H258--Medical Physicist for William S. Middleton Memorial Veterans Hospital

The Department of Veterans Affairs is conducting market research through a sources sought synopsis to identify qualified organizations capable of providing specialized Diagnostic Medical Physicist services to the William S. Middleton Memorial Veterans Hospital located in Madison, Wisconsin, within Veterans Integrated Service Network (VISN) 12. This market survey does not represent a solicitation or guarantee future procurement but aims to assess the availability and capability of potential contractors to support a comprehensive range of medical physics tasks. These services include routine and post-repair inspections, acceptance testing of new or relocated radiographic and nuclear cardiology imaging equipment, follow-up compliance checks, radiation shielding design, staff safety training, and detailed annual reviews of quality assurance programs encompassing monitoring of exposure indices, dose metrics, and display monitors for various imaging modalities. The equipment inventory subject to inspection covers a diverse set of advanced imaging systems from manufacturers such as Siemens, Philips, GE, Canon, Planmeca, and Kavo, including fluoroscopy units, digital and computed radiography devices, dental X-ray systems, CT, and DEXA scanners. Providers must be prepared to perform timely inspections within 48 hours post-repair or modification and deliver manual calculations of peak skin dose reporting for patients receiving significant radiation exposure (≥5 Gray). Respondents are requested to submit tailored capability statements detailing organizational and staff qualifications, including any subcontracting or teaming arrangements, by December 17, 2025, via email. The acquisition method following this research may range from small business set-asides to sole-source or full and open competition, underscoring the Government’s intent to align procurement strategy with market capacity. Contract terms, pricing, and evaluation criteria have yet to be defined, as the document serves solely as a pre-solicitation step to inform future contracting actions.