Google Workspace Backup

The Cedar Rapids Community School District is soliciting sealed bids through its online e-procurement portal for a project titled "Google Workspace Backup," with a response deadline of September 29, 2025. The contract, valued between $50,000 and $200,000, requires vendors to submit their proposals electronically, as the district will not accept email, fax, or hard copy responses. All prices must be bid FOB at the district’s address in Cedar Rapids, Iowa, and should exclude federal and state taxes. The district reserves the right to reject any or all proposals, waive informalities, and award contracts deemed to be in its best interest. Bids will be opened after 5:00 pm CST on the specified date, and a bid tabulation will be shared with all bidders post-award, which remains valid for sixty days. The process emphasizes the importance of correct electronic submission by vendors, with evaluation occurring promptly after bid opening. In addition to the bid process, vendors are required to complete various compliance and disclosure forms, including conflict of interest questionnaires and disclosures related to potential conflicts involving local government officers or their family members, as mandated by both Iowa and Texas regulations. A separate sex offender acknowledgment certifies that no company owner or manager has been convicted of a sex offense against minors, ensuring compliance with Iowa law. The contract also stipulates insurance requirements, including coverage limits for general liability, automobile liability, workers’ compensation, and umbrella policies, with specific provisions for adding the district as an insured and waivers of subrogation. These measures collectively ensure transparency, legal compliance, and adequate risk management for vendors engaging in this procurement process.