Fire control panel monitoring/maintenance/Repairs

COMBINED SYNOPSIS/SOLICITATION The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551: Building 301 Building 302 Building 303 Building 305 Building 306 Maintenance Archive (MA) In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance. (i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 1333MF26Q0105 is issued as a request for quotation (RFQ), for inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices. This acquisition is set-aside for small business concerns. The associated NAICS code is 238220. The small business size standard is $19 Million. The Government intends to award a trade-off, single award firm fixed-price purchase order on an all or none with payment terms of Net 30. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. (ii) A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable). CLIN 0001 – Base Year The objective of this contract is to inspect, test, repair, maintain, and ensure the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices located within the following buildings located at NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551: Building 301 Building 302 Building 303 Building 305 Building 306 Maintenance Archive (MA) In addition to maintenance and repair services, the Contractor shall provide and install new fire alarm notification and initiating devices in designated facilities that currently lack complete fire alarm coverage. The Contractor shall furnish all non personal service labor, materials, equipment, permits, testing, programming, and documentation necessary to provide fully operational and code-compliant systems. The Contractor shall maintain all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards. Services shall include scheduled inspections, preventative maintenance, corrective repairs, emergency response services, and documentation of system condition and performance in accordance with the Statement of Work. Period of Performance date of award for one year. CLIN 1001 – Option Year 1 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following the base year. CLIN 2001 – Option Year 2 Continued Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary for maintaining all fire alarm systems in peak operating condition to ensure life safety, property protection, and compliance with applicable codes and standards in accordance with the Statement of Work. Period of Performance for one year following option year one. (iii) Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102). See attached Statement of Work which applies to Base Year and all Option Years 1 – 2, and Department of Labor Wage Rates: WD 2015-5233, Revision No 35, dated Aug 22, 2026 , which can be found on: https://sam.gov/content/wage-determinations INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. PROVIDE MONTHLY AND ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD. (iv) Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47). The start date is an estimate and is subject to new funding approval processes. If there is a significant delay in awarding this contract, a shortened base year Period of Performance may be utilized or an updated quote may be requested with a new 12-month base year and corresponding option years. Period of performance shall be: Base Year: 12 months from Date of Award (DOA). Option Period 1: 12 months, dates to be determined after DOA is known. Option Period 2: 12 months, dates to be determined after DOA is known. Place of Performance is .NMFS, Southeast Fisheries Science Center, Galveston Laboratory located at 4700 Avenue U, Galveston, Texas 77551 (v) A list of solicitation provisions that apply to the acquisition (see 12.205(a)) can be found on the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions. RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of provision) A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Please contact Michael "Mike" Cordova at michael.cordova@noaa.gov with a cc to Suzanne.Johnston@noaa.gov for the date and time to visit the site. Only one site visit will be conducted and vendors are encouraged to attend. All questions during the site visit should be submitted electronically to Suzanne.Johnston@noaa.gov.Vendors shall not ask questions while on a site visit. (vi) A list of contract clauses that apply to the acquisition (see 12.205(b)) can be found on the Request for Quote Form SF18 attachment in Section titled Contract Terms and Conditions. (vii) Quotes are required to be received in the contracting office no later than 12pm EST/EDT on 9/14/2026. All quotes must be submitted electronically via email to Suzanne.Johnston@noaa.gov. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT. (viii) Any other additional information required by 5.101(c). Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM. Instructions to Offerors Addendum to RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) (Deviation Jan 2026) NOTICE TO QUOTERS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Quotes that are non-responsive may be excluded from further evaluation and rejected without further notification to the quoter. 1. Email quotes are required and can be sent to Suzanne.johnston@noaa.gov. Submit a single unified combined PDF file quotation to the office specified in this solicitation at or before the time specified in the solicitation. 2. Quoters shall have an active registration in the System for Award Management (https://sam.gov/content/home) in order to provide a quote and be eligible for award. 3. Quotes shall include: * Signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments * Quoter's UEID/CAGE CODE * Responses to each item listed below. Quoters should assume that the Government has no prior knowledge of them or their experience and capability. EVALUATION APPROACH: Technical Approach. Provide details describing the Quoter’s overall technical approach to convey the Quoter’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. A detailed technical approach write-up describing how the Quoter will perform this service is required to be submitted regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how Quoter’s company plans on performing the tasks listed in the attached Statement of Work (i.e., performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.). The Quoter’s past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management, and customer satisfaction. Experience. Provide details describing the Quoter’s background and past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, length of time to complete, cost management, communications between contracting parties, project management, and customer satisfaction. Quoter must provide the following and also include all requirements from RFO 52.212-2 Clause: 1. Written documentation demonstrating a minimum of 5 years’ experience in installing, inspecting, testing, repairing, maintaining, and ensuring the operational readiness of all existing fire alarm systems, fire extinguishers, and backflow prevention devices. 2. Written documentation from the Manufacturer of any required system stating Quoter’s authorization to install and eligibility to obtain the Manufacturer's warranty, so that the Manufacturer is able to, and willing to, issue the required Warranty to the Government. Written documentation of quoter’s certifications per the requirements outlined in the statement of work Price. The quoted prices will be evaluated but not scored. The Government will evaluate the price quote for completeness and reasonableness in relation to the requirements as described in the Statement of Work. RFO 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (SEP 2023) (Deviation JAN 2026) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) RFO 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) (Deviation Jan 2026) Quotes will be evaluated based on the factors set forth in paragraph (a) using Tradeoff procedures. (a) Evaluation factors. The Government will award a single order resulting from this RFQ to the responsible Quoter whose quote conforming to the RFQ will be most advantageous to the Government, price and non-price factors considered. The non-price factors are of equal importance, and when combined, are more important than price. The evaluation criteria for each of the factors are as follows: Factor 1. Technical Approach. Provide details describing the Quoter’s overall technical approach to convey the Quoter’s understanding of, approach to, and ability to successfully perform the requirements as described in the Statement of Work. A detailed technical approach write-up describing how the Quoter will perform this service is required to be submitted regardless of whether a site visit was made or not. The technical approach write-up must not be a reiteration of the Statement of Work, but how Quoter’s company plans on performing the tasks listed in the attached Statement of Work (i.e., performance checklists, anticipated number of employees, anticipated hours at the facility and/or confirmation of supplies being provided, etc.). Written documentation of quoter’s certifications per the requirements outlined in the statement of work Factor 2.Experience. Provide details describing the Quoter’s background and past performance on contracts performing the same or similar requirements as described in the Statement of Work. Include a brief description of the contract requirements, length of time to complete, cost management, communications between contracting parties, project management, and cu