Fire Suppression Sprinklers at Coatesville VAMC
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The contract is a five-year firm-fixed-price procurement for comprehensive obstruction inspection, testing, and maintenance of fire sprinkler systems at the Coatesville VA Medical Center in Pennsylvania, issued under solicitation number 36C24426Q0415 as a Service-Disabled Veteran-Owned Small Business Set-Aside under NAICS code 811310. The work encompasses internal pipe assessments, valve inspections, fire department connection hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges across 14 designated buildings, executed in five tranches over the base year and four option years, with each tranch requiring full service, testing, calibration, and documentation within 30 calendar days of award. In addition to the five-year sprinkler inspection cycle, an annual fire pump inspection in Building 1’s attic is required each year, involving flow testing at 100% rated capacity, pressure and flow measurements, comparison to manufacturer’s pump curves, and recording of voltage and amperage data, with all findings documented for VA review. All work must strictly comply with NFPA 25 (current edition), VA policies, the VA Fire Protection Design Manual, and the Fire Safety Guidebook, with inspections performed only Monday through Friday during standard administrative hours, no weekends or federal holidays allowed. Contractor personnel must wear visible badges displaying company name and employee name, coordinate all system shutdowns with the designated VA point of contact, adhere to all VA safety protocols, and submit detailed inspection reports—including photographic evidence and corrective action recommendations—within five business days of completion. The contract is structured with one base year and four options, each with dedicated line items for program management, building-specific services, and annual pump inspections, and the award will be made to the lowest-priced, responsible offeror who fully complies with submission requirements, including a signed SF 1449, completed VAAR 852.219-75 certifying compliance with small business subcontracting limits, and current registration in SAM and the VetCert database. Payment will be made via electronic funds transfer in accordance with federal prompt payment rules, with invoices submitted electronically through Tungsten Network in arrears after each job completion, and the Government retains the right to inspect, reject, or require reperformance of nonconforming work without additional cost to the government.
General Info
Agency
NAICS
Place of Performance
Coatesville, PA, 19320, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.