This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on July 22, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Fire Suppression Sprinklers at Coatesville VAMC
Contract Overview
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This contract is a Firm-Fixed-Price solicitation issued by the Department of Veterans Affairs, Network Contracting Office 4, for the Five-Year Obstruction Inspection of Sprinkler Systems at the Coatesville VA Medical Center in Pennsylvania. The procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) under NAICS code 811310, with a small business size standard of $12.5 million. The contractor must provide all labor, materials, equipment, and supervision to conduct comprehensive inspections and maintenance of sprinkler systems in accordance with NFPA 25 and VA-specific policies, including internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges across designated buildings. Work is structured over a base period and four option years, with specific groups of buildings assigned to each period, all requiring completion within 30 calendar days of award for each tranch. Annual fire pump inspections in Building 1’s attic are required for each year of the contract, including flow testing, pressure measurements, and performance comparisons to manufacturer specs, with full documentation submitted to the VA point of contact. All tasks must be performed Monday through Friday during administrative hours, with no work on weekends or federal holidays, and all personnel must wear visible identification badges. Contractors must comply with strict reporting and administrative requirements, including submission of inspection reports within five business days of work completion, containing findings, deficiencies, photographic evidence, and corrective actions. Payment will be made electronically via the System for Award Management in arrears after each job is completed, following VAAR Clause 852.232-72 and submitted through the Tungsten Network portal. Invoicing must meet the requirements of 5 CFR part 1315.9(b). The contract incorporates several FAR clauses including whistleblower protections, prohibitions on forced confidentiality agreements, prohibitions on contracting with inverted domestic corporations, and requirements for combatting trafficking in persons and equal opportunity for workers with disabilities. Contractors must be registered in both SAM and the SBA’s VetCert database at time of quote submission and award, and must complete and return VAAR 852.219-75 and SF 1449 as part of their proposal. The offer must include all line items without edits, provide precise unit and total pricing, and maintain firm prices for 60 days. Amendments have modified the contract by removing CLINs 00
General Info
Place of Performance
Coatesville, PA, 19320, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Amendment 0005
- Deleted requirements for CLINs 0003 and 0004. No other substantive changes, all other requirements remain unchanged.
Amendment 0004
- Changed the Site visit time on the 9th to 10:00AM EST
- Added attachment for contractors to provide notice of attendees: titled "Site Visit Information". Failure to submit this prior the Site Visit will result in admittance to tour the facilities- this will be strictly enforced.
Amendment 0003
-Delected Base and Option Years for "Program Management"
- Added: RFI Questions and Answers
-Added: Sprinkler Inspection Reports
Statement of Work
Five-Year Obstruction Inspection of Sprinkler System
Coatesville VA Medical Center
1. Scope
The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.
2. Applicable Standards
All work shall comply with NFPA 25 (current edition) and VA policies and directives.
3. Requirements
The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.
3.1. Building 1 Annual Inspection
The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.
3.2. Sprinkler System Maintenance & Internal Inspection
A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139. Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:
Base Year- Services for Buildings 1, 2, 3
Option Year 1- Services for Buildings 4, 6, 7
Option Year 2- Services for Buildings 8, 9, 38
Option Year 3- Services for Buildings 39, 57, 59
Option Year 4- Services for Buildings 69, 138, 139
Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.
3.3. Miscellaneous Maintenance Repairs
Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.
4. Deliverables
Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.
5. Government Responsibilities
The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.
6. References
The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.
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