REQUEST FOR INFORMATION/MARKET SURVEY REQUEST NMUSA Facilities, Roads, and Grounds Support Services

1. DESCRIPTION OF INTENT:

THIS IS A REQUEST FOR INFORMATION (RFI), A MARKET SURVEY REQUEST IN SUPPORT OF THE FOLLOWING SURVEY. THIS REQUEST IS FOR PLANNING PURPOSES, AND SHALL NOT BE CONSTRUED AS A SOLICITATION ANNOUNCEMENT, INVITATION FOR BIDS, REQUEST FOR PROPOSALS/QUOTES OR AN INDICATION THAT THE GOVERNMENT WILL CONTRACT FOR THE ITEMS CONTAINED IN THIS NOTICE. INTERESTED CAPABLE VENDORS ARE INVITED TO PROVIDE RESPONSES. THE GOVERNMENT WILL NOT REIMBURSE RESPONDENTS FOR ANY COST ASSOCIATED WITH THE SUBMISSSION OF THE INFORMATION BEING REQUESTED OR REIMBURSE EXPENSES INCURRED TO THE INTERESTED PARTIES FOR REPONSES.

Additionally, your response will be treated only as information for the Government to consider. As previously stated, respondents will not be entitled to payment for direct or indirect costs associated with providing information in response to this RFI/market survey and any follow-up information requests. Furthermore, this request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. No solicitation document exists at this time, and calls requesting solicitation will not be answered.

2. TOPIC:

The National Museum of the United States Army (NMUSA) and Army Contracting Command - Detroit Arsenal (ACC-DTA) are conducting a market survey to identify businesses capable of providing advanced, technology-driven Operations and Maintenance (O&M) services for the NMUSA campus located at Fort Belvoir, Virginia (VA). This request is for a Firm Fixed Price (FFP) service contract.

This Request for Information (RFI) is issued in support of an upcoming requirement under Commercial Solutions Opening (CSO) W912CH-25-S-C001. The Government's objective is to transition from traditional, reactive maintenance models to an innovative, modern, agile, and technology-driven operational framework that ensures the resilience, security, and environmental stability of the Museum.

The Government is seeking information on innovative commercial technologies, automated processes, and modern management methodologies that deliver outcome-based O&M across the Museum's facilities, roads, grounds, and exterior infrastructure. This includes, but is not limited to, the following key areas where innovative approaches are highly encouraged:

1. Advanced Facility & Climate Control: Methodologies for ensuring preservation-grade environmental stability for artifacts, including the use of predictive analytics, automation, and condition-based monitoring to optimize existing HVAC infrastructure.

2. Automated Grounds & Exterior Management: Modern solutions for turf care, automated irrigation, seasonal grounds preparation, and proactive pavement preservation (including snow and ice removal) to ensure year-round safety and mobility.

3. Smart Building & Management Technology: Implementation of automated work-order tracking, digital asset management systems, and programming/maintenance of sophisticated architectural and theatrical lighting networks.

4. Specialized Architectural Preservation: Advanced, non-degrading maintenance techniques for specialized architectural elements, such as the museum's purpose-built austenitic stainless-steel facades.

 Market Survey Responses Requested from Interested Vendors:

1. Company Name, Location, CAGE Code, and SAM UEI.

2. Describe your company's experience providing comprehensive Operations & Maintenance (O&M) services for facilities of similar size, complexity, and high visibility as the NMUSA (e.g., museums, cultural landmarks, premier commercial campuses). Please provide up to three (3) examples of recent and relevant contracts, including the contract number, a brief summary of the work performed, and a point of contact.

3. Briefly describe your company’s innovative approach to facility and grounds management. Explain how you leverage technology, automation, and/or modern methodologies to improve efficiency, reduce costs, and deliver superior outcomes. Specifically address your capabilities in the following areas:

a. Your methods for optimizing and ensuring the reliability of complex HVAC systems for artifact preservation.

b. The tools and processes you use for predictive failure prevention on critical building systems.

c. Your experience with automated or technology-enabled solutions for turf care, irrigation, and/or all-weather grounds maintenance

d. The software and systems you use for automated work-order tracking, digital asset inventory, and lifecycle planning.

Responses Due: This RFI shall close on Thursday, 22 October 2026 at 4:00PM EST.

Interested vendors are asked to provide responses electronically to Ms. Christine Huff-Ellis, Contract Specialist, at christine.m.huff-ellis.civ@army.mil.

Response Format: Electronic responses are required. It is requested that electronic responses be provided in any of the following formats: Microsoft Word, Microsoft Excel, Microsoft PowerPoint 2007 or Adobe Acrobat. Zip files are not acceptable. E-mail attachments are limited to 10Mb in size; e-mail attachments in excess of 10Mb must be broken into smaller submissions. The subject line must read “(Company Name) response to Request for Information- NMUSA Facilities, Roads, and Grounds Support Services”.

Note: Be sure to number your responses in accordance with our numbering system so each answer corresponds to the correct question. Also, spell out acronyms in their first instance and clearly mark any proprietary information. Respondents to this questionnaire may be contacted directly in the future for additional comments and information as potential requirements develop.

3. GENERAL INFORMATION:

The Government appreciates the time and effort taken to respond to this survey. The Government acknowledges its obligations under 18 U.S.C. §1905 to protect information qualifying as “CONFIDENTIAL” under this statute. Pursuant to this statute, the Government is willing to accept any trade secret or confidential restrictions placed on qualifying data forwarded in response to the survey questions and to protect it from unauthorized disclosure subject to the following:

1. Clearly and conspicuously mark qualifying data as trade secret or confidential with the restrictive legend (all caps) “CONFIDENTIAL” with any explanatory text, so that the Government is clearly notified of what data needs to be appropriately protected.

2. In marking such data, please take care to mark only those portions of the data or materials that are truly trade secret or confidential (over breadth in marking inappropriate data as “CONFIDENTIAL” may diminish or eliminate the usefulness of your response - see item 6 below). Use circling, underscoring, highlighting, or any other appropriate means to indicate those portions of a single page which are to be protected.

3. The Government is not obligated to protect unmarked data. Additionally, marked data that is already in the public domain or in the possession of the Government or third parties, or is afterward placed into the public domain by the owner or another party through no fault of the Government will not be protected once in the public domain. Data already in the possession of the Government will be protected in accordance with the Government's rights in the data.

4. Confidential data transmitted electronically, whether by physical media or not, whether by the respondent or by the Government, shall contain any restrictive legend, with any explanatory text, on both the cover of the transmittal e-mail and at the beginning of the file itself. Where appropriate for portions only of an electronic file, use the restrictive legends “CONFIDENTIAL DATA BEGINS” and “CONFIDENTIAL PORTION ENDS.”

5. In any reproductions of technical data or any portions thereof subject to asserted restrictions, the Government will also reproduce the asserted restriction legend and any explanatory text.