General Solicitation for Emergency/Disaster Response Goods & Services

Pinellas County Department of Administrative Services is conducting an ongoing Invitation to Quote (ITQ) solicitation for emergency and disaster response goods and services under solicitation number 25-0786-ITQ, posted July 31, 2025, with responses accepted through July 31, 2029. This solicitation aims to secure a pool of qualified vendors capable of providing diverse emergency-related services and supplies, including debris removal, shelter and protective services, equipment and vehicle rental, transportation, and Points of Distribution (POD) support across multiple locations in Florida. Individual awards under this ITQ are limited to $150,000, allowing for multiple small contracts to address varying needs during declared emergencies or disasters. Vendors must submit proposals electronically via the OpenGov portal, with PDF format strongly recommended, and are encouraged to participate as part of the Small Business Enterprise (SBE) program to receive pricing preferences. The contract mandates compliance with a broad spectrum of federal, state, and local regulations, incorporating FEMA grant provisions that address equal employment opportunity, labor standards, environmental compliance, and reporting obligations tied to federal funding. Contractors must adhere to federal procurement guidelines prohibiting time-and-material contracts in federally funded work, maintain affirmative subcontracting efforts with minority, women-owned, and labor surplus area businesses, and ensure personnel handling Protected Personally Identifiable Information (PII) hold appropriate security clearances. The solicitation references potential Points of Distribution sites within Pinellas County as critical operational locations but does not prescribe fixed delivery or inspection points, allowing for flexibility during emergency response. Pricing is to be submitted by vendors and covers labor, equipment, transport, and other service categories, although specific pricing details were not provided in the documentation. Key contract provisions also include prohibitions on using covered telecommunications equipment, strict record access and audit rights for the County, and the exclusive right to enforce compliance with FEMA, EPA, and DHS standards to support efficient, lawful, and accountable emergency operations. The sole County point of contact for this solicitation is N. Thomas Bayot, reachable by phone or email, who can assist with pre-submission inquiries and site visits.