commercial Vehicles Offerors must be registered in SAM prior to award for solicitations. Website: https://www.sam.gov/portal/public/SAM/ All records from CCR/FedReg, ORCA, and EPLS, active or expired, were moved to SAM. If you had an active record in CCR, you have an active record in SAM. You do not need to do anything in SAM at this time, unless a change in your business circumstances requires updates to your Entity record(s) in order for you to be paid or to receive an award or you need to renew your Entity(s) prior to its expiration. SAM will send notifications to the registered user via email 60, 30, and 15 days prior to expiration of the Entity. To update or renew your Entity records(s) in SAM you will need to create a SAM User Account and link it to your migrated Entity records. By submission of a proposal, the offeror acknowledges the requirement that a prospective awardee must be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation. For information concerning this solicitation, contact Alex Davis at contact@example.gov Submit proposals, Representations and Certifications, and System for Award Management information to arrive not later than 3:00 PM Eastern on 27 September 2012 to: AFLCMC/PKOBA Attn: Alex Davis 1940 Allbrook Drive, Suite 3 Wright-Patterson AFB OH, 45433-5309 Proposals, Representations and Certifications, and System for Award Management information can also be e-mailed to contact@example.gov, or faxed to +1 (555) 000-0000. E-mail submissions must contain the subject line, "Solicitation FA8601-12-T-0347, Fire Alarm Testing and Maintenance." E-mail filters at WPAFB are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the prescribed subject line is not included, the e-mail may not get through the e-mail filters. Also .zip or .exe files are prohibited attachments and may be deleted by the WPAFB e-mail filters. Ensure only .pdf, .doc, or .xls documents are sent as attachments to e-mail. The e-mail filters may delete any other form of attachments.