HARDWARE - DOCUMENT SCANNER

The Los Angeles County Department of Internal Services issued solicitation RFB-IS-26200169-1 for the procurement of 100 document scanners for the Los Angeles County Sheriff's Department. The required hardware must be the Ricoh fi-8170 model or a functional equivalent, and all equipment must be new, unused, current models, with gray market products strictly prohibited. Bids must be submitted electronically via the Vendor Self Service portal by September 16, 2025, at 12:00 PM. To be considered responsive, bidders must provide a compliance matrix and complete all mandatory Appendix A forms, including certifications for COVID-19 vaccinations, prevailing wages, and community business enterprise information. The contract is established as FOB Destination, meaning the vendor retains title during transit and pays all freight costs, with ownership transferring to the County upon delivery in Los Angeles. Vendors must be authorized distributors or resellers and provide manufacturer certification on official letterhead. Key administrative requirements include a 90-day minimum warranty, adherence to NIST SP 800-88 for data destruction, and compliance with the California Labor Code. Additionally, a financial cap limits any single vendor to $100,000 in aggregate annual payments for similar services unless prior approval is granted by the Board of Supervisors. Payment is processed via Electronic Funds Transfer upon receipt of a proper invoice referencing the award number.