67--Video Equipment

Page 5 of 9 COMBINED SYNOPSIS/SOLICITATION FOR VIDEO EQUIPMENT PURCHASE This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. This will be an all or none based award. The Government will accept quotes from all responsible sources with the capability to provide the brand name or equal product cited and will award a contract resulting from this VA119A-17-Q-0408 to the responsible vendor whose offer conforms to the solicitation and is considered to be most advantageous to the Government. Offers will be evaluated on the basis of the Lowest Price Technically Acceptable (LPTA). An equal must be an exact equal and will require approval by the originator prior to award. All part numbers must be manufacturer's part numbers. All quotes must include the delivery lead time after award of contract. All items must be on contract at time of submission. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. This solicitation is 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). This is a brand name or equal solicitation. The applicable NAICS for this procurement is: 423410 (Photographic Equipment and Supplies Merchant Wholesalers). Contract Line Items: See below for salient characteristics in the Statement of Need A. STATEMENT OF NEED The department of Veterans Affairs Media Services Division requires the following video production equipment to replace aging video equipment currently in use. The camera system specified is configured to support a digital workflow for improved capability and production. LINE # ITEM DESCRIPTION PART NUMBER - CAMERA BODIES 1 Sony PXW-FS5 4K XDCAM Camera System Super 35 CMOS Sensor with 18-105 mm Lens PXW-FS5 CAMERA LENSES 2 Sony 28-135mm F4 Full-frame Power Zoom E-Mount NEX Camera Lens Bundle- SELP28135G NK 3 Sony 10-18mm F/4 E-mount NEX Camera Lens MFR: SEL1018 4 Zeiss Compact Prime CP.2 35mm/T1.5 Super Speed E Mount with Imperial 1916-648 5 Rokinon Sony E Mount Three Cine Lens Bundly w/24mm 35mm & 85mm Rokinon Lenses . Rokinon 85mm t/1.5 Cine Aspherical Lens for Sony E-Mount (CV85M-NEX) .Rokinon 35mm T1.5 Cine Lens for Sony E (CV35-NEX) .Rokinon 24mm T1.5 Cine Lens for Sony E (CV24M-NEX) ROSFCKSE 6 Sony 28-135mm F/4 Full-frame Power Zoom E-Mount NEX Camera Lens Bundle .Vivitar VIVUV95 UV Mulit-Purpose Glass Filter, 95mm (VIVUV95) .Vivitar 95mm Multi-Coated CPL Filter (VIV-MC-CPL-95) .Pro Optic Complete Optics Care and Cleaning Kit (PRO-XCP-K1) .Corel Digital Creative Software Kit-Suite 2 Elite Edition (51388-ND) .Sony 28-135mm F4 Full-frame Power Zoom E-Mount NEX Camera Lens (SELP28135G) .Adorama LP99 Lens Pen Lens Cleaner (NLP1) SELP28135G CAMERA POWER 7 Sony BPU90 Rechargeable Lithium-ion Battery Pack BPU90 8 Watson NP-F975 Lithium-Ion Battery Pack (7.4V, 7800mAh) B-4206 9 Sony BP-U60 Lithium-Ion Battery for PMW-Ex1 Camcorder, INFO Function, 56 BP-U60 CAMERA RECORDING 10 SanDisk Extreme PRO 256GB UHS-I Class 10 U3 V30 SDXC Memory Card SDSDXXG-256G-ANCIN 11 Feelworld 10.1 IPS 3G-SDI Seamless Switch Dual Color Camera Top Monitor FW1019 HDMI CABLE 12 Pearstone High-Speed HDMI to HDMI Cable with Ethernet-Black 1.5 (0.5m) HAD-1015 A.1 Delivery Address and POC: Ship To and Mark For: Name: Carmen Y. Cordoba Address: Media Services Division 810 Vermont Ave., NW Mail Code: 032B Washington, D.C. 20420 Voice: +1 (555) 000-0000 Email: contact@example.gov A.2 Delivery Date: 30 days ARO Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination A.3 Special Shipping Instructions: Prior to shipping, Contractor shall notify Site POCs, by phone followed by email, of all incoming deliveries including line-by-line details for review of requirements. Contractor cannot make any changes to the delivery schedule at the request of Site POC. Contractors must coordinate deliveries with Site POCs before shipment of hardware to ensure sites have adequate storage space. All shipments, either single or multiple container deliveries, will bear the VA Purchase Order number on external shipping labels and associated manifests or packing lists. In the case of multiple container deliveries, a statement readable near the VA PO number will indicate total number of containers for the complete shipment (ex. Package 1 of 2 ), clearly readable on manifests and external shipping labels. Packing Slips/Labels and Lists shall include the following: IFCAP PO # ____________ (i.e., 166-E11234) Total number of Containers: Package ___ of ___. (i.e., Package 1 of 3) B.PRICE/COST SCHEDULE ITEM INFORMATION ITEM # DESCRIPTION OF SUPPLIES QUANTITY PART NUMBER UNIT UNIT PRICE AMOUNT Camera Bodies - Brand Name or Equal Item 0001 Sony PXW-FS5 4K XDCAM Camera System Super 35 CMOS Sensor with 18-105 mm Lens 3 PXW-FS5 $______ $______ $______ Camera Lenses - Brand Name or Equal