Groceries for Schools & Departments

Northside Independent School District is soliciting sealed bids under IFB 2026-075 for the supply of groceries for schools and departments, replacing the prior solicitation IFB 2025-093 which expires on July 31, 2026. All bids must include the cost of shipping and handling to designated locations within the district in San Antonio, Texas, with deliveries made FOB destination, meaning the vendor assumes full responsibility for transportation and associated risks until goods are received. The solicitation requires electronic submission via the Bonfire procurement portal by June 3, 2026, at 2:00 PM Central Time, with no exceptions for mail, fax, or in-person deliveries. Proposals must include nine mandatory documents in signed PDF or XLS format, including company information, antitrust compliance, pricing affirmation, bid sheets, vendor and EDGAR certifications, conflict of interest disclosures, certificate of interested parties, and proof of insurance. Failure to submit any required form will result in disqualification. Bidders must provide accurate Unique Entity IDs, disclose any felony convictions of owners or operators, and certify they are not debarred or suspended in SAM. Alternates are permitted but must be fully documented with product specifications, literature, and deviations; the district retains final authority to determine if an alternate meets the required equivalency. All products must be labeled with item identification, weight, size, date of manufacture, source, and simple usage instructions; comply with OSHA, EPA, Buy America, and Texas Education Code requirements; and include purchase order numbers on every container upon delivery. Vendor insurance requirements include workers’ compensation as mandated by state law, commercial general liability of at least $1 million per occurrence, professional liability of $1 million per claim, and cyber liability coverage of $1 million. Vendors must indemnify the district against all claims arising from performance and strictly avoid lobbying district officials during the award period. Payment will be issued via electronic funds transfer within 30 days of accepted delivery, with no specified contract value or funding account data provided. The award decision will consider statutory factors including purchase price, vendor reputation, quality, ability to meet needs, Texas-based employment, past performance, and impact on historically underutilized businesses, though no formal scoring weights or evaluation matrix is defined. Contracts are awarded under a firm-fixed-price structure with no specified term length, and performance is governed by comprehensive compliance obligations tied to federal, state, and local regulations.