Full Facilities, Operations and Maintenance in the El Paso, Texas - Southern New Mexico Region

Request For Information, SAM The General Services Administration (GSA), Public Buildings Service (PBS), is conducting market research on SAM, Category 561210, Facilities Maintenance and Management, for an upcoming procurement in GSA, PBS, Region 7 for Full Maintenance (FM) services (consisting of operations & maintenance, custodial, and grounds maintenance services) and Operations & Maintenance (O&M) ONLY services for the following facilities in the El Paso, TX and Southern NM Region locations. Full Maintenance Location and Address R.C. White Federal Building, 700 East San Antonio Avenue, El Paso, TX - Approximate 158,952 Sq. Ft. Dedicated Commuter Lane (DCL) Land Port of Entry, 1090 Mesa, El Paso, TX - Approximate 10,622 Sq. Ft. Fort Hancock Land Port of Entry, Termination of FM 1088, Fort Hancock, TX - Approximate 5,620 Sq. Ft. Border Patrol Sector Headquarters, 300 West Madrid Street, Marfa, TX - Approximate 27,712 Sq. Ft. Columbus Land Port of Entry, Palomas and 2nd Street, Columbus, NM - Approximate 76,221 Sq. Ft. Santa Teresa Land Port of Entry, 104 Santa Teresa, Santa Teresa, NM - Approximate 88,057 Sq. Ft. Operations & Maintenance Only Location and Address R.E. Thomason U.S. Courthouse, 511 East San Antonio Avenue, El Paso, TX - Approximate 78,979 Sq. Ft. Armendariz Courthouse, 525 Magoffin Avenue, El Paso, TX - Approximate 208,256 Sq. Ft. Bridge of the Americas (BOTA) Land Port of Entry, 3600 East Paisano Drive, El Paso, TX - Approximate 117,635 Sq. Ft. Marcelino Serna (Tornillo & Guadalupe) Land Port of Entry, FM 1109, Tornillo, TX - Approximate 90,990 Sq. Ft. Paseo Del Norte (PDN) Land Port of Entry, 1000 South El Paso Street, El Paso, TX - Approximate 117,800 Sq. Ft. Ysleta Land Port of Entry, 797 South Zaragoza Road, El Paso, TX - Approximate 198,331 Sq. Ft. The acquisition strategy for this upcoming procurement is to compete the requirement to the maximum extent practicable, utilizing best value selection procedures (technical and price factors considered). In addition, utilization of small-business, in particular Socioeconomic (8(a), HUBZone, Service-Disabled Veteran-Owned (SDVOSB), Women-Owned (WOSB)) concerns, is a priority. To assist in developing an acquisition strategy for this upcoming procurement, GSA PBS is issuing this RFI to seek information from SAM.GOV. It is the intent that any subsequent solicitation issued will result in the award of an Indefinite Delivery Indefinite Quantity (IDIQ) contract, which represents the best value to the Government, technical and price factors considered. It is expected that the IDIQ consist a oneyear base period, and four (4) one-year option periods, a total of four (5) years, should all options be exercised. The services that will be required are typically the following: Furnish all personnel, labor, equipment, materials, tools, supplies, supervision, management, training/certifications, and services, except as may be expressly set forth as Government furnished, and otherwise accomplish all actions necessary to perform and provide the work efforts described in the contract. O&M services: The Contractor shall provide building operations services for all systems covered by this contract, maintain uninterrupted utilities services, and environmental conditioning to tenants during normal working hours, and at other times as described within the Performance Based Work Statement (PBWS), to preserve the asset value of the facility and its systems, and minimize operating costs to the Government without compromising other contract objectives or requirements, including, but not limited to, the following tasks: Collect and maintain an inventory of: (1) all equipment types that require maintenance or certifications pursuant to the PBS Maintenance Standards or applicable NFPA code or standards (latest edition), (2) equipment that is operated through a sequence of operations, (3) electronic controllers and network devices, (4) sensors, and (5) tenant agency-owned equipment operated or maintained; collect and maintain the following equipment/system data including all applicable fire protection and life safety equipment/system data: Equipment ID, equipment type, equipment description, asset identification code, all nameplate data, manufacturer, model number, serial number, equipment status, building number, location (including floor, room, and location description) and install/initialization dates (as can be obtained from nameplate or manufacturer data available). For fire alarm systems, the Contractor shall also provide the current version of fire alarm software and the version of software for any systems with which the fire alarm software interfaces. A digital photo of the manufacturer's nameplate shall be entered into NCMMS if no current photo is recorded and stored in NCMMS; maintain or implement same asset identification system for new and replacement equipment compliant with NCMMS-readable national asset identification coding. Some asset identification systems include bar-coding, radio frequency identification or other equipment tagging; update equipment data when equipment