Fuel Delivery with Related Services

Sourcewell, a Minnesota-based governmental service cooperative, is soliciting proposals for a master agreement to provide fuel delivery and related services to its network of over 50,000 participating entities across the United States and Canada, including K-12 and higher education institutions, tribal governments, nonprofits, and public agencies. The solicitation, numbered 091726 and issued on July 30, 2026, requires all proposals to be submitted exclusively through the Sourcewell Procurement Portal by September 17, 2026, at 3:30 p.m. Central Time, with no exceptions for late submissions. The resulting master agreement will have an initial term of four years, with the possibility of up to three one-year extensions, potentially extending performance to seven years under exceptional circumstances. Proposers must deliver fuel and associated services directly to the participating entities' locations, ensuring all equipment and products are new, operational upon delivery, and compliant with applicable federal, state, and local safety and regulatory codes. Compliance with 2 C.F.R. §200.327 and Appendix II to 2 C.F.R. §200 is mandatory, incorporating federal grant administration requirements, though no traditional FAR clauses are explicitly listed—instead, federal regulations are integrated directly into the contract framework. Proposers may submit redlined exceptions to the Master Agreement Template, but all modifications require Sourcewell’s formal acceptance. The evaluation process prioritizes pricing at 400 points, followed by the depth and breadth of offered solutions at 200 points, with additional weighting for ability to sell and deliver, marketing plan, value-added attributes, and conformance to RFP requirements, totaling a 1000-point scale. Award will be made to the highest-scoring proposer based on a trade-off analysis, not a lowest price technically acceptable approach. The estimated annual value of transactions under this master agreement is $50 million, with no guaranteed minimum volume. Sourcewell actively encourages participation from Small, Minority-owned, Women’s, and Veteran-owned Business Enterprises as primes or subcontractors, though formal self-certification of socioeconomic status is not required. All submissions become public record under Minnesota law, and proprietary information is not protected from disclosure. No specific FOB terms, packaging requirements, barcoding, or security clearances are specified; however, proposers must clearly disclose pricing structures, either through a current, accessible online catalog or a complete, structured price file. Payment