FY27 Chemical Laboratory Maintenance

The contract solicitation HHS0016999v2, titled FY27 Chemical Laboratory Maintenance, is issued by the Texas Department of State Health Services for professional maintenance services at the state’s only LRN Chemical Threat Response Laboratory, which must operate continuously 24 hours a day, seven days a week, 365 days per year. The contract term runs from September 1, 2026, through August 31, 2027, with up to three one-year renewal options and a potential one-year extension, all subject to appropriations and funding availability. All pricing must be firm, fixed, and all-inclusive, covering labor, equipment, materials, and incidental expenses, with no reimbursement permitted for travel, per diem, office space, or other overhead costs. The work primarily involves premium preventative maintenance on the MicroLab Star system, including independent channel volume verification, heater/shaker calibration, and barcode reading validation, performed only by OEM-certified personnel who hold valid training certificates issued within the last two years—user-level training is strictly prohibited. Vendors must submit detailed resumes of service engineers, verify credentials with the OEM prior to acceptance, and guarantee all repairs or replacements at no additional cost during the term and an additional 30 days beyond. Contractors are required to comply with extensive Texas and federal regulations, including maintaining a Texas Identification Number, using E-Verify, adhering to human trafficking prohibitions, and submitting invoices monthly with full detail and PO numbers. All personnel must pass comprehensive background checks covering Social Security verification and statewide criminal and sex offender records, and those with fraud, child/adult abuse, or sex offense convictions are barred from service. The contract imposes strict insurance obligations, including $1 million in umbrella liability coverage, with the contractor’s insurance deemed primary to any state coverage. Compliance with the Texas Public Information Act and mandatory affirmations regarding debarment status, deceptive trade practices, and executive affiliation are required, with false statements constituting material breach and grounds for immediate termination. Evaluation for award is based on best value, considering requirements fulfillment, delivery capability, past performance through the CPA Vendor Performance Tracking System, demonstrated ability to perform, and price, with no obligation to select the lowest bidder. All submissions must be electronic, received by June 22, 2026, via pcbsibds@hhs.texas.gov or the HHS Online Bid Room, with complete compliance to exhibits including the Pricing Sheet, Affirmations, and Qualifications Form