is added, removed or retrofitted as part of a project, or discovered by GSA or the Contractor and log changes in accordance with provided NCMMS training; review and update equipment records, including asset information, maintenance records and preventative maintenance records, anytime maintenance is performed on a piece of equipment; use the workflow processes within NCMMS or alternate means approved by the CO or designee, to submit changes to the equipment inventory and preventative maintenance schedule within five business days of collecting and gathering equipment information and updating in NCMMS. All changes to equipment inventory and preventative maintenance schedule must be approved by the CO or designee; for assets covered by an ESPC contract, check the - ESPC box on the NCMMS asset page; collect and maintain ESPC contract information. FM services: FM services include, but are not limited to, tasks identified above for O&M services, as well as custodial and grounds maintenance services. The Contractor shall ensure that their employees are properly trained, licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local laws, codes or ordinances; be responsible to make the management and operational decisions to meet the quality performance standards required under this contract; use innovation technology and other means and methods to develop and perform the most efficient cleaning services for the building; Implement an effective Quality Control Plan (QCP); Implement an effective service call system that results in prompt, professional, and courteous resolution of tenant concerns; keep the CO or their designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or their designee; reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products; Provide training/certifications for their employees that stress stewardship in cleaning practices i.e., the use, disposal and recycling of cleaning chemicals, and dispensing equipment and packaging. Current information on stewardship, training, educational materials and other issues can be found in ASTM E1971-05 or at the ASTM website. Information on these items is also available on the websites: Stewardship for the Cleaning of Commercial and Institutional Buildings (www.astm.org) and ISSA's website (www.issa.com). The Contractor shall perform grounds maintenance services including, but not limited to, landscape erosion management, maintain trees and shrubs, mulching, mowing and edging, leaf removal, over seeding, dethatching, and plugging, fertilization, maintain flower beds and planted areas, clear weeds, water, adjust, clean and set automatic controllers irrigation system settings, and utilize an Integrated Pest Management Plan (IPM) for controlling pests and disease to ensure that the landscapes, trees, and shrubs are free of disease and pest infestation. Interested vendors who believe they can meet the capabilities and performance requirements outlined are requested to respond to this RFI via EMAIL ONLY by Tuesday, April 05, 2022 at 12:00 p.m. Central Time to Contract Specialist (CS) Gladys Pargas (gladys.pargas@gsa.gov), with the information outlined below: 1. Company Information - Name of Firm - Point of Contact (Name, Phone number, and Email Address) - DUNS number - Business size (Large/Small) for NAICS 561210 - Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB, WOSB) 2. Capabilities Narrative - Please indicate if you are seeking opportunities for: O&M Services FM Services - Are you interested in these opportunities as a prime contractor, or a Contractor Teaming Arrangement (CTA)? - Provide information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on O&M, Custodial, and grounds maintenance services requirements. Include information such as building size, brief description of services performed, dollar value, location, government, or commercial requirement, etc. to facilitate making a capability determination for each future requirement (please note that these requirements vary in size, complexity, and location so information submitted will be assessed for each requirement). - Indicate your experience working in the South Texas/Land Port of Entry area. If you do not have experience, please describe your approach for assimilating into this market, including recruiting for staffing and subcontractor needs. 3. Additional Information Please limit responses to no more than fifteen (15) pages, and submit in either Microsoft Word or PDF file format. It is recommended to submit the information in the format as outlined above to minimize the effort of the respondent and structure the responses for ease of analysis by the Government. The NAICS Code for these procurements will be 561210, Facilities Support Services and the size standard is $41,500,000.00. This notice does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future. This notice does not commit GSA to contract for any supply or service. Further, GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources Sought notice. GSA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. All questions regarding this RFI must be submitted by email only to CS Gladys Pargas via email at gladys.pargas@gsa.gov.