This Sources Sought opportunity from Department Of Defense was posted on June 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Grissom ARB Airshow - Golf Cart Rentals

Closed

FA4654RFI000005Federal

Submission Closed06/16/2026, 09:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 532284

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AI Contract Overview

The U.S. Air Force Reserve Command at Grissom Air Reserve Base in Indiana is conducting market research under solicitation FA4654RFI000005 to identify commercial vendors capable of providing a short-term rental fleet of gas-powered golf carts in support of the 2026 Grissom ARB Airshow. The requirement initially targets a core fleet of fifty vehicles, including ten utility carts with cargo beds and forty four-passenger carts, all equipped with headlights, taillights, sun canopies, and windshields, and capable of operating safely on grass, gravel, and tarmac. The Period of Performance is strictly defined as August 24 through September 1, 2026, with delivery mandated no later than 10:00 AM local time on August 24 and pickup occurring between 8:00 AM and 4:00 PM on September 1 at the non-flight line side of Base Operations, Building 600. Due to the base’s secure status, all delivery and pickup drivers must undergo a background check and present valid identification, and commercial vehicles must pass inspection between 8:15 AM and 3:45 PM on weekdays. The Government will handle daily refueling during the event, and carts will not be returned with full tanks, eliminating any post-rental fuel fees. Surge options are included to allow for additional utility and passenger carts beyond the initial quantities, with separate CLINs for surge pricing and delivery fees per trailer load. Interested vendors must submit a capability statement not exceeding three pages via email to cedric.roberts@us.af.mil by the June 16, 2026 deadline, using the specified subject line. Responses must include the company name, address, point of contact, CAGE code, SAM.gov UEI, business size and socio-economic status under NAICS 532284, confirmation of ability to meet the vehicle specifications and logistics constraints, and optionally, a non-binding Rough Order of Magnitude price quote for budgeting purposes only. This is a pure sources sought notice under FAR Part 10, meaning it is not a solicitation, does not obligate the Government to award a contract, and vendors bear all costs associated with submitting information. No formal evaluation factors, contract clauses, or award criteria are established at this stage; the sole purpose is to gather market intelligence to inform potential future procurement actions, including possible option surge clauses for

General Info

DoD seeks vendors for 50 golf carts rental with specific features for 2026 Grissom Airshow.

Agency

Department Of Defense → FA4654 434 Conf LgcView Agency

NAICS

532284 - Recreational Goods RentalView NAICS

Place of Performance

Grissom ARB, IN, 46971, USA

Set-Aside

NONE

Documents

(4)

Airshow+-+Golf+Carts+-+Performance+Work+Statement.docx

DOCX

Golf Cart Rentals RFQ for Grissom ARB Airshow 2026

DOCX•rfq

Golf Cart Rentals RFQ for Grissom ARB Airshow 2026

DOCX•rfq

Golf Cart Rentals Performance Work Statement for Grissom ARB Airshow 2026

DOCX•sow

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedJun 5

Sources Sought

Amendment 1Jun 9

Contract was updated

Response DeadlineJun 16

Deadline has passed

Submission Closed

06/16/2026, 09:30:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA4654 434 Conf Lgc

Contacts1 person available

OfficeGRISSOM ARB, IN, 46971-5000, USA

Organization / Agency

Department Of Defense → FA4654 434 Conf Lgc

View Agency Profile

Office AddressGRISSOM ARB, IN, 46971-5000, USA

Contacts

Cedric Roberts

contact@example.gov

+1 (555) 000-0000

Full Description

Sources Sought has been updated by decreasing the known minimum quantitiy of golf carts to 25, with the plan to incorporate surge options for additional golf carts that may be identified as needed, as we get closer to the airshow.

1.0 DISCLAIMER
This is a Sources Sought Notice / Request for Information (RFI) only. This notice is issued solely for market research and planning purposes in accordance with Federal Acquisition Regulation (FAR) Part 10. It does not constitute a Request for Quote (RFQ), Request for Proposal (RFP), or a promise to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. The Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the interested party’s expense.

2.0 BACKGROUND & OBJECTIVE
The USAF AFRC 434 CONS/PK at Grissom Air Reserve Base (ARB), Indiana, is conducting market research to identify potential commercial sources capable of providing a short-term rental fleet of twenty-five (25) gas-powered golf carts to support the 2026 Grissom ARB Airshow. Additional golf carts may be added to the RFQ under option surge CLINs with option delivery fees.

3.0 REQUIREMENT OVERVIEW
The anticipated Period of Performance is August 24, 2026, through September 1, 2026.

3.1 Vehicle Specifications:
All vehicles must be gas-powered and capable of operating safely on grass, gravel, and tarmac. All carts must be equipped with headlights, taillights, sun canopies/roofs, and windshields.

CLIN 0001: Ten (8) Utility Golf Carts (equipped with a cargo bed).
CLIN 0002: Forty (17) Passenger Golf Carts (4-seater capacity).
CLIN 0003 (Optional): On-site technical support and maintenance during the event.
CLIN 0004: Delivery & Freight Fees for CLIN 0001 & 0002
CLIN 0005 (Surge Option): Utility Golf Cart - price per cart
CLIN 0006 (Surge Option): Passenger Golf Cart - price per cart
CLIN 0007 (Surge Option): Delivery fee for each exercised surge option; up to ## golf carts. Please provide pricing based on how many golf carts you can deliver per trip/trailer.

3.2 Logistics & Base Access Constraints:

Delivery: Monday, August 24, 2026, no later than 10:00 AM (Local Time).
Pick-up: Tuesday, September 1, 2026, between 8:00 AM and 4:00 PM (Local Time).
Location: Non-flight line side of Base Operations (Bldg 600), Grissom ARB, IN 46971.
Security: Grissom ARB is a secure installation. Delivery/pick-up drivers must pass a background check and possess valid identification. Commercial delivery trucks must undergo inspection at the base gate (Mon-Fri, 0815-1545).
Fuel Policy: The Government will conduct daily refueling during the event. Vehicles will NOT be returned with full tanks of fuel (no post-rental refueling fees shall apply).

4.0 REQUESTED CAPABILITY STATEMENT
Interested vendors who believe they can meet this requirement are requested to submit a brief Capability Statement (no more than 3 pages). Please include the following information:

Requested Information

1. Company ProfileCompany Name, Address, Point of Contact, Phone Number, and Email.

2. IdentifiersCAGE Code and SAM.gov Unique Entity ID (UEI).

3. Business SizeBusiness size and socio-economic status under NAICS 532284 (e.g., Small Business, 8(a), SDVOSB, WOSB, HubZone, or Large Business).

4. CapabilityA brief statement confirming the ability to provide the specified mix of 25 gas-powered vehicles with the required safety features.

5. Logistics ConfirmationConfirmation of ability to meet the strict delivery/pickup windows and comply with DoD base access/truck inspection requirements.

6. ROM Pricing (Optional)A Rough Order of Magnitude (ROM) or estimated price sheet (this is non-binding and used for Government budgeting purposes only).

5.0 SUBMISSION INSTRUCTIONS
Responses to this Sources Sought Notice must be submitted via email to cedric.roberts@us.af.mil. Please use the subject line: "Sources Sought Response: Grissom Golf Carts - [Your Company Name]".

Telephone inquiries will not be accepted.