Gubernatorial General Specimen Ballots

The Frederick County Board of Elections is soliciting bids under IFB 27-130 for a one-time purchase of printing and postage services for Gubernatorial General Specimen Ballots. The project involves the production of approximately 190,000 mailed booklets and 3,300 office-use copies, with postage for roughly 185,000 ballots utilizing the USPS Nonprofit Org rate. Ballots must be printed on 50# white offset paper with black ink, featuring specific watermarking, folding, and sealing requirements. Each specimen ballot must be labeled with the registered voter's name, mailing address, and polling place, and all mailed units must be marked Return Service Requested. Final delivery is required F.O.B. Destination to the Frederick Post Office. The contract will be awarded to the lowest responsive and responsible bidder who has been actively engaged in printing and mailing election ballots for at least three years. Bidders must submit their proposals electronically via the OpenGov portal by September 3, 2026, including a price page, contractor references, and a signed affidavit regarding price fixing and non-discrimination. Awarded contractors must provide an insurance certificate naming Frederick County as an additional insured and a Maryland Registration Certificate of Good Standing. Payment follows net 30 terms, with invoices submitted by the first working day of the month for payment by the last working day of that month.