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Grissom ARB Airshow - Golf Cart Rentals

Active
FA4654RFI000005Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of Defense, specifically the United States Air Force Reserve Command at Grissom Air Reserve Base in Indiana, is conducting market research to identify potential vendors capable of providing a short-term rental fleet of fifty gas-powered golf carts for the 2026 Grissom ARB Airshow. The requirement includes ten utility golf carts with cargo beds and forty passenger golf carts with four-seat capacity. All vehicles must be equipped with headlights, taillights, sun canopies, and windshields, and must be safe for use on grass, gravel, and tarmac surfaces. The anticipated rental period spans from August 24 to September 1, 2026, with strict delivery and pickup windows at the Base Operations location. Security protocols require delivery and pickup personnel to pass background checks and vehicle inspections due to the secure nature of the installation. The Government will handle daily refueling during the event and vehicles will not need to be returned with full fuel tanks. Interested vendors are asked to submit a capability statement no longer than three pages, including company details, socio-economic status, confirmation of meeting vehicle specifications and logistics requirements, and optionally, a rough order of magnitude pricing to assist government budgeting. All responses must be submitted electronically by June 16, 2026, and inquiries via phone will not be accepted. This solicitation is strictly a Sources Sought Notice for market research purposes and does not commit the Government to any contract or payment for responses. This effort is aimed at gathering information to support planning and decision-making for the upcoming airshow.

General Info

DoD seeks vendors for 50 golf carts rental with specific features for 2026 Grissom Airshow.

Agency

Department Of Defense → FA4654 434 Conf Lgc

NAICS

532284 - Recreational Goods Rental View NAICS

Place of Performance

Grissom ARB, IN, 46971, USA

Set-Aside

NONE

Documents

(4)

Airshow+-+Golf+Carts+-+Performance+Work+Statement.docx

DOCX

Golf Cart Rentals RFQ for Grissom ARB Airshow 2026

DOCX•rfq

Golf Cart Rentals RFQ for Grissom ARB Airshow 2026

DOCX•rfq

Golf Cart Rentals Performance Work Statement for Grissom ARB Airshow 2026

DOCX•sow

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Timeline

1 update
PhaseSources Sought
Posted

Sources Sought

Amendment 1

Contract was updated

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA4654 434 Conf Lgc
Contacts1 person available
OfficeGRISSOM ARB, IN, 46971-5000, USA
Organization / Agency
Department Of Defense → FA4654 434 Conf Lgc
Office AddressGRISSOM ARB, IN, 46971-5000, USA
Contacts
Cedric Roberts
contact@example.gov
+1 (555) 000-0000

Full Description

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Sources Sought has been updated by decreasing the known minimum quantitiy of golf carts to 25, with the plan to incorporate surge options for additional golf carts that may be identified as needed, as we get closer to the airshow.



1.0 DISCLAIMER
This is a Sources Sought Notice / Request for Information (RFI) only. This notice is issued solely for market research and planning purposes in accordance with Federal Acquisition Regulation (FAR) Part 10. It does not constitute a Request for Quote (RFQ), Request for Proposal (RFP), or a promise to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service whatsoever. The Government will not pay for any information or administrative costs incurred in response to this notice. All costs associated with responding to this notice will be solely at the interested party’s expense.


2.0 BACKGROUND & OBJECTIVE
The USAF AFRC 434 CONS/PK at Grissom Air Reserve Base (ARB), Indiana, is conducting market research to identify potential commercial sources capable of providing a short-term rental fleet of twenty-five (25) gas-powered golf carts to support the 2026 Grissom ARB Airshow. Additional golf carts may be added to the RFQ under option surge CLINs with option delivery fees.


3.0 REQUIREMENT OVERVIEW
The anticipated Period of Performance is August 24, 2026, through September 1, 2026.


3.1 Vehicle Specifications:
All vehicles must be gas-powered and capable of operating safely on grass, gravel, and tarmac. All carts must be equipped with headlights, taillights, sun canopies/roofs, and windshields.


  • CLIN 0001: Ten (8) Utility Golf Carts (equipped with a cargo bed).

  • CLIN 0002: Forty (17) Passenger Golf Carts (4-seater capacity).

  • CLIN 0003 (Optional): On-site technical support and maintenance during the event.

  • CLIN 0004: Delivery & Freight Fees for CLIN 0001 & 0002

  • CLIN 0005 (Surge Option): Utility Golf Cart - price per cart

  • CLIN 0006 (Surge Option): Passenger Golf Cart - price per cart

  • CLIN 0007 (Surge Option): Delivery fee for each exercised surge option; up to ## golf carts. Please provide pricing based on how many golf carts you can deliver per trip/trailer.


3.2 Logistics & Base Access Constraints:


  • Delivery: Monday, August 24, 2026, no later than 10:00 AM (Local Time).

  • Pick-up: Tuesday, September 1, 2026, between 8:00 AM and 4:00 PM (Local Time).

  • Location: Non-flight line side of Base Operations (Bldg 600), Grissom ARB, IN 46971.

  • Security: Grissom ARB is a secure installation. Delivery/pick-up drivers must pass a background check and possess valid identification. Commercial delivery trucks must undergo inspection at the base gate (Mon-Fri, 0815-1545).

  • Fuel Policy: The Government will conduct daily refueling during the event. Vehicles will NOT be returned with full tanks of fuel (no post-rental refueling fees shall apply).


4.0 REQUESTED CAPABILITY STATEMENT
Interested vendors who believe they can meet this requirement are requested to submit a brief Capability Statement (no more than 3 pages). Please include the following information:


Requested Information


1. Company ProfileCompany Name, Address, Point of Contact, Phone Number, and Email.


2. IdentifiersCAGE Code and SAM.gov Unique Entity ID (UEI).


3. Business SizeBusiness size and socio-economic status under NAICS 532284 (e.g., Small Business, 8(a), SDVOSB, WOSB, HubZone, or Large Business).


4. CapabilityA brief statement confirming the ability to provide the specified mix of 25 gas-powered vehicles with the required safety features.


5. Logistics ConfirmationConfirmation of ability to meet the strict delivery/pickup windows and comply with DoD base access/truck inspection requirements.


6. ROM Pricing (Optional)A Rough Order of Magnitude (ROM) or estimated price sheet (this is non-binding and used for Government budgeting purposes only).



5.0 SUBMISSION INSTRUCTIONS
Responses to this Sources Sought Notice must be submitted via email to cedric.roberts@us.af.mil. Please use the subject line: "Sources Sought Response: Grissom Golf Carts - [Your Company Name]".


Telephone inquiries will not be accepted.

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