Item 0002 Sony 28-135mm F4 Full-frame Power Zoom E-Mount NEX Camera Lens Bundle- 1 SELP28135G NK EA $______ $______ 0003 Sony 10-18mm F/4 E-mount NEX Camera Lens 1 MFR: SEL1018 EA $______ $______ 0004 Zeiss Compact Prime CP.2 35mm/T1.5 Super Speed E Mount with Imperial 1 1916-648 EA $______ $______ 0005 Rokinon Sony E Mount Three Cine Lens Bundly w/24mm 35mm & 85mm Rokinon Lenses . Rokinon 85mm t/1.5 Cine Aspherical Lens for Sony E-Mount (CV85M-NEX) .Rokinon 35mm T1.5 Cine Lens for Sony E (CV35-NEX) .Rokinon 24mm T1.5 Cine Lens for Sony E (CV24M-NEX) 1 ROSFCKSE EA $______ $______ 0006 Sony 28-135mm F/4 Full-frame Power Zoom E-Mount NEX Camera Lens Bundle .Vivitar VIVUV95 UV Mulit-Purpose Glass Filter, 95mm (VIVUV95) .Vivitar 95mm Multi-Coated CPL Filter (VIV-MC-CPL-95) .Pro Optic Complete Optics Care and Cleaning Kit (PRO-XCP-K1) .Corel Digital Creative Software Kit-Suite 2 Elite Edition (51388-ND) .Sony 28-135mm F4 Full-frame Power Zoom E-Mount NEX Camera Lens (SELP28135G) .Adorama LP99 Lens Pen Lens Cleaner (NLP1) 2 SELP28135G EA $______ $______ 0007 Sony BPU90 Rechargeable Lithium-ion Battery Pack 4 BPU90 EA $______ $______ 0008 Watson NP-F975 Lithium-Ion Battery Pack (7.4V, 7800mAh) 4 B-4206 EA $______ $______ 0009 Sony BP-U60 Lithium-Ion Battery for PMW-Ex1 Camcorder, INFO Function, 56 4 BP-U60 EA $______ $______ 0010 SanDisk Extreme PRO 256GB UHS-I Class 10 U3 V30 SDXC Memory Card 8 SDSDXXG-256G-ANCIN EA $______ $______ 0011 Feelworld 10.1 IPS 3G-SDI Seamless Switch Dual Color Camera Top Monitor 2 FW1019 EA $______ $______ 0012 Pearstone High-Speed HDMI to HDMI Cable with Ethernet-Black 1.5 (0.5m) 3 HAD-1015 EA $______ $______ GRAND TOTAL $_____________ C- CLAUSES AND PROVISIONS: LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.219-10 VA Notice of Total Service- Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. The provision at FAR 52.212-1, Instructions to Offerors Commercial, applies to this acquisition. C.5 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Service-disabled veteran-owned small business concern": (1) Means a small business concern: (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses); (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Service-disabled veteran" means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). (b) General. (1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern. (c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for: (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns; (2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns. (d) A joint venture may be considered a service-disabled veteran owned small business concern if-- (1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation. (4) The joint venture meets the requirements of 13 CFR 125.15(b). (e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. FAR 52.211-6 BRAND NAME OR EQUAL (a) If an item in this solicitation is identified as brand name or equal , the purchase description reflects the characteristics and level of quality that will satisfy the Government s needs. The salient physical, functional, or performance characteristics that equal products must meet are specified in the solicitation. (b) To be considered for award, offers of equal products, including equal products of the brand name manufacturer, must (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an equal product, the offeror shall provide the brand name product referenced in the solicitation. The provision at FAR 52.212-2, Evaluation Commercial Items, does not apply to this acquisition. Offers will be evaluated LPTA. Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications Commercial Items, with the offer. The clause at FAR 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. Incorporated clauses required by statute and executive order will be included in the purchase order. The following Department of Veterans Affairs Clauses are applicable: VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008); VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012); VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984). SDVOSB Offerors must be verified in VIP: https://www.vip.vetbiz.gov/. Unverified SDVOSBs will be considered non-responsive and offers will not be evaluated. All Contractors MUST be registered in SAM.gov to do business with the federal government and annually ensure the information is current at https://www.sam.gov/. Date and Time offers are due: September 08, 2017, 12:00 PM ET. Questions are due: September 1, 2017, 12:00PM ET. Name and telephone number of the individual to contact for information regarding the solicitation: Jacky Jean-Jacques Contract Specialist Department of Veterans Affairs, SAC-F +1 (555) 000-0000 contact@example.gov