Grease Trap Pumping and Cleaning Services for Central Prison

The contract involves establishing an agency-specific, year-long term agreement with qualified vendors to provide professional monthly pumping and cleaning services for an 8,000-gallon grease trap at the North Carolina Department of Adult Correction's Central Prison. The scope requires the vendor to deliver routine monthly maintenance, respond within 24 hours to emergency or unscheduled cleaning requests, and ensure proper offsite disposal of waste in compliance with all applicable regulations. The contract is valued between $50,000 and $150,000, with the possibility of up to two additional one-year renewal options, and emphasizes coordination with facility staff to verify service completion through signed tickets and disposal manifests. The vendor must hold a current Septage Management Firm Permit, comply with North Carolina statutes, and adhere to the department’s policies, including an alcohol/drug-free workplace and PREA standards. Bidders are required to submit all responses through the designated Sourcing Tool by June 20, 2025, including detailed pricing, HUB certification information, customer references, financial certifications, and location of work. The procurement process prioritizes bids that meet specifications at the lowest responsible price, with the State reserving rights to negotiate, reject, or cancel the solicitation if deemed in its best interest. Contract administration involves designating a contract manager, providing transition assistance if needed, and fostering continuous improvement efforts. The contract also mandates strict compliance with federal and state employment verification laws, non-discrimination policies, and reporting obligations related to legal and safety standards, ensuring that all services are performed in accordance with local, state, and federal regulations to maintain safety, security, and operational integrity at the correctional facility.