Fleet Card Products and Services

The contract issued by the Washington Department of Fish and Wildlife seeks to acquire fleet card products and services designed for purchasing fuel, maintenance, and roadside assistance across a broad spectrum of fuel types, including gasoline, diesel, biodiesel, marine, aviation, and propane. It also encompasses electric vehicle charging station payments via the fleet card. The procurement aims to establish a comprehensive, competitive contract with an estimated value between 8 million and 12 million dollars, covering a performance period from January 2026 through January 2031. The solicitation, identified as IFB 25-00016, emphasizes strict compliance with technical specifications, evaluation criteria, and procurement standards outlined in multiple appendices, including detailed technical requirements, cost components, bidder profiles, and certifications. The process incorporates a formal complaint, debrief, and protest procedure to ensure transparency and fairness, with the Washington Department of Fish and Wildlife acting as the primary contracting authority. The contractual framework includes standard terms such as general conditions, scope of work, payment and performance obligations, security and confidentiality provisions, and compliance with applicable state and federal regulations. The contract emphasizes responsible vendor registration, security protocols, and adherence to labor and safety standards, including workers’ rights certifications. Evaluation of proposals will be based on a combination of technical factors—such as card acceptance, customer service, implementation, and training—and cost considerations, with a points-based scoring system guiding award decisions. Deliverables include detailed implementation plans, technical specifications, and data reporting, while performance is inspected at delivery sites with final acceptance contingent upon conformity to contractual standards. The procurement process is conducted via a sealed bid method, with submissions required in specified formats and by designated deadlines, ensuring a competitive and transparent selection aligned with state procurement policies.