This Solicitation opportunity from Department Of State was posted on May 11, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
GROUP LES HEALTH INSURANCE UNDER GMC
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The U.S. Embassy Manila is soliciting quotations for group local employee health insurance services under solicitation number 19RP3826Q0042, with a deadline of 15 May 2026 at 4:00 P.M. Philippine local time. This is a requirements-based, fixed-price contract intended to provide comprehensive health coverage for approximately 3,300 embassy employees and dependents across the Philippines, with a base period and options extending up to five years. The solicitation mandates that offerors submit off-the-shelf insurance plans that meet or exceed 15 minimum benefit categories outlined in SF-1449 Block 20, including hospitalization, emergency services, mental health, dental, and maternity care, with no reductions permitted under penalty of technical rejection. Evaluation follows a lowest price technically acceptable (LPTA) methodology, where technical acceptability is a binary threshold—offers must fully comply with all functional, regulatory, and administrative requirements and are then ranked by lowest price. All submissions must be in English, electronically delivered to ManilaContracting@state.gov, and comply with strict file size limits of 10MB per attachment, with larger submissions divided into multiple emails. Required documentation includes the completed SF-1449, IRS Form W-14, proof of active SAM registration, Section 1 pricing schedule, retention amounts, and Section 5 representations and certifications, with failure to provide any item resulting in non-responsiveness. Offerors must be licensed to operate as health insurers in the Philippines and must designate a qualified primary contact with at least two years of international insurance experience. Pre-quotation conference attendance is strongly encouraged, and access to U.S. Government facilities requires prior clearance submitted no later than 7 April 2026. The contract includes options for a six-month extension under FAR 52.217-8 and up to four one-year extensions under FAR 52.217-9, with total performance capped at five years. Payment will be processed electronically biweekly by the Financial Management Center, and invoices must adhere to FAR 32.905(e). Contractors must comply with all applicable FAR clauses including 52.203-13, 52.219-8, 52.225-1, 52.225-3, and 52.204-28, and must maintain financial stability
General Info
Agency
NAICS
Place of Performance
DC, PHLSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
UPDATE 5/11/2025
- Amendment 001
- Questions and Answers
UPDATE 04/20/2026
- Minutes from the Pre-Quotation Conference
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Enclosed is a Request for Quotations (RFQ) for locally employed staff health insurance. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the email address shown below and in Section 3.5.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference on 17 April 2026, 9:30 A.M. (Philippine local time) at the U.S. Embassy Chancery Compound, Ermita, Manila and attendance is strongly encouraged. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 07 April 2026, 4:00 P.M. (Philippine local time). Access to U.S. Government properties will not be permitted without prior clearance.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 21 April, 2026, 4:00 P.M. (Philippine local time).
Quotations are due by 15 May 2026, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing Schedule
- Section 1, Retention Amounts in 3.2
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
- Proof of SAM Registration
Please note: Quotations that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
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