FLIR Camera Cores & Modules

SOLICITATION FOR FLIR Camera Cores & Modules FBI-FY18-9376 PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE PUBLISHED This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition. No partial quotes will be considered. No partial award will be made Solicitation FBI-FY18-9376 is issued as a request for quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95. This acquisition is a total set-aside for small business with the NAICS code 423410 Photographic Equipment and Supplies Merchant Wholesalers with a small business size standard of 200 employees. This acquisition is for a Brand-Name or Equivalent as authorized under FAR 6.302-1(c)(2). The resultant contract will be a Firm-Fixed Price (FFP) contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95. This requirement will be awarded as a commercial item, fixed price purchase order under the procedures at FAR Parts 12 and 13. Technical Requirements The Federal Bureau of Investigations (FBI), Tracking Technology Unit (TTU) has a requirement for: Item # Description No. Units Unit Price Total Price 1 Four (4) Forward-Looking Infrared (FLIR) Tau-2 640 100mm Thermal Imaging Camera Core (SKU# 46640100H-FPNLX) 4 $ $ 2 Four (4) Forward-Looking Infrared (FLIR) Tau VPC Module (SKU# 421-0039-00) 4 $ $ TOTAL $ All quotes for - equivalent must meet or exceed all specifications for brand-name items. Additional documentation for specifications are attached in solicitation. Shipping: Deliveries under this order shall be FOB destination. Delivery is required within 60 days of contract award. New instrument only, and a model currently in production only, no grey market or refurbished products or demonstrator instruments will be accepted. Items must be in original packaging, never used, and not altered in any way. Components of the requested equipment must be manufacturer-approved and may not be compatible, remanufactured, or refurbished equipment. All items must be procured through a manufacturer approved distribution channel. Sellers must be able to document their ability to provide items through manufacturer approved distribution channels upon request. Additional requirements: The vendor shall extend to the Government full coverage under a normal commercial warranty. Acceptance of the warranty does not waive the Government rights with regard to the other terms and conditions of this contract. The warranty period shall begin upon final acceptance of all supplies ordered and provided to the Government by the vendor. FAR clauses and provision applicable to this acquisition can be obtained from the website http://farsite.hill.af.mil/. Questions: Interested Offerors must submit any questions concerning this solicitation at the earliest time possible to enable the Buyer to respond. Questions may be submitted to the attention of Larry Gillman at contact@example.gov no later than 1:00 PM EST, July 16, 2018. All responses to questions submitted will be posted as modification/amendment to the solicitation. Evaluation factors: Award will be made based on Lowest Price Technically Acceptable (LPTA) basis. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes evaluated as technically acceptable will be ranked from lowest to highest price based on the total evaluated price. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors. The contractor shall address the following three factors: 1. Factor 1 - Technical Capability - Quoters shall clearly demonstrate their technical ability to meet the Technical Requirements of the Request for Quotations. 2. Factor 2 - Past Performance - Contractor's record will be reviewed in SAM and PPIRS for any adverse performance history. Additionally, the Government may consult any other available source of past performance information, including but not limited to, a contracting officer's knowledge of and previous experience with an offeror providing the supply or service being acquired in evaluation of past performance. 3. Factor 3 - Price - The offeror shall complete CLIN pricing on Page 1 of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices. AWARD DECISION: The award decisions will be made as follows: (1) Step One - Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government's requirement. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated - unacceptable, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable will be considered for award. The ratings are defined in the following table. Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation. Only those quotes determined acceptable will be considered for award. Once deemed acceptable, all technical quotes are considered to be equal. Unacceptable Quote does not clearly meet the minimum requirements of the solicitation. Quotes with an unacceptable rating will not be considered for award. (2) Step Two'Evaluate Past Performance The past performance ratings are defined below: Rating Description Acceptable Based on the Offeror's performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror's performance record is unknown (see Note below). Unacceptable Based on the Offeror's performance record, the Government has no reasonable expectation that the Offeror will successfully perform the required effort. NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, - unknown shall be considered - acceptable. (3) Step Three - Evaluate Price. The offeror's Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 3 - Price. (4) Step Four - Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror's quote to the terms and conditions of the solicitation. DISCLAIMER: This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror's submission of a quote constitute a contract or authorize the individual or company to being work. The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer. Additional requirements: Invoicing shall be provided in a single, consolidated invoice after all supplies ordered have accepted by the Government. The consolidated invoice shall be sent to contact@example.gov. Quote Submissions: Interested Offerors must submit a complete quotation for all supplies designated, no partial quotes will be accepted. All quotes must be valid for 90 days after the closing date of this solicitation. Quotes must be submitted by email to attention of Larry Gillman at contact@example.gov no later than 3:00 pm EST, July 20, 2018. FAR clauses and provision applicable to this acquisition can be obtained from the website http://farsite.hill.af.mil/ The selected Offeror must comply with the following commercial item terms and conditions: FAR 52.212-1, Instructions to Offerors - Commercial Items (JAN 2017), FAR 52.212-2 Evaluation - Commercial Items (OCT 2014). The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2017). FAR 52.212-4, Contract Terms and Conditions - Commercial Items (JAN 2017) applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, (JAN 2018) will apply (see attachment-1). The full text of a FAR clause may be accessed electronically at http://www.acquisition.gov/far/ Addendum to 52.212-1, Modify (b) Submission of Offers to read as follows: Quotes shall be submitted by e-mail to Larry Gillman, Contracting Officer, at contact@example.gov, no laterthan 3:00 PM EST, July 20, 2018. Quotes shall be clearly marked RFQ FBI-FY18-9376. Offerors are hereby notified that if quotes are not received by the date, time and location specified in this announcement, they will not be considered. Telephone requests will not be allowed. All offers must be valid for 90 calendar days from the closing date for this solicitation. Quotes must include pricing and product description for each line item listed under Technical Requirements Table above. Quotes may be sent via company standard quotation form but must include the following information: Tax ID#, DUNS#, Cage Code #, Point of Contact with e-mail address and telephone information. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. The FBI is utilizing a new financial system that has a direct interface with SAM. If any current FBI vendor data conflicts with SAM data, the information contained in SAM may override the Bureau current information. The Offeror's information in SAM must be updated and accurate, and shall include Tax ID#, EFT, DUNS#, Cage Code #, address and contact information. The EFT banking information on file in SAM will be used to process payment to vendors. If the Contractor does not maintain an active registration in SAM, payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM. Effective April 1, 2016, all commercial invoices shall be submitted via the following new process: The invoice should be attached to an email, and sent to the following address: contact@example.gov It is imperative that the invoice contain current and accurate contract information (contract/order number), otherwise the invoice risks being rejected. Upon receipt of the invoice, a confirmation email will be sent back to the sending email address. At this point, the invoice is considered received and will begin processing through the FBI's internal payment systems. Please note, invoices received before 5pm EST (Monday-Friday) will be considered received that business day. Any invoice received after 5pm EST will be considered received and will be entered into the invoice system on the following business day. *****************End of Statement*****************************************