This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on July 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
FY27 Elevator Maintenance Base + 4 Option Year Service Contract @ Scott AFB
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The 375th Contracting Squadron at Scott Air Force Base, Illinois, is seeking a qualified small business contractor to provide comprehensive, full-service maintenance, repair, and inspection for 32 Vertical Transportation Equipment (VTE) units, including passenger elevators, freight elevators, and wheelchair lifts, across the installation. The contract is structured as a five-year Requirements Contract with an initial Firm-Fixed-Price Task Order covering a Base Year and four Option Years, extending from October 1, 2026, to September 30, 2031. Over-and-above repairs and reimbursable parts will be handled through separate task orders under the same overarching contract. Work must strictly comply with ASME A17.1 Safety Code for Elevators and Escalators, including monthly preventive maintenance, annual and five-year safety certifications, and adherence to a 98% overall VTE availability rate, with no unit falling below 85% availability. Emergency response is mandatory at two hours for on-duty incidents and three hours for off-duty situations, with routine support provided within 24 hours. The contractor must also develop and maintain a Maintenance Control Plan and Quality Control Program, submit service tickets within two calendar days of work, and provide detailed monthly reports on all performed tasks. Personnel must be fully licensed, certified, and trained to work on VTE systems and are subject to LEADS background checks, compliance with installation security protocols, and non-disclosure agreements. All personnel require proper identification and vehicle credentials for base access, and unescorted entry into controlled areas is strictly regulated. The contract is a 100% Total Small Business Set-Aside under NAICS code 238290 with a $22 million size standard. Evaluation will follow a Best Value Tradeoff process where Technical Acceptability is a mandatory pass/fail gate, and Past Performance is significantly more important than Technical and Price combined. Technical proposals are limited to 10 pages and must detail a unique approach, not copy the PWS. Pricing must be submitted via the provided worksheet, showing separate costs for the Base Year and each Option Year, with a Grand Total. Offerors must certify their small business status, CAGE and UEI codes, and affirmatively address any Organizational Conflict of Interest. All submissions must be emailed to the designated points of contact by July 28, 2026, and prices must remain firm through October 1, 2026. Contract administration
General Info
Agency
NAICS
Place of Performance
Scott Air Force Base, IL, 62225, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
Description:
The 375th Contracting Squadron at Scott Air Force Base, IL, is issuing this Request for Quotation (RFQ) for full-service maintenance, repair, and inspection of Vertical Transportation Equipment (VTE) units across the installation.
The contractor shall provide all personnel, equipment, specialized tools, materials, supervision, and non-personal services necessary to ensure continuous, safe, and reliable operation of the VTE. Performance must be executed in strict accordance with the attached Performance Work Statement (PWS) and stringent industry standards, specifically ASME A17.1 (Safety Code for Elevators and Escalators).
Key Requirements Include:
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Monthly preventive maintenance and routine repair.
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Execution of all required safety tests (including annual and 5-year certifications).
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Strict emergency response times (24-hour routine, 2-hour on-duty emergency, 3-hour off-duty emergency).
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Maintenance of a minimum 98% overall VTE availability rate.
Contract Vehicle:
The Government intends to award a single Requirements Contract with a five (5) year ordering period. Immediately following the award of the overarching contract, an initial Firm-Fixed-Price (FFP) Task Order will be issued covering a Base Year plus four (4) Option Years for routine VTE maintenance, repair, and inspections. Unforeseen "Over and Above" repairs and parts will be executed via separate, as-needed FFP Task Orders against the Requirements Contract.
Set-Aside:
This acquisition is solicited as a 100% Total Small Business Set-Aside under NAICS code 238290 (Other Building Equipment Contractors), with a small business size standard of $22.0M.
Evaluation Methodology:
Award will be made on a Best Value Tradeoff basis considering Technical Acceptability, Past Performance, and Price. The evaluation will be conducted sequentially: all quotes will first be evaluated for Technical acceptability on an Acceptable/Unacceptable basis. All technically acceptable offerors will then receive a full Past Performance evaluation. For the final tradeoff decision, Past Performance is considered significantly more important than Technical and Price combined.
Site Visit:
A site visit will be held on 25 June 2026 at 9:00 AM CST. Due to processing times, vendors are encouraged to arrive at the Scott AFB Visitor Center early to ensure they receive their pass in time for the start. Please see the attached RFQ for registration instructions.
Important Dates:
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Site Visit: 25 June 2026 at 9:00 AM CST.
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Questions Due: 02 July 2026 at 9:00 AM CST.
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Quotes Due: 28 July 2026 at 9:00 AM CST.
Please refer to the attached RFQ document and Performance Work Statement (PWS) for complete submission instructions, evaluation criteria, and technical requirements. All questions and quotes must be submitted via email to the primary and secondary points of contact listed in the RFQ.